March 28, 2013 5:00 PM Offline Agenda

1 Call to Order / Roll Call

Rationale:: Lisa James, Superintendent; Bill Hogan, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary were also present.

2 Superintendent's Report

3 Approval of Agenda

Rationale:: ______ Motion

______ Second

______ Vote
Recommendations:: To approve agenda items 1 - 18 as presented.

4 Treasurer's Report

Attachments:

Treasurers Report 1	3/15/13 9:02 AM
Treasurers Report 2	3/15/13 9:03 AM
Treasurers Report 3	3/21/13 1:19 PM
Treasurers Report 4	3/22/13 3:15 PM

5 Public Recognition

6 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ Vote
Recommendations:: To approve consent agenda items 6A-6V as presented.

6.A Approval of Minutes

Rationale:

To approve the February 21, 2013 Board Minutes and the March 14, 2013 Working Board Minutes as presented.

Attachments:

February 21, 2013 Board Minutes 3/15/13 9:04 AM

March 14, 2013 Working Board Meeting Minutes 3/22/13 3:55 PM
6.B Approval of Facilities Use
- 6.B.1 Approval of the Facility Use Agreement 1
  
  Rationale:
  
  To approve the Facility Use Request for the Carrollton Rotary Club to use the Carroll County High School Cafeteria and Kitchen on May 11, 2013 for the Rotary Pancake Breakfast as presented.
  
  Attachments:
  
  Facility Use Request 1 3/15/13 9:07 AM
- 6.B.2 Approval of the Facility Use Agreement 2
  
  Rationale:
  
  To approve the Facility Use Request for the Carroll County Relay for Life Team: Team Robbins to use the Carroll County Middle School Auditorium for the Relay for Life Pageants on March 23, 2013 as presented.
  
  Attachments:
  
  Facility Use Request 2 3/15/13 9:09 AM
- 6.B.3 Approval of the Facility Request 3
  
  Rationale:
  
  To approve the Facility Use Request for AAW Basketball, Bill Hogan to use the gym at Cartmell and Carroll County High School based upon availability on Wednesday's from 04.03.13-07.03.2013 as presented.
  
  Attachments:
  
  Facility Use Request 3 3/21/13 9:44 AM
- 6.B.4 Approval of the Facility Use Request 4
  
  Rationale:
  
  To approve the Facility Use Request for the Hoosier Hornets, Curtis Chatham to use the Cartmell Elementary Gym for basketball practice on 03.23.2013, 03.24.2013, 05.18.2013, 05.19.2013, 07.06.2013, and 07.07.2013 as presented.
  
  Attachments:
  
  Facility Use Request 4 3/21/13 9:47 AM
- 6.B.5 Approval of Facility Use Request 5
  
  Rationale:
  
  To approve the Girls Scouts, Christina McArter sponsor, to use the Carroll County Middle School Auditorium on May 11, 2013 from 4p-6p for a play production as presented.
  
  Attachments:
  
  Facility Use Request 5 3/22/13 1:02 PM
6.C Approval of Bills and Salaries Payable

Rationale:

To approve the Bills and Salaries payable as presented.

Attachments:

Bills & Salaries Payable 3/22/13 11:23 AM
6.D Employee Notifications

Rationale:

KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for Notification
New Employees to the District
David Craig; Carrollton, KY; EBD Teacher; CCMS; 02.19.2013

No Longer Employees of the District
Jesse McClure; 7th Grade Math; CCMS; 03.29.2013
Janice Chilton; Interim Special Education Director; District; 06.30.2013
Megan Leach; 2nd Grade Teacher; K. Winn; 06.30.2013
Mistia Wheeler; Project Coordinator II; District; 06.30.2013
Betty Stark; Library Media Specialist; K. Winn; 05.16.2013
Jill Childress; Library Media Specialist; CCMS; 06.30.2013 (Retiring)
Rebecca Woods; Math Teacher; CCHS; 05.30.2013 (Retiring)
Cheryl Riney; 1st Grade Teacher; K. Winn; 07.31.2013 (Retiring)

Transfers in the District
Elizabeth (Haley) Franklin; Project Coordinator II Champ. for Drug Free Carroll Co.; District 03.25.2013
Jeannette Adams; Coordinator II (21st Century CLC); District; 03.25.2013

Leave of Absence
Chris Tuttle; Maintenance; Return from LOA 02.21.2013
Nancy MaHoney; Personnel Assist.; District; 02.22.2013 Unable to return to Work
Vicky Lewis; Food Service Mng. District; LOA 03.11.2013-04.08.2013
6.E Approval of the contract between CCS and School Pointe

Rationale:

To approve the contract between Carroll County Schools and SchoolPointe Website for 2013-2014 as presented

Attachments:

School Pointe Contract 3/15/13 10:13 AM
6.F Approval of the partnership between Carroll County Schools and Foundation for a Healthy Kentucky

Rationale:

To approve the partnership between Carroll County Schools and the Foundation for a Healthy Kentucky as presented.

Attachments:

Foundation for a Healthy Kentucky 3/15/13 10:32 AM
6.G Approval of the Professional Growth and Effectiveness System District Declaration of Intent to Adopt

Rationale:

To approve the Professional Growth and Effectiveness System District Declaration of Intent to Adopt Option 1: State-Developed Option as presented.

Attachments:

PGES Option 1 3/15/13 10:35 AM

6.H Approval of the Carroll County Child Development Grant

Rationale:

To approve the annual grant application of the Carroll County Child Development Grant for both Early Headstart and Headstart Program, PDF1 424, 424a, and 424b PDF2 GABI, PDF3 Program and Budget Narratives, PDF4 Cost Allocation Plan, PDF5 Training and Technical Assistance Plan, PDF6 Self Assessment, Community Assessment, Improvement and School Readiness Plan. Approval must be given from the governing board and all documents submitted to OHS by May 1st as presented.

Attachments:

CCCDC Grant PDF1 424	3/21/13 9:53 AM
CCCDC Grant PDF2 GABI	3/21/13 9:54 AM
CCCDC Grant PDF3 BUDGET	3/21/13 9:54 AM
CCCDC Grant PDF4 COST ALLOC	3/21/13 9:55 AM
CCCDC Grant PDF5 TTA	3/21/13 9:55 AM
CCCDC Grant PDF6 SELF ASSESS	3/21/13 9:55 AM

6.I Approval of the Energy Management FY2014-FY2015

Rationale:

To approve the Louisville Gas and Electric Company and Kentucky Utilities Energy Management Program for schools that will provide matching funds for energy managers in their respective service territories during FY2014 and FY2015 as presented.

Attachments:

Energy Management Program FY 2014 and FY 2015 3/21/13 1:49 PM
6.J Approval of the MOU between Jefferson Community Technical College and Carroll County Schools

Rationale:

To approve the Memorandum of Understanding between Jefferson Community Technical College and Carroll County Public Schools for Dual Credit for 2012-2013 as presented.

Attachments:

MOA for 2012-13 Dual Credit 3/21/13 2:21 PM
6.K Approval of Additional days for Sheila Chowning-21st Century Learning Center Director

Rationale:

To approve Eighteen (18) additional days to Sheila Chowning's contract as the 21st Century Learning Center Director, to fulfill the requirements of the 21st Century Learning Center Grant for Cartmell and Kathryn Winn Primary Schools. The contract will be extended from 202 days to 220 days as presented.

Attachments:

Swap Note-21st Century Learning Center Director 3/22/13 11:39 AM
6.L Approval of KISTA Resolution Authorizing the Superintendent to Act for and on Behalf of the Board of Education in Connection with the Sale of Used School Buses

Rationale:

To approve a resolution authorizing the Superintendent to act for and on behalf of the Board of Education in connection with the sale of used school buses which have been and are hereby declared surplus by the Board.

Attachments:

2013 Bus inventory form 3/22/13 2:13 PM

2013 used bus sale 3/22/13 2:13 PM
6.M Approval of the 2012-2015 Amended Technology Plan

Rationale:

To approve the amended 2012-2015 Technology Plan. The budget changed based on a change in the discount rate. The discount rate has changed from 90% to 82% as presented.

Attachments:

2012-2015 Amended Technology Plan 3/22/13 2:16 PM
6.N Approval for Additional Days for Haley Franklin

Rationale:

To approve additional days for Haley Franklin, she has transferred to the Champion for a Drug Free Carroll County Project Coordinator position which will add 65 additional days to her contract and a change to a Grade 7 as presented.
6.O Approval of Additional Days for Jeannette Adams

Rationale:

To approve Jeannette Adams to work one (1) additional hour a day for thirty-seven (37) remaining days this school year at Grade 2, and approval to work fifteen (15) additional days this fiscal year to be paid at a Grade 2 as the Elementary 21st Century Learning Coordinator as presented.
6.P Approval of Contracted Work Days for the Director of Special Education

Rationale:

To approve the contracted days for the Director of Special Education to be 220 days. Prior to 2012-2013 school year the Director of Special Education position was contracted at 240 days. The 2012-2013 Interim Director of Special Education was contracted for 132 days based on KTRS Guidelines as presented.

Attachments:

SWAP Note- Contracted work days SPED Director 3/22/13 3:28 PM
6.Q Approval of Overnight Student Trip Requests
- 6.Q.1 Approval of the Overnight Student Trip Request for CCMS Cheerleaders
  
  Rationale:
  
  To approve the overnight student trip request for the Carroll County Middle School cheerleaders to attend Nationals in Myrtle Beach, South Carolina from March 15-March 18 as presented.
  
  Attachments:
  
  CCMS Cheerleaders Overnight Student Trip 3/15/13 9:50 AM
- 6.Q.2 Approval of the CCMS and CCHS STLP Overnight Student Trip Request
  
  Rationale:
  
  To approve the Overnight Student Trip Request for the Carroll County Middle School and the Carroll County High School to attend the STLP State Competition in Lexington Kentucky March 28-March 29 as presented.
  
  Attachments:
  
  CCMS & CCHS STLP Overnight Student Trip 3/15/13 9:53 AM
- 6.Q.3 Approval of the CCHS Seniors Overnight Student Trip Request
  
  Rationale:
  
  To approve the Overnight Student Trip Request for the Carroll County High School Senior trip to New York, NY, April 24-April 28 2013 as presented.
  
  Attachments:
  
  CCHS Senior Student Overnight Trip Request 3/15/13 9:55 AM
6.R Approval of donations to the Carroll County High School Baseball Program

Rationale:

To approve the donations made to the Carroll County High School Baseball team as presented.

Bertke Electric: $400.00
Earl Floyd Ford: $300.00
Gatterdam Industrial Services: $150.00
Synergy Electrical Services: $400.00

Attachments:

Donations to CCHS 3/15/13 10:12 AM

Donations to CCHS 2 3/21/13 10:36 AM
6.S Approval of Donations to CCHS Steel Band

Rationale:

To approve the donation from Kinder Morgan Foundation in the amount of $1,000.00 in support of purchasing new instruments for the steel band as presented.

Attachments:

Donations to CCHS 3 3/21/13 10:38 AM
6.T Approval to Surplus Old Baseball and Volleyball Uniforms and Donate

Rationale:

To approve the surplus approximately Ninety (90) Old Uniforms from the Carroll County Baseball Team and the Carroll County Volleyball Team and donate the uniforms to a Northern Kentucky Church. The church members will take the uniforms on a mission trip to Haiti and Jamaica this summer and give them to children in need of clothing as presented.

Attachments:

Donation of Uniforms-Eaglin 3/22/13 10:00 AM
6.U Approval to Surplus Soccer Uniforms and Equipment for Donation

Rationale:

To approve the surplus of Six (6) year old Carroll County High School Soccer Uniforms and Soccer Balls. The surplus uniforms and soccer balls will be given to a foundation which will ship the uniforms and soccer balls to Africa. There are 49 shorts, 109 jerseys, and 14 soccer balls as presented.

Attachments:

Donating Soccer Uniforms 3/22/13 10:23 AM
6.V Approval of the Tennis Court Bid

Rationale:

To approve and award the bid to ______________ for the demolition, removal of existing tennis courts, and construction of new tennis courts for $____________ as presented.

(The Bids will be opened at 10:00am on Thursday March 28, 2012, I will have the bid packet available at the board meeting)
6.W Approval of the Tennis Court Lighting Bid

Rationale:

To approve and award the bid to __________________ for the construction of lighting for the new tennis courts for $____________ as presented.

(The Tennis Court Lighting bid will be opened on Thursday March 28, 2012 at 10:30a, I will have the bid packet and information at the board meeting.)
6.X Approval of the Contract between Carroll County High School Prom Committee and General Butler State Park

Rationale:

To approve the contract between Carroll County High School Prom Committee and General Butler State Park for the use of the General Butler Convention Center April 19-20 as presented.

Attachments:

General Butler Contract with CCHS for Prom 3/22/13 3:32 PM
6.Y Approval of the contract between Carroll County High School Prom Committee and Music in Motion

Rationale:

To approve the contract between Carroll County High School Prom Committee and Music In Motion Jason Shields for April 20, 2013 for entertainment services for the 2013 Prom as presented.

Attachments:

Contract with CCHS Prom Committee and Music in Motion 3/22/13 3:37 PM

7 Communications To and From the Board

8 Champion For Kids

9 Reports from Principals and Directors

Rationale:

Gerda Wise (Winn)
Doug Oak (Cartmell)
Dana Oak (CCMS)
Tom Stephens (CCHS)
Ed Nelson (ALC)
Bill Hogan (Asst. Supt./CAO)
Pam Williams (Elem. Instr. Supv.)
Larry Curell (DPP/COO)
Janice Chilton (Interim Special Ed.)
Nadena MaHoney (Transportation)
Dwayne Smith (Maintenance)
Lisa Gault (Food Service)
Jeff Fremin (Grant Writer/PR)
Cindy Johann (Technology)

Attachments:

ALC Board Report	3/21/13 12:59 PM
Assistant Superintendent Board Report	3/21/13 12:59 PM
Cartmell Board Report	3/21/13 1:00 PM
Cartmell Reconciliation	3/21/13 1:00 PM
CCCDC Board Report	3/21/13 1:00 PM
CCHS Board Report	3/21/13 1:00 PM
CCHS Reconciliation	3/21/13 1:03 PM
CCMS Board Report	3/21/13 1:05 PM
CCMS Reconciliation	3/21/13 1:05 PM
DPP Report 1	3/21/13 1:08 PM
DPP Report 2	3/21/13 1:08 PM
Elementary Instr. Supervisor	3/22/13 3:43 PM
Fremin Board Report	3/21/13 1:08 PM
K. Winn Board Report	3/21/13 1:09 PM
Maintenance Board Report	3/21/13 1:09 PM
Nutritional Department	3/21/13 1:10 PM
SpEd Report	3/21/13 1:10 PM
Technology Board Report	3/22/13 4:07 PM
Transportation Report 1	3/21/13 1:10 PM
Transportation Report 2	3/21/13 1:11 PM
Transportation Report Assigned Trips 2012-2013	3/21/13 1:11 PM
Transportation Report Educational Field Trips	3/21/13 1:11 PM

10 Old Business

10.A Discussion Lindamood-Bell

11 New Business

11.A First Reading of the Interim Policy and Procedures

Rationale:

Due to regulatory deadlines and other pressing issues, there is an interim update for our district on this policy and the two procedures. Please note the explanatory note at the top each draft. The new regulation requires that this policy is in place by May 1st.

Attachments:

Policy-09.2212	3/15/13 10:46 AM
Procedure- 09.14 AP .232	3/15/13 10:46 AM
Procedure-09.2211 AP.21	3/15/13 10:46 AM
SWAP Note- Interim Policy and Procedures	3/15/13 10:47 AM

11.B Approval of the Initial BG1 for CCHS Modular Classroom Unit

Rationale:

______ Motion

______ Second

______ Vote

Recommendations:

To approve the initial BG-1 for the Carroll County High School Modular Classroom for the purpose of obtaining an Early Head Start Modular facility to serve the children of teen parents enrolled in the school district.

Attachments:

CCCDC Modular Classroom Project 3/22/13 2:05 PM
11.C Approval of the Owner/Architect Agreement for the CCHS Modular Classroom Unit

Rationale:

______ Motion

______ Second

______ Vote

Recommendations:

To approve the Owner/Architect agreement for the Carroll County High School Modular Classroom Unit as presented.

Attachments:

Owner Architect Agreement 3/22/13 3:07 PM
11.D Approval of the Schematic Design Approval for the Carroll County Middle School Addition and Renovation

Rationale:

______ Motion

______ Second

______ Vote

Recommendations:

To approve the schematic design approval for the Carroll County Middle School Addition and Renovation as presented.
11.E Approval of the Revised BG-1 for CCMS

Rationale:

______ Motion

______ Second

______ Vote

Recommendations:

To approve the revised BG-1 for the Carroll County Middle School Addition and Renovation (pending Monday discussion) as presented.
11.F Finland Educational Experience

12 Student Achievement

Rationale:: CCMS Showcase

13 Board Member Planning Calendar

Rationale:: April
1. School Improvement plans presented to board by the councils for review
2. School council budgets presented to the board for review
3. Review of Individuals with Disabilities Education Act, Part B, Basic and Early Childhood program
4. Review of pre-school program for students with disabilities
5. Initial round of annual/scheduled school council progress reports
6. Review third nine-weeks snapshot

SBDM Schedule: Meetings will be at the Carroll County High School
April 16th: 5:00: Carroll County High School
                6:20: Carroll County Middle School

April 18th: 5:00: Alternative Learning Center
                   6:20: Cartmell Elementary
                   7:05: Kathryn Winn Primary

14 Approval to enter Executive Session

Rationale:: ______ Motion

______ Second

______ Vote
Recommendations:: In accordance with KRS 61.810(1)(c)and (f), I need a motion to go into executive session for discussions of proposed litigation against the Carroll County School District and/or one or more of its employees and to have preliminary discussions for the Superintendent's annual evaluation and discussions or hearings which might lead to discipline or dismissal of a Carroll County student.

15 Approval to Exit Executive Session and Resume meeting

Rationale:: ______ Motion

______ Second

______ Vote
Recommendations:: To approve exiting executive session and resuming regular meeting at ___________.

16 Recommendation of the Board for Student Discipline issue for student 1961881339

Rationale:: ______ Motion

______ Second

______ Vote
Recommendations:: To approve the recommendation of the board to expel the student to the Alternative Learning Center until ___________________ at which time the student can be considered for readmission to the Carroll County High School provided that all obligations of his expulsion and contract at the Alternative Learning Center have been met and both principals agree that it is the best placement for the student.

17 Approval of the Superintendent's Evaluation

Rationale:: ______ Motion

______ Second

______ Vote
Recommendations:: To approve the Superintendent's evaluation as discussed and presented.

18 Adjournment

Rationale:: ______ Motion

______ Second

______ Vote
Recommendations:: To approve adjourning the March 28, 2013 Board Meeting at ________ p.m.

February 21, 2013 Board Minutes	3/15/13 9:04 AM
March 14, 2013 Working Board Meeting Minutes	3/22/13 3:55 PM

2013 Bus inventory form	3/22/13 2:13 PM
2013 used bus sale	3/22/13 2:13 PM

Donations to CCHS	3/15/13 10:12 AM
Donations to CCHS 2	3/21/13 10:36 AM

Carroll CountyMarch 28, 2013 5:00 PMRegular Board MeetingCarroll County Middle School

Carroll County
March 28, 2013 5:00 PM
Regular Board Meeting

Carroll County Middle School