June 20, 2013 5:00 PM Offline Agenda with Attachments

1 Call to Order / Roll Call
Rationale:
Dr. Lisa James, Superintendent; Bill Hogan, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary were also present.
2 Superintendent's Report
Rationale:
3 Approval of Agenda
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve agenda items 1 - 14 as presented.
4 Treasurer's Report
Attachments:
Treasurers Report 1 6/12/13 12:38 PM
Treasurers Report 2 6/12/13 12:38 PM
Treasurers Report 3 6/13/13 1:51 PM
Treasurers Report 4 6/13/13 1:51 PM
5 Public Recognition
6 Approval of Consent Agenda
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve consent agenda items 6A-6FF as presented.
- 6.A Approval of Minutes
  Rationale:
  To approve the May 23, 2013 Board Minutes as presented.
  Attachments:
  May 23, 2013 Board Minutes 6/12/13 12:39 PM
- 6.B Approval of Facilities Use
  Rationale:
  None at this time.
- 6.C Approval of Bills and Salaries Payable
  Rationale:
  To approve the Bills and Salaries payable as presented.
  Attachments:
  Bills & Salaries 6/14/13 1:18 PM
- 6.D Employee Notifications
  Rationale:
  KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).
  
  Information presented for notification
  
  New Employees to the District
  Christina Usleaman; LaGrange, KY; Speech Lang. Path. Asst.; District; 07/01/2013
  Jessica Stephens; Fort Wright, KY; 7th Gr. Lang Arts Teacher; CCMS; 08/06/2013
  Allison Yeager; West Harrison, IN; 7th Gr. Math Teacher; CCMS; 08/06/2013
  Ashlee Lovett (Afterkirk); Dry Ridge, KY; Sp. Ed. Teacher; K. Winn; 07/01/2013
  Chelsie Roy; Dry Ridge, KY; 7th Grade Math Teacher; CCMS; 08/06/2013
  Michelle Long; Carrollton, KY; 1st Grade Teacher; K. Winn; 07/01/2013
  Lindsay Wallace; Ghent, KY; 2nd Grade Teacher; K. Winn; 07/01/2013
  JoAnn Snow; Carrollton, KY; Cook/Baker; K. Winn; 08/06/2013
  Mollie Wright; Carrollton, KY; PLTW/Science Teacher; CCHS; 08/06/2013
  Darrell McGahan; Crestwood, KY; STEM Teacher; K. Winn; 08/06/2013
  Megan Ruwe; Ft. Wright; Kindergarten Teacher; K. Winn; 08/06/2013
  Velma Rodriguez; Perry Park, KY; Cook/Baker; K. Winn; 08/06/2013
  
  No Longer Employees of the District
  Kristen Hooper; Teacher; CCMS; 06/30/2013
  Louis Doug Barry; Science Teacher; CCHS; 06/30/2013 (Retired)
  Trevor Peterson; Teacher; CCMS; 06/30/2013
  Nancy MaHoney; Personnel Assistant; Central Office; 06/30/2013 (Disability Retirement)
  Becky Woods; CCHS Teacher; CCHS; 05/31/2013 (Retired-correction of date)
  Marvin Kiper; PE/Health Teacher; K. Winn; 07/31/2013 (Retired)
  Stacy Tuttle; Special Education Teacher; CCHS; 06/30/2013
  
  Transfers Within the District
  Monica Meadows; Transfer to Food Service Asst. 1; K. Winn; 07/01/2013
  Jaclyn Moehlmann; Transfer from Cartmell 3rd gr Teacher/K. Winn Teacher; 07/01/2013
  Rita Damrell; Transfer to Food Service Asst 1; K. Winn; 07/01/2013
  Michelle Hawkins; Transfer to PLTW Teacher; CCMS; 07/01/2013
  Lillie Evans; Cook/Baker; Cartmell; Increase in hours from 4 to 5
  Joshua Mefford; Health/PE Teacher at CCHS to PE/Health Teacher K Winn; 07/01/2013
  Corie Edens; CCMS Art Teacher to CCHS Art Teacher; 07/01/2013
  Patricia Johann; SpEd Instr. Asst. to 21st Century Coordinator; Cartmell; 07/01/2013
  
  Leave of Absence
  Stacy Tuttle: LOA until 06/30/2013
  
  Employees No Longer Auxiliary
  Kristen Hooper; Volleyball Head Coach; CCHS; 06/30/2013
- 6.E Approval of the Carroll County and OVEC Consortium Agreement
  Rationale:
  To approve the 2013-2014 consortium agreement between Carroll County and Ohio Valley Educational Cooperative (OVEC) as presented.
  Attachments:
  Carroll County Consortium Agreement 2013-2014 6/10/13 11:14 AM
- 6.F Approval of the FPC Pest Control Contract
  Rationale:
  To approve the 2013-2014 FPC Pest Control Contract for $4,390.00 as presented.
  Attachments:
  FPC Pest Control 2013-2014 6/10/13 11:16 AM
- 6.G Approval of the 2013-2014 Hands on Therapy Contract
  Rationale:
  To approve the contract between Carroll County Schools and Hands on Therapy for the 2013-2014 school year as presented.
  Attachments:
  Hands on Therapy Contract 2013-2014 6/10/13 11:19 AM
- 6.H Approval of the Asbestos Management Plan
  Rationale:
  To approve the three year Asbestos management plan as presented.
  Attachments:
  Asbestos Management Plan 6/10/13 11:22 AM
- 6.I Approval of the P-12 Math & Science District Training Contract
  Rationale:
  To approve the P-12 Math & Science Outreach District Training Contract for July 17-19, 2013 as presented.
  Attachments:
  P-12 Carroll Contract 6/10/13 11:24 AM
- 6.J Approval to commit fund for Future Construction
  Rationale:
  To approve committing $457,915.00 for future construction projects. This will equal to the General Fund requirement on for the Middle School BG-1 as presented.
- 6.K Approval to move Construction Funds
  Rationale:
  To approve moving $3,200,500.00 from the committed Future Construction projects (10-8745) to Restricted Future Construction projects BG-1 (10-8735), this move is necessary because we now have a BG-1 for the Carroll County Middle School as presented.
- 6.L Approval of the Read to Achieve Assurance Statement
  Rationale:
  To approve the Kathryn Winn Primary Read to Achieve Assurance statement for 2013-2014 as presented.
  Attachments:
  Read to Achieve Assurance Statement-K Winn 6/10/13 12:53 PM
- 6.M Approval of the Speech Language Pathologist 2013-2014 Contract
  Rationale:
  To approve the 2013-2014 Speech Language Pathologist Contract between Carroll County Schools and ProCare Therapy, Inc. as presented.
- 6.N Approval of the Service agreement with Carroll County Schools and Three Rivers Health Department
  Rationale:
  To approve the 2013-2014 service agreement between Carroll County Schools and the Three Rivers Health Department as presented.
  Attachments:
  Three Rivers 2013-14 Service Agreement 6/10/13 1:08 PM
- 6.O Approval of Additional Paint Crew positions
  Rationale:
  To approve the addition of temporary paint crew positions for a maximum of 12 painters as presented.
- 6.P Approval of the Carroll County High School Modular Bid
  Rationale:
  To approve and award the bid to __________ in the amount of ____________ for the Carroll County High School modular as presented.
  
  (The bid will be opened on June 19th. I will scan the bid sheet after the bid has been reviewed)
  Attachments:
  EHS Modular Bid Information 6/13/13 9:56 AM
- 6.Q Approval to change Stipend's for Activity Sponsors
  Rationale:
  To approve the following stipend changes at the Carroll County Middle School for the following Activity Sponsored groups as presented.
  
  Request that the FCA stipend be swapped for a Technology Student Association sponsor.
  Request that Chess Club stipend be swapped for an Outdoor Club Sponsor (Geocaching/Ultimate Frisbee).
  
  Request that Problem Solving Coach stipend be swapped for Math Club/STEAM sponsor.
- 6.R Approval of Emergency Certification for Teachers for 2013-2014
  Rationale:
  To approve Emergency Certification of teachers for 2013-2014 as needed due to teaching outside their field as presented.
- 6.S Approval of Emergency Certification for Substitute Teachers for 2013-2014
  Rationale:
  To approve the application for Emergency Certification of Substitute Teachers throughout the 2013-2014 school year as presented.
- 6.T Approval of Vacation days for Superintendent
  Rationale:
  To approve Dr. Lisa James' requested vacation days of June 21, 2013-June 28, 2013 as presented.
- 6.U Approval of the Yearbook Renewals for Kathryn Winn Primary and Cartmell Elementary
  Rationale:
  To approve the renewal for Kathryn Winn Primary and Cartmell Elementary to use Taylor Publishing Balfour Yearbooks for 2013-2014 at a cost of $2,990.00 for Kathryn Winn Primary and $2,395.00 for Cartmell as presented.
  Attachments:
  Yearbook Renewals KWinn and Cartmell 6/11/13 11:37 AM
- 6.V Approval of Microsoft Agreement Extension
  Rationale:
  To approve the agreement between Microsoft and the Carroll County School District for Microsoft Licenses in the amount of $11,607.00 as presented.
  Attachments:
  EES Extension form3 6/11/13 1:58 PM
  Microsoft Quote 6/11/13 1:58 PM
- 6.W Approval of District Assurances for FY2014
  Rationale:
  To approve the District Assurance for the FY2014 as presented.
  Attachments:
  District Assurances for FY2014 6/12/13 8:36 AM
  District Assurances for FY2014 Signature Sheet 6/12/13 8:36 AM
- 6.X Approval of the Fidelity Bonds
  Rationale:
  To approve the Fidelity Bonds for the Finance Department as presented.
  Attachments:
  Fidelity (Performance) Bond of Treasurer Form 6/13/13 8:49 AM
- 6.Y Approval of Bond of Depository and Collateral Statement
  Rationale:
  To approve the Bond of Depository for 2013-2014 as presented
  Attachments:
  Bond of Depository and Collateral Statement 6/13/13 8:50 AM
- 6.Z Approval to submit the R.C. Durr Foundation Grant
  Rationale:
  To approve the submission of the R.C. Durr Foundation Grant for $15,000. It is for a site license for Adobe Creative Suite software for up to 250 users at a time and will primarily used in the high school web design and multi-classes and teachers will also have access as presented.
  Attachments:
  R.C. Durr Foundation Grant 6/13/13 9:44 AM
- 6.AA Approval of the MOA for Contractual Services Dual Credit
  Rationale:
  To approve the MOA for Contractual Services Dual Credit between Jefferson Community & Technical College and Carroll County Schools for 2013-2014 as presented.
  Attachments:
  MOA JCTC Dual Credit 6/14/13 2:11 PM
- 6.BB Approval of the Community Based Work Transition Program Agreement
  Rationale:
  To approve the 2013-2014 Community Based Work Transition Program agreement as presented.
  Attachments:
  Community Based Work Transition Program Participation 6/13/13 10:53 AM
- 6.CC Approval of the Donation from the Carroll County Area Technology Center to the CCHS Science Department
  Rationale:
  To approve the donation of equipment from the Carroll County Area Technology Center to the Carroll County High School Science Department as presented.
  Attachments:
  Donation to the CCHS Science Department 6/13/13 12:30 PM
- 6.DD Approval of the Odyssey Compass Agreement
  Rationale:
  To approve the Odysssey Compass Learning Agreement for 2013-2014 as presented.
  Attachments:
  Carroll Co Odyssey RNWL 2013 (Revised)-Discount 6/13/13 2:31 PM
- 6.EE Approval of the FRYSC MOA for 2013-2014
  Rationale:
  To approve the FRYSC MOA for 2013-2014 as presented.
  Attachments:
  MOA for FRYSC 6/14/13 8:52 AM
  MOA FRYSC R4 Budget FY14 6/14/13 8:53 AM
  MOA FRYSC Region 4 Signature Page 6/14/13 8:53 AM
- 6.FF Approval of the Port 80 and Threat Management Gateway (TMG)Waivers
  Rationale:
  To approve the Port 80 Waiver and the Threat Management Gateway Waiver Request (TMG Waiver) to allow the district technology department to install the Netspective Inline for the district as presented.
  Attachments:
  District Port 80 Agreement 6/14/13 1:30 PM
  TMG Waiver Request 6/14/13 1:30 PM
7 Communications To and From the Board

8 Reports from Principals and Directors

Rationale:

Gerda Wise (Winn)
Doug Oak (Cartmell)
Dana Oak (CCMS)
Tom Stephens (CCHS)
Ed Nelson (ALC)
Bill Hogan (Asst. Supt./CAO)
Pam Williams (Elem. Instr. Supv.)
Larry Curell (DPP/COO)
Nadena MaHoney (Transportation)
Dwayne Smith (Maintenance)
Lisa Gault (Food Service)
Jeff Fremin (Grant Writer/PR)
Cindy Johann (Technology)

Attachments:

ALC Board Report	6/11/13 2:40 PM
Assistant Superintendent Board Report	6/13/13 11:35 AM
Cartmell Board Report	6/12/13 12:35 PM
Cartmell Reconciliation	6/11/13 2:40 PM
CCCDC Board Report	6/11/13 2:40 PM
CCHS Board Report	6/11/13 2:40 PM
CCHS Reconciliation	6/13/13 9:57 AM
CCMS Board Report	6/12/13 12:36 PM
CCMS Reconciliation	6/11/13 2:41 PM
DPP Board Report 1	6/13/13 9:57 AM
DPP Board Report 2	6/13/13 9:57 AM
K. Winn Board Report	6/11/13 2:41 PM
KWinn Reconciliation	6/14/13 1:19 PM
Maintenance Board Report	6/11/13 2:41 PM
Nutrition Board Report	6/11/13 2:42 PM
SpEd Board Report	6/13/13 10:12 AM
Technology Report	6/11/13 2:42 PM
Transportation Board Report 1	6/11/13 2:42 PM
Transportation Board Report 2	6/12/13 12:37 PM
Transportation Report Assigned Trips 2012-2013	6/11/13 2:42 PM
Transportation Report Educational Field Trips	6/12/13 12:37 PM

9 Old Business
10 New Business
- 10.A Approval of the First Reading of the Code of Conduct 2013-2014
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve the first reading of the 2013-2014 Code of Conduct as presented.
  Attachments:
  Draft CODE OF CONDUCT 13-14 6/10/13 1:11 PM
- 10.B Discussion and Approval of the BG-2 & BG-3
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  
  (The BG-2 and BG-3 will not be ready until the day of the meeting. John Gilbert or RossTarrant Representative will be at the meeting to present both.)
  Recommendations:
  To approve the Design Development Documents, BG-2 & BG-3 for the Carroll County Middle School Addition and Renovation Project as presented.
- 10.C Discussion Carroll County Schools Strategic Planning Process
- 10.D First Reading of the 2013-2014 Updates of the Policy and Procedures
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve the first reading of the 2013-2014 Updates to the Policy and Procedures. The only change at this time is to Policy 01.821 to include the word itemized as presented.
  Attachments:
  2013 Policy Update 6/11/13 11:54 AM
  2013 Procedure Update 6/11/13 11:54 AM
  Policy 01CP821 6/14/13 9:10 AM
11 Student Achievement
12 Board Member Planning Calendar
Rationale:
June
Review strategic plan update
Review District and school report cards
Review alternative school program
Review GED Program
Approve High School and Middle School Handbook Revisions

July
Review Title I Report
Review Title IV Safe Schools Report
Approve Policy manual updates and revisions
Approve food service fee schedule
13 Executive Session
- 13.A Approval to enter Executive Session
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  
  Recommendations:
  I need a motion to go into executive session pursuant to KRS 61.810(1)(c) at ________p.m. for discussions of pending litigation against the Carroll County School District.
- 13.B Approval to Exit Executive Session and Resume Regular Meeting.
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve exiting the executive session and resuming regular meeting at ___________.
14 Adjournment
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve adjourning the June 20, 2013 Board Meeting at ________ p.m.

Treasurers Report 1	6/12/13 12:38 PM
Treasurers Report 2	6/12/13 12:38 PM
Treasurers Report 3	6/13/13 1:51 PM
Treasurers Report 4	6/13/13 1:51 PM

EES Extension form3	6/11/13 1:58 PM
Microsoft Quote	6/11/13 1:58 PM

District Assurances for FY2014	6/12/13 8:36 AM
District Assurances for FY2014 Signature Sheet	6/12/13 8:36 AM

MOA for FRYSC	6/14/13 8:52 AM
MOA FRYSC R4 Budget FY14	6/14/13 8:53 AM
MOA FRYSC Region 4 Signature Page	6/14/13 8:53 AM

District Port 80 Agreement	6/14/13 1:30 PM
TMG Waiver Request	6/14/13 1:30 PM

2013 Policy Update	6/11/13 11:54 AM
2013 Procedure Update	6/11/13 11:54 AM
Policy 01CP821	6/14/13 9:10 AM

Carroll CountyJune 20, 2013 5:00 PMRegular Board MeetingCarroll County High School Media Center

Carroll County
June 20, 2013 5:00 PM
Regular Board Meeting

Carroll County High School Media Center