April 24, 2014 5:00 PM Offline Agenda with Attachments

1 Call to Order / Roll Call
Rationale:
Dr. Lisa James, Superintendent; Bill Hogan, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary were also present.
2 Superintendent's Report
Rationale:
3 Approval of Agenda
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve agenda items 1 - 14
as presented.
4 Student Achievement
Rationale:
Cartmell Showcase
5 Treasurer's Report
Attachments:
Treasurers Report 1 4/17/14 3:27 PM
Treasurers Report 2 4/17/14 3:27 PM
Treasurers Report 3 4/17/14 3:27 PM
Treasurers Report 4 4/17/14 3:27 PM
6 Public Recognition

7 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ Vote
Recommendations:: To approve consent agenda items 7A-7FF as presented.

7.A Approval of Minutes
Rationale:
To approve the March 27, 2014 board minutes and the April 8, 2014 Special Meeting Board Minutes as presented.
Attachments:
April 8, 2014 Special Board Minutes 4/18/14 10:24 AM
March 27, 2014 Board Minutes 4/18/14 10:23 AM
7.B Approval of Facilities Use
- 7.B.1 Approval of Facility Use Request 1
  Rationale:
  To approve the Facility Use Request submitted by Christin Herbst, Carroll County Cattleman's Association to use the Carroll County Middle School auditorium on April 28, 2014 for a Meet the Candidates event from 4:30p-11:00p as presented.
  Attachments:
  Facility Request 1 4/16/14 11:25 AM
- 7.B.2 Approval of Facility Use Request 2
  Rationale:
  To approve the Facility Use Request submitted by Carrollton Rotary to use the Carroll County High School Cafeteria and Kitchen for the Rotary Pancake Breakfast, all proceeds will go to the scholarship banquet and to provide scholarships to high school seniors as presented.
  Attachments:
  Facility Request 2 4/17/14 2:22 PM
- 7.B.3 Approval of Facility Use Request 3
  Rationale:
  To approve the Facility Use Request from Cristina Marsh, JCTC Adult Education to use the Kathryn Winn Primary Gym for the GED Graduation Ceremony on June 6, 2014 as presented.
  Attachments:
  Facility Request 3 4/17/14 3:47 PM

7.C Approval of Bills and Salaries Payable

Rationale:

To approve the Bills and Salaries payable as presented.

Attachments:

Bills Payable 21st Century	4/17/14 3:56 PM
Bills Payable Cartmell	4/18/14 10:17 AM
Bills Payable CCCDC	4/17/14 3:56 PM
Bills Payable CCHS	4/17/14 3:56 PM
Bills Payable CCMS	4/17/14 3:56 PM
Bills Payable Central Office 1	4/18/14 10:18 AM
Bills Payable Central Office 2	4/18/14 10:18 AM
Bills Payable Central Office 3	4/18/14 10:19 AM
Bills Payable Central Office 4	4/18/14 10:19 AM
Bills Payable Family Ties	4/18/14 10:19 AM
Bills Payable Food Service 1	4/18/14 10:20 AM
Bills Payable Food Service 2	4/18/14 10:21 AM
Bills Payable K Winn	4/17/14 3:56 PM
Bills Payable YSC	4/17/14 3:58 PM

7.D Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification

New Employees to the District

No Longer Employees of the District
Lisa James; Superintendent, Central Office; 06/30/14 Retiring
Pam Williams; Elem. Instructional Supervisor; Central Office; 11/30/14 Retiring
Carol Teach; Science Teacher; CCMS; 06/30/14 Retiring
Dorothy Perry; Assistant School Nutrition Director; District; 06/30/14 Retiring

Transfers Within the District

Leave of Absence
Louauna Dryden; LOA: 02/26/2014-until unknown (docked days)
Cindy Popp; LOA: 01/27/2014-until further notice (docked days)
Susan Plander; LOA: 02/04/2014-will not return this school year
Frances Knox; LOA: 11/25/2013-12/12/2013 (sick days); 12/13/2013-12/16/2013 (personal day); 12/23/2013-04/28/2014 FMLA Medical
Laura Beth Willhoite; LOA/FMLA Medical 04/07/14-06/07/14

Employees No Longer Auxiliary
7.E Approval to increase the pay rate for field trip drivers
Rationale:
To approve increasing the pay rate for field trip bus drivers to $12.91, which is a 5.5% increase as presented.
Attachments:
SWAP Note-Field Trip Driver Rate 4/16/14 1:29 PM
7.F Approval of the 2014-2015 Payroll Schedule
Rationale:
To approve the 2014-2015 Payroll Schedule as presented.
Attachments:
2014-2015 Payroll Schedule 4/16/14 1:47 PM
7.G Approval of the 2014-2015 Certified Salary Table
Rationale:
To approve the 2014-2015 Certified Salary Table as presented.
Attachments:
2014-2015 Certified Salary Table 4/16/14 1:50 PM
7.H Approval of the 2014-2015 Classified Salary Table
Rationale:
To approve the 2014-2015 Classified Salary Table as presented.
Attachments:
2014-2015 Classified Salary Table 4/16/14 2:08 PM
7.I Approval of the 2014-2015 Classified Schedule
Rationale:
To approve the 2014-2015 Classified Schedule as presented.
Attachments:
2014-2015 Classified Schedule 4/16/14 2:16 PM
7.J Approval of the 2014-2015 Certified Sub Rates
Rationale:
To approve the 2014-2015 Certified Substitute rates as presented.
Attachments:
2014-2015 Certified sub rates 4/16/14 2:18 PM
SWAP Note-Certified Sub Pay Rates 4/17/14 3:34 PM
7.K Approval of the 2014-2015 Para Professional Auxiliary Pay Schedule
Rationale:
To approve the 2014-2015 para professional auxiliary pay schedule as presented.
Attachments:
2014-2015 Aux Para Payschedule 4/16/14 2:21 PM
7.L Approval of the 2014-2015 Auxiliary Salary Chart
Rationale:
To approve the 2014-2015 Auxiliary Salary Chart with Auxiliary positions and other supplements as presented.
Attachments:
2014-2015 Auxiliary Salary Chart Cumulative 4/16/14 2:30 PM
7.M Approval of the Agreement between Champions for a Drug Free Carroll County and WIKI
Rationale:
To approve the agreement between Champions for a Drug Free Carroll County and WIKI 95.3 to advertise May, June, and July at a cost of $295.00 a month for a total of $885.00 as presented.
Attachments:
Agreement Champions and WIKI 4/16/14 2:34 PM
7.N Approval to submit the Carroll County Child Development Center grant
Rationale:
To approve the annual grant application of the Carroll County Child Development Grant for both Early Headstart and Headstart Program Part A: 424, 424A, 424B for EHS and HS, Employee Compensation Cap; Part B: GABI for EHS and HS; Part C: Program Narrative, Budget Justification, Cost Allocation Plan, Training and Technical Assistance Part 1 and Part 2; Part D: Self-Assessment, School Readiness and Community Assessment. Approval must be given from the governing board and all documents submitted to OHS by May 1st as presented.
Attachments:
CCCDC Grant App Part A 4/16/14 2:39 PM
CCCDC Grant App Part B 4/16/14 2:39 PM
CCCDC Grant App Part C 4/16/14 2:41 PM
CCCDC Grant App Part D 4/16/14 2:42 PM
7.O Approval to submit four Physical Activity Grants
Rationale:
To approve submitting four (4) physical activity grants (one for each school) to Action for Healthy Kids. Each grant is $1,000.00 and will be used to purchase equipment to encourage increased physical activity for all students as presented.
Attachments:
Grant-Physical Activity 4/16/14 2:47 PM
7.P Approval to submit a grant to the Kentucky Governor's Office
Rationale:
To approve submitting a $7,000.00 grant to the Kentucky Governor's Office of Early Childhood for continued funding for the Carroll County Child Development Center as presented.
Attachments:
Grant-Early Childhood Council 4/16/14 2:48 PM
7.Q Approval to accept the Kinder Morgan Foundation Grant
Rationale:
To approve the Kinder Morgan Foundation Grant in the amount of $5,000.00 that will be used for 3D printers and supplies for CCMS and CCHS Project Lead The Way as presented.
Attachments:
Grant-KinderMorgan Acceptance 4/16/14 3:05 PM
7.R Approval of rejecting the Carroll County High School Modular Bid
Rationale:
To approve rejecting the Carroll County High School Modular Bid and rebid the project as presented.
Attachments:
CCHS Modular Plumbing Bid 4/16/14 3:13 PM

7.S Approval of the bids for Maintenance Surplus Items

Rationale:

To approve the bids for the Maintenance Surplus Items and award the bid for the 3 point tractor hitch to Craig Froman for $112.00, to award the bid for the trailer and plastic tank to Amy McAllister for $218.00, to award the football/basketball scoreboards to Mike Rehla for $20.00, to award the lime spreader to Mike Rehla for $40.00, to award the air compressor to Bryan Crawford for $21.00 as presented. Please note that the 15 High Bay Lights and the 2 (PA Speakers) Sound balls did not receive any bids.

Attachments:

Bid Maintenance Surplus	4/16/14 3:18 PM
Bid Maintenance Surplus 1	4/16/14 3:19 PM
Bid Maintenance Surplus 2	4/16/14 3:19 PM
Bid Maintenance Surplus 3	4/16/14 3:19 PM
Bid Maintenance Surplus 4	4/16/14 3:19 PM
Bid Maintenance Surplus 5	4/16/14 3:19 PM
Bid Maintenance Surplus 6	4/16/14 3:20 PM

7.T Approval of the Overnight Student Trip
Rationale:
To approve the Overnight Student Trip for the Varsity Lady Panther Basketball team June 16-18, to attend a team camp at Campbellsville College, Campbellsville, KY as presented.
Attachments:
Overnight Student Trip-Lady Panther Basketball 4/16/14 3:25 PM
7.U Approval of the Student Insurance Renewal Policy
Rationale:
To approve the renewal of the student insurance through Roberts Insurance for 2014-2015 and is for K&K Insurance with Nationwide Life Insurance Company, including the Catastrophic policy with National Union Fire Insurance Company in the amount of $37,934.60 as presented.
Attachments:
Student Insurance Renewal 4/17/14 12:20 PM
7.V Approval of Donated Water Bottles
Rationale:
To approve the Carroll County Memorial Hospital donation of 2,500 water bottles donated to the Carroll County School District as presented.
7.W Approval of the CCMS Donation
Rationale:
To approve the donation from Janet Blythe of a recumbent cycle for the exercise room to the Carroll County Middle School as presented.
Attachments:
CCMS Donation 4/17/14 1:18 PM
7.X Approval of the Revised Job Description for Food Service Director
Rationale:
To approve the revised job description for the Director of Food Service. The change is to the name, instead of Director of Food Service it is now the School Nutrition Director which aligns with KDE regulations as presented.
Attachments:
SWAP Note-Food Service Director 4/17/14 4:08 PM
Updated Description School Nutrition Director 7466 4/17/14 3:06 PM
7.Y Approval of the revised job description for Nutrition Assistant Director
Rationale:
To approve the changes made to the job description for Nutrition Assistant Director. The changes recommended are: The Lead Food Service Program Assistant position title is changed to School Nutrition Assistant Director (7232) and the job description was changed to align and coincide with this position title as presented.
Attachments:
SWAP Note-Food Service Assistant 4/17/14 4:07 PM
Updated Description School Nutrition Assistant Director 7232 4/17/14 3:13 PM
7.Z Approval of the Activity Fund Budgets for FY2014-2015
Rationale:
To approve the Activity Fund Budgets for the Fiscal Year 2014-2015 for R. B. Cartmell Elementary and Carroll County Middle School as presented.
Attachments:
Activity Fund Budget-Cartmell 4/17/14 3:54 PM
Activity Fund Budget-CCMS 4/17/14 3:54 PM
7.AA Approval of the Overnight Student Trip for FBLA
Rationale:
To approve the Overnight Student Trip for FBLA to attend the FBLA Officer Training Camp located at the FFA Leadership Training Center in Hardinsburg, KY June 11-13, 2014 as presented.
Attachments:
Overnight Student Trip-FBLA Training Camp 4/18/14 10:46 AM
7.BB Approval of the Job Description for Director of Academic Support
Rationale:
To approve the job description for Director of Academic Support and position from July 1, 2014-November 30, 2014 for 109 day at an estimated salary of $35,665.97 as presented.
Attachments:
Job Description Director of Academic Support 4/18/14 1:05 PM
SWAP Note-Director of Academic Support 4/18/14 10:53 AM
7.CC Approval of the Director of Academic Support stipend
Rationale:
To approve the stipend for the Director of Academic Support in the amount of $5,802.08 for the extra duties required to fulfill the job responsibilities as presented.
Attachments:
SWAP Note-Director of Academic Support Stipend 4/18/14 10:55 AM
7.DD Approval of the Summer Outreach Program Coordinator Job Description
Rationale:
To approve the job description for the Summer Outreach Program Coordinator as presented.
Attachments:
Summer Outreach Program Coor_7476 job description 4/18/14 11:01 AM
SWAP Note-Summer Outreach Coordinator 4/18/14 11:04 AM
7.EE Approval of a Full Time Special Education Teacher Position at the Carroll County Middle School
Rationale:
To approve hiring a full time Special Education Teacher for the Carroll County Middle School to assist with the projected forty-four students that will be receiving services. This additional teacher would make caseloads smaller and allow for smaller groups for instruction as presented.
7.FF Approval to Hire a Full-Time Special Education Teacher
Rationale:
To approve hiring a Full-time Special Education teacher that will work Part-Time in the Carroll County Child Development Center and Part-Time at Kathryn Winn Primary. The Carroll County Child Development Center has doubled the amount of students requiring services. Kathryn Winn Primary will not have a larger caseload however the students that will be attending next year will have greater needs for remediation in smaller groupings as presented.

8 Communications To and From the Board
9 Champion For Kids

10 Reports from Principals and Directors

Rationale:

Gerda Wise (Winn)
Doug Oak (Cartmell)
Dana Oak (CCMS)
Tom Stephens (CCHS)
Ed Nelson (ALC)
Bill Hogan (Asst. Supt./CAO)
Pam Williams (Elem. Instr. Supv.)
Kathy Bieger (Special Education)
Larry Curell (DPP/COO)
Nadena MaHoney (Transportation)
Dwayne Smith (Maintenance)
Lisa Gault (Food Service)
Carl Roberts (Grant Writer/PR)
Cindy Johann (Technology)

Attachments:

ALC Board Report	4/17/14 3:13 PM
Assistant Superintendent Board Report	4/17/14 3:14 PM
Cartmell Board Report	4/17/14 3:17 PM
Cartmell Reconciliation	4/17/14 3:17 PM
CCCDC Board Report	4/17/14 3:18 PM
CCHS Board Report	4/17/14 3:18 PM
CCHS Reconciliation	4/17/14 3:18 PM
CCMS Board Report	4/17/14 3:18 PM
CCMS Reconciliation	4/17/14 3:19 PM
DPP Report 1	4/17/14 3:19 PM
DPP Report 2	4/17/14 3:20 PM
Elementary Instructional Supervisor Report	4/18/14 10:21 AM
K Winn Board Report	4/17/14 3:20 PM
K Winn Reconciliation	4/17/14 3:20 PM
Maintenance Board Report	4/17/14 3:21 PM
Nutrition Board Report	4/17/14 3:21 PM
PR-Grant Roberts	4/17/14 3:21 PM
Sp Ed Report	4/17/14 3:22 PM
Technology Board Report	4/17/14 3:22 PM
Transportation Report 1	4/17/14 3:22 PM
Transportation Report 2	4/17/14 3:22 PM
Transportation Report Educational Field Trips	4/17/14 3:23 PM
Transportation Report Trips Assigned	4/17/14 3:23 PM

11 Old Business
- 11.A Discussion and Approval of the 2013-2014 Amended Calendar
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  Discuss and approve the 2013-2014 amended calendar; May 26th Memorial Day will not be an instructional day for students, June 2nd will be the last day for students and June 10th as closing day for staff as presented.
  Attachments:
  2013-2014 Amended Calendar 4/18/14 10:12 AM
12 New Business
- 12.A 2013-2014 Graduation Ceremony Date
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  I need a motion to deviate from Policy 08.113 and set the 2013-2014 class Graduation Ceremonies for June 1, 2014 at 2:30 pm as presented.
- 12.B Approval of the Second Reading of Policy 03.124 and 03.224
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve the second reading of policies 03.124 and 03.224 to include the changes made regarding the affordable care act policy as presented.
  Attachments:
  ACA Policy 03.124 Certified 4/17/14 11:10 AM
  ACA Policy 03.224 Classified 4/17/14 11:10 AM
- 12.C Approval of the Affordable Care Act Resolution
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve the Affordable Care Act Resolution For purposes of authorizing certain Measurement, Administrative, and Stability periods under the Patient Protection and Affordable Care Act (?ACA?) relating to whether employees are considered ?full time? (30 hours/week, 129 hour/month on average) under the ACA and consistent with the Internal Revenue Service and Kentucky Department of Education regulations and/or guidance, the Board of Education of Carroll County, Kentucky, HEREBY RESOLVES as follows:
  Standard Measurement, Administrative, and Stability periods for ongoing variable and/or seasonal employees under the ACA are hereby approved and set as follows:
  Standard Measurement Period: October 3, 2013 to October 2, 2014
  Administrative Period: October 3, 2014 to December 31, 2014
  Stability Period: January 1, 2015 to December 31, 2015
  The same periods set forth above will apply for subsequent years beginning October 3, 2014 unless modified by the Board.
  
  BE IT FURTHER RESOLVED:
  That with respect to new variable hour employees under the ACA, the following Initial Measurement, Administrative, and Stability periods are hereby approved and set as follows:
  Initial Measurement Period: A period of 12 months which shall begin the first day of the first month following the employee?s start date;
  Initial Administrative Period: A period of 30 days to begin immediately after the initial measurement period;
  Initial Stability Period: A period of 12 months to begin immediately after the administrative period.
  
  This Resolution shall be effective and operative for the purpose set forth above as of October 3, 2013 regardless of the date of its passage to allow for utilization of the aforementioned ACA periods prior to January 1, 2015, the date guidance from the Internal Revenue Service indicates the ?pay or play? mandate for employees becomes effective. as presented.
  Attachments:
  ACA Resolution 4/17/14 11:16 AM
- 12.D Approval for Reimbursement of Superintendent Dr. James' travel
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve the reimbursement for Dr. James' travel expenses. The travel expenses are for: OVEC Board of Directors Meeting for a total of $37.87 as presented.
  Attachments:
  Dr. James Reimbursements 4/17/14 2:25 PM
- 12.E Discuss and Approve the 2014-2015 Calendar
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  Discuss and approve the 2014-2015 Carroll County School District Calendar as presented.
  Attachments:
  2014-2015 School Calendar 4/18/14 11:29 AM
- 12.F Approval of mileage reimbursement for Carrie Smith
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve the mileage reimbursement and reimbursement meals for Carrie Smith March 12-April 17, 2014 in the amount of $254.90 as presented.
  Attachments:
  C Smith Mileage Food Reimbursement 4/18/14 11:38 AM
- 12.G Discussion and Action for the Carroll County School District to move forward on Tobacco Free Campus
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  I need a motion to approve that Carroll County School District will be tobacco free as of July 1, 2015, including but not limited to electronic cigarettes as presented.
- 12.H Approval of the First Reading of Policy 08.2211 Academic Honors
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve the first reading of policy 08.2211 for Academic Honors with the changes marked as presented.
  Attachments:
  Policy 08.2211 Academic Honors 4/17/14 2:58 PM
- 12.I Discussion and Approval of the Strategic Plan for Carroll County School District
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  Discuss and approve the strategic plan for the Carroll County School District as presented.
  Attachments:
  Strategic Plan Competency Regional Career Center 4/18/14 11:29 AM
  STRATEGIC PLAN for Regional Career Center 4/18/14 11:29 AM
- 12.J Discuss and Approve the Certified Evaluation Plan
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  Discuss and approve the Certified Evaluation Plan for the Carroll County School District as presented.
  Attachments:
  SWAP Note-Certified Evaluation Plan 4/17/14 3:50 PM
13 Board Member Planning Calendar
Rationale:
April
1. School council budgets presented to the board for review
2. Review of Individuals with Disabilities Education Act, Part B, Basic and Early Childhood program
3. Review of Pre-school program for students with disabilities
4. Initial round of annual/scheduled school council progress reports
5. Approve certified evaluation plan
6. Review third nine-weeks snapshot

May
1. District professional development report
2. Review ESS Program
3. Community Discussion with students, board, legislators
4. Review and Revise student code of conduct
5. Approve tentative working budget for next year (must be submitted by KDE by May 30)
6. Receive final round of annual/scheduled school council progress reports
7. Approve activity fund budgets

*Showcase of Kathryn Winn Primary on May 22, 2014
14 Adjournment
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve adjourning the April 24, 2014 board meeting at ________ p.m.

Treasurers Report 1	4/17/14 3:27 PM
Treasurers Report 2	4/17/14 3:27 PM
Treasurers Report 3	4/17/14 3:27 PM
Treasurers Report 4	4/17/14 3:27 PM

April 8, 2014 Special Board Minutes	4/18/14 10:24 AM
March 27, 2014 Board Minutes	4/18/14 10:23 AM

2014-2015 Certified sub rates	4/16/14 2:18 PM
SWAP Note-Certified Sub Pay Rates	4/17/14 3:34 PM

CCCDC Grant App Part A	4/16/14 2:39 PM
CCCDC Grant App Part B	4/16/14 2:39 PM
CCCDC Grant App Part C	4/16/14 2:41 PM
CCCDC Grant App Part D	4/16/14 2:42 PM

SWAP Note-Food Service Director	4/17/14 4:08 PM
Updated Description School Nutrition Director 7466	4/17/14 3:06 PM

SWAP Note-Food Service Assistant	4/17/14 4:07 PM
Updated Description School Nutrition Assistant Director 7232	4/17/14 3:13 PM

Activity Fund Budget-Cartmell	4/17/14 3:54 PM
Activity Fund Budget-CCMS	4/17/14 3:54 PM

Job Description Director of Academic Support	4/18/14 1:05 PM
SWAP Note-Director of Academic Support	4/18/14 10:53 AM

Summer Outreach Program Coor_7476 job description	4/18/14 11:01 AM
SWAP Note-Summer Outreach Coordinator	4/18/14 11:04 AM

ACA Policy 03.124 Certified	4/17/14 11:10 AM
ACA Policy 03.224 Classified	4/17/14 11:10 AM

Strategic Plan Competency Regional Career Center	4/18/14 11:29 AM
STRATEGIC PLAN for Regional Career Center	4/18/14 11:29 AM

Carroll CountyApril 24, 2014 5:00 PMRegular Board MeetingR. B. Cartmell Elementary Media Center

Carroll County
April 24, 2014 5:00 PM
Regular Board Meeting

R. B. Cartmell Elementary Media Center