August 21, 2014 5:00 PM Offline Agenda with Attachments

1 Call to Order / Roll Call
Rationale:
Bill Hogan, Superintendent; Doug Oak, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary were also present.
2 Superintendent's Report
Rationale:
3 Approval of Agenda
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve agenda items 1 - ? as presented.
4 Treasurer's Report
Attachments:
Treasurers Report 1 8/15/14 11:25 AM
Treasurers Report 2 8/15/14 11:25 AM
Treasurers Report 3 8/15/14 11:25 AM
Treasurers Report 4 8/15/14 11:25 AM
5 Public Recognition

6 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ Vote
Recommendations:: To approve consent agenda items 6A-6? as presented.

6.A Approval of Minutes
Rationale:
To approve the July 24, 2014 Board Minutes as presented.
Attachments:
July 24, 2014 Board Minutes 8/14/14 12:41 PM
6.B Approval of Facilities Use
- 6.B.1 Approval of the Facility Use Agreement 1
  Rationale:
  To approve the Facility Use Request 1 for the Carroll County Tobacco Festival sponsor Charlotte Snow to use the Carroll County High School parking lot on September 27, 2014 from 8a-3p as presented.
  Attachments:
  Facility Use Request 1 8/15/14 11:28 AM

6.C Approval of Bills and Salaries Payable

Rationale:

To approve the Bills and Salaries payable as presented.

Attachments:

Bill Payable 21st Century	8/15/14 11:39 AM
Bill Payable Cartmell	8/15/14 11:40 AM
Bill Payable CCCDC	8/15/14 11:40 AM
Bill Payable CCHS	8/15/14 11:41 AM
Bill Payable CCMS	8/15/14 11:41 AM
Bill Payable CCMS 2	8/15/14 11:41 AM
Bill Payable CO 1	8/15/14 11:41 AM
Bill Payable CO 2	8/15/14 11:41 AM
Bill Payable CO 3	8/15/14 11:42 AM
Bill Payable CO 4	8/15/14 11:42 AM
Bill Payable CO 5	8/15/14 11:42 AM
Bill Payable CO 6	8/15/14 11:42 AM
Bill Payable Family Ties	8/15/14 11:43 AM
Bill Payable Family Ties 2	8/15/14 11:43 AM
Bill Payable Food Services	8/15/14 11:43 AM
Bill Payable K Winn	8/15/14 11:43 AM
Bill Payable YSC	8/15/14 11:44 AM

6.D Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification
New Employees to the District
Alyssa Howell; Lovely, KY; 2nd Gr Teacher, K Winn; 08/11/14
Cassandra Proctor; Louisville, KY; 4th Gr Teacher; Cartmell; 08/11/14
David Otte; Edgewood, KY; Biology Teacher, CCHS; 08/11/14
Ellicia Layton; Milton, KY; Home Nurturer, CCCDC; 08/11/14
Amy Williamson; Vevay, IN; Science Teacher; CCMS; 08/11/14
Tara Millson; Ghent, KY; Early Child Nurt.; CCCDC; 08/11/14
Lazaro Garcia-Canovas; Spain/Carrollton, KY; Spanish Teacher; CCHS; 08/11/14
Cheri Mann; New Castle, KY; Migrant Advocate; District; 08/11/14
Bethany Howard; Florence, KY; Music Teacher; Cartmell; 08/11/14
Chasity Abercrombie; Carrollton, KY; Cook/Baker, K Winn; 08/11/14
Jamie Wilson; Prospect, KY; Asst. Principal; K Winn; 08/11/14

No Longer Employees of the District
Rachel Hodges; Music Teacher, Cartmell; 07/21/14
Velma Rodriguez; Cook/Baker; K Winn; 07/31/14

Transfers Within the District
Jeannie Rohrer; Instructional Coach/Asst. Principal; Cartmell
Krista Chatham; Elem Teacher/ Instructional Coach; Cartmell

Leave of Absence
Tina Wilson; LOA/FMLA: 05/13/14-08/06/14
Leah Spencer; LOA/FMLA: 07/01/14-09/19/14
Jennifer Wood; LOA: 08/11/14-09/10/14
Kelly Massie; LOA/FMLA: 08/11/14-08/29/14
Krista Chatham; LOA/FMLA: 08/08/14-09/19/14

Employees No Longer Auxiliary
6.E Approval of Change Order #4 CCMS Renovation and Addition
Rationale:
To approve Change Order #4 for the CCMS Renovation/Addition, clearing the courtyard trees, shrubs, and the removal of the concrete steps from the old gym at a cost of $2,390.00 as presented.
Attachments:
CCMS Change Order 4 8/14/14 9:15 AM
CCMS Change Order 4 Complied 8/14/14 9:15 AM
6.F Approval of the CCMS Renovation/Addition Pay Application
Rationale:
To approve the pay application 3 for the middle school project in the certified amount of @229,012.85 as presented.
Attachments:
CCMS Pay App 3 8/14/14 9:18 AM
CCMS Pay App 3 Cont Sheet 8/14/14 9:18 AM
6.G Approval of the Memorandum of Agreement between Carroll County School District and NorthKey
Rationale:
To approve the memorandum of agreement between Carroll County Schools and NorthKey community care for the delivery of clinical mental health services by NorthKey Community Care staff as presented.
Attachments:
Carroll Co MOA Northkey 8/14/14 9:26 AM
6.H Approval of the Memorandum of Agreement between Carroll County Schools and the KY Transportation Cabinet
Rationale:
To approve the Memorandum of Agreement between Carroll County Schools, specifically Carroll County High School (SP) and the Kentucky Transportation Cabinet, Division of Driver Licensing (KYTCDL), for the KYTCDL to utilize the services of CCHS (SP) for the use of facilities in the distribution of classroom instruction associated with the Kentucky Graduated Licensing Program as presented.
Attachments:
GLP MOA - Carroll County High School 8/14/14 9:32 AM
GLP MOA - CCHS Cert of Liability Ins 8/14/14 9:32 AM
6.I Approval of the Lindamood-Bell Amendment to the Agreement
Rationale:
To approve the first amendment to the Lindamood-Bell agreement approved July 24, 2014, to amend the schedules, stating that the first project leader will be on-site from August 11, 2014-June 5, 2015 and the second project leader will be on-site September 3, 2014-November 25, 2014 as presented.
Attachments:
LMB Terms of Use 8/15/14 11:35 AM
LMD First Amendment Agreement 8/14/14 9:37 AM
6.J Approval of the Munis Support Agreement
Rationale:
To approve the Munis Support technology agreement for services starting August 12, 2014 and ending August 11,2015 in the amount of $2,536.98 as presented.
Attachments:
Munis Support Agreement 8/14/14 9:42 AM
6.K Approval to hire a teacher for the Visually Impaired
Rationale:
To approve hiring Leona Wing as the teacher for the visually impaired students within the district at an hourly rated of $55.00 for time with students and travel as presented.
Attachments:
SWAP Note-VI Teacher 8/14/14 9:46 AM
VI teacher contract 8/14/14 9:46 AM
6.L Approval of stipend for Mentor Teachers
Rationale:
To approve the stipend for Mentor Teachers mentoring new teachers and second year teachers, whereas Mentoring Teachers of new teachers will receive a $500.00 supplement and Mentoring Teachers of second year teachers would receive $250.00 at a total cost of $16,875.00 that will come from the existing personnel budget as presented.
Attachments:
SWAP Note-New Teacher Budget 8/14/14 10:04 AM
6.M Approval of Two Additional days for New Teachers
Rationale:
To approve adding two additional days to the contracts of the new teachers for professional development at $200.00 each as part of the "new teacher orientation program" at a total cost of $5000.00 which will come from the existing superintendent budget as presented.
Attachments:
SWAP Note-New Teacher Stipend 8/14/14 10:08 AM
6.N Approval for the Champion Classroom Thinking Strategies Teacher Stipend
Rationale:
To approve the Champion Classroom Thinking Strategies stipend to ten (10) teachers within the district at $1,000.00 each for a total of $10,000.00 for 2014-2015 to develop model sites that implement everyday teaching that matters through a workshop structure that includes strong strategy instruction with focus on skills and core concepts, to develop benchmark literacy and funds will come from Title 1 Funds as presented.
Attachments:
Champion Classroom Thinking Strategies 2 8/14/14 10:20 AM
6.O Approval of outside consultant for Thinking Strategies Champion Classrooms
Rationale:
To approve the use of an outside consultant from Oldham County to work with the Thinking Strategy Champion Classrooms at a cost of $6,000.00 to come from Title 1 funds as presented.
Attachments:
Thinking Strategies Internal Lab Hosts 8/14/14 10:32 AM
6.P Approval to Surplus Old Cheerleader Uniforms
Rationale:
To approve the surplus of 19 black/white uniforms and 17 black dance uniforms that the current Cheerleading Sponsor has received and can not be used, and allow the team to sell the uniforms and use those funds for the team to purchase new uniforms or equipment as presented.
Attachments:
CCHS Cheerleader Surplus Uniforms 8/14/14 11:31 AM
6.Q Approval of the 2014 Kentucky Incentives for Prevention Student Survey Memorandum
Rationale:
To approve the memorandum for the 2014 Kentucky Incentives for Prevention (KIP) student survey for Carroll County Schools to participate in the 2014 KIP Student Survey as presented.
Attachments:
KIP Student Survey 8/14/14 12:27 PM
6.R Approval of the CCMS Fundraisers for 2014-2015
Rationale:
To approve the CCMS School Fundraisers for 2014-2015 the fundraisers are for the following activity funds: Principal, Recycling, Teacher, Library, Publication, and Band as presented.
Attachments:
CCMS Fundraisers 8/14/14 12:37 PM
6.S Approval to change contract for Monica Sexton
Rationale:
To approve Monica Sexton's contract at 240 days/7 hours a day to 240 days/8 hours a day to also provide custodial services for the Carroll County Child Development Modular, the additional time will be covered through Early Headstart Funds. The contract for 2014-2015 will be amended for 20 days/7 hours a week and 220 days for 8 hours a week as presented.
6.T Approval of the Gasboy Support Agreement
Rationale:
To approve the Gasboy Support agreement which provides technical support for the gas pumps used for the district vehicles as presented.
Attachments:
GasboyAutoRenew 8/14/14 2:11 PM
6.U Approval of Donation to Cartmell from Synmat
Rationale:
To approve the donation to Cartmell Elementary from Synmat in Ghent who is donating $2,500.00 and volunteer labor hours to the school to purchase items that will increase safety procedures in the school as presented.
Attachments:
SWAP Note-Cartmell Donation 8/15/14 10:36 AM
6.V Approval to hire a District Health Nurse
Rationale:
To approve hiring a District Health Nurse for Carroll County Middle School for seven (7) hours daily instead of the Health Service Assistant position for eight (8) hours daily that is currently an open position to better service the health issue needs. This will be an increased cost between $8,309-$17,080 (including employer paid benefits) depending on experience as presented.
Attachments:
SWAP Note-CCMS Nurse Position 8/15/14 10:47 AM
6.W Approval of the CCHS Donations
Rationale:
To approve the CCHS Donations from State Farm for Soccer Teams: $200; Landmark donated $25; Heritage Env. Svs. LLC donated $200; North American Stainless donated $250; Lynne Pritchett donated $100.00 as presented.
Attachments:
CCHS Donation 8/15/14 11:17 AM

7 Communications To and From the Board
8 Champion For Kids

9 Reports from Principals and Directors

Rationale:

Donna Monroe (Winn)
Jonica Ray (Cartmell)
Dana Oak (CCMS)
Tom Stephens (CCHS)
Ed Nelson (ALC)
Doug Oak (Asst. Supt./CAO)
Pam Williams (Director Academic Support)
Gerda Wise (Elem. Instr. Supv.)
Kathy Bieger (Special Education)
Larry Curell (DPP/COO)
Nadena MaHoney (Transportation)
Dwayne Smith (Maintenance)
Lisa Gault (Food Service)
Carl Roberts (Grant Writer/PR)
Cindy Johann (Technology)

Attachments:

ALC Board Report	8/14/14 11:07 AM
Assistant Superintendent Board Report	8/14/14 11:07 AM
Carroll County Energy Report Card July 2014	8/14/14 1:50 PM
Cartmell Board Report	8/14/14 11:08 AM
Cartmell Reconciliation	8/15/14 11:18 AM
CCCDC Board Report	8/14/14 11:08 AM
CCHS Board Report	8/14/14 11:08 AM
CCHS Reconciliation	8/15/14 11:18 AM
CCMS Board Report	8/14/14 11:09 AM
CCMS Reconciliation Report	8/15/14 11:22 AM
Director of Academic Support Report	8/14/14 11:09 AM
District Operations Board Report	8/14/14 1:50 PM
DPP Report 2	8/14/14 1:50 PM
Elementary Instructional Supervisor Board Report	8/14/14 11:09 AM
K Winn Board Report	8/14/14 11:09 AM
K Winn Reconciliation	8/15/14 11:19 AM
PR-Grant Roberts	8/14/14 11:10 AM
SpEd Board Report	8/14/14 11:10 AM
Technology Board Report	8/14/14 11:10 AM
Transportation Report 1	8/14/14 11:10 AM
Transportation Report 2	8/14/14 11:10 AM
Transportation Report Trips Assigned 2014-2015	8/14/14 11:11 AM

10 Old Business
11 New Business
- 11.A Approval of the KSBIT Workers Fund Assessment
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  I need a motion to pay 25% or $28,934 of the full amount of the KSBIT workers? compensation fund assessment by August 31, 2014, and the remaining balance to be paid in equal payments over five (5) years beginning August 31, 2015 as presented.
  Attachments:
  KSBIT Workers Comp Assessment 8/14/14 10:58 AM
- 11.B Approval for Mr. Hogan's Mileage reimbursement
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve the mileage reimbursement for Mr. Hogan in for the following: OVEC Meeting 07/30/14 and the Administrative Retreat 08/03/14-08/05/14 in the amount of $88.97 as presented.
  Attachments:
  Superintendent Hogan-Mileage 8/15/14 11:49 AM
12 Student Achievement
13 Board Member Planning Calendar
Rationale:
September
Adoption of a working budget (must be submitted to KDE by Sept. 30)
Approve Annual Financial Report
Review DIP needs assessment
Initiate the annual needs assessment process
Review and analysis of State Assessment Data
Review data on ACT and SAT scores
Review and discuss Title II Report
Review allocations to school councils and adjust if there are enrollment changes

*September 25, 2014 Board Meeting we are showcasing the Carroll County Child Development Center
14 Executive Session
- 14.A Approval to enter Executive Session
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  
  Recommendations:
  To approve recessing regular meeting and entering into executive session in accordance with KRS 61.810(1)(f) and KRS 156.557(6), I need a motion to go into executive session for preliminary discussions in regard to Superintendent Hogan's summative evaluation at ________pm.
- 14.B Approval to Exit Executive Session and Resume Regular Meeting.
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve exiting the executive session and resuming regular meeting at ___________.
15 Adjournment
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve adjourning the August 21, 2014 board meeting at ________ p.m.

Treasurers Report 1	8/15/14 11:25 AM
Treasurers Report 2	8/15/14 11:25 AM
Treasurers Report 3	8/15/14 11:25 AM
Treasurers Report 4	8/15/14 11:25 AM

CCMS Change Order 4	8/14/14 9:15 AM
CCMS Change Order 4 Complied	8/14/14 9:15 AM

CCMS Pay App 3	8/14/14 9:18 AM
CCMS Pay App 3 Cont Sheet	8/14/14 9:18 AM

GLP MOA - Carroll County High School	8/14/14 9:32 AM
GLP MOA - CCHS Cert of Liability Ins	8/14/14 9:32 AM

LMB Terms of Use	8/15/14 11:35 AM
LMD First Amendment Agreement	8/14/14 9:37 AM

SWAP Note-VI Teacher	8/14/14 9:46 AM
VI teacher contract	8/14/14 9:46 AM

Carroll CountyAugust 21, 2014 5:00 PMRegular Board MeetingCenter of Technology and Innovation

Carroll County
August 21, 2014 5:00 PM
Regular Board Meeting

Center of Technology and Innovation