January 23, 2014 5:00 PM Offline Agenda with Attachments

1 Call to Order / Roll Call
Rationale:
Dr. Lisa James, Superintendent; Bill Hogan, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary were also present.
2 Superintendent's Report
Rationale:
3 Approval of Agenda
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve agenda items 1 - 14 as presented.
4 Treasurer's Report
Attachments:
Treasurers Report 1 1/17/14 10:09 AM
Treasurers Report 2 1/17/14 10:09 AM
Treasurers Report 3 1/17/14 10:10 AM
Treasurers Report 4 1/17/14 10:10 AM
5 Public Recognition

6 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ Vote
Recommendations:: To approve consent agenda items 6A-6Q as presented.

6.A Approval of Minutes
Rationale:
To approve the January 9, 2014 Board Minutes as presented.
Attachments:
January 9, 2014 Board Minutes 1/17/14 8:24 AM
6.B Approval of Facilities Use
- 6.B.1 Approval of the Facility Use Request 1
  Rationale:
  To approve the Facility Use Request submitted by Carroll County Relay for Life Team Robbins to use the CCMS Auditorium for the 4th Annual pageants. "Relay" merchandise will be sold with all profits going to the American Cancer Society. Admission will be $3.00, children under 5 years old will be admitted for free. Team Robbins ask that all custodial and rental fees are waived for the event so that all proceeds from the event can go to the American Cancer Society as presented.
  Attachments:
  Facility Use Request 1 1/17/14 8:31 AM

6.C Approval of Bills and Salaries Payable

Rationale:

To approve the Bills and Salaries payable as presented.

Attachments:

Bills Payables 21st Century	1/17/14 12:20 PM
Bills Payables Cartmell	1/17/14 12:20 PM
Bills Payables CCCDC	1/17/14 12:20 PM
Bills Payables CCMS	1/17/14 12:20 PM
Bills Payables District 1	1/17/14 12:21 PM
Bills Payables District 2	1/17/14 12:21 PM
Bills Payables District 3	1/17/14 12:21 PM
Bills Payables District 4	1/17/14 12:22 PM
Bills Payables District 5	1/17/14 12:22 PM
Bills Payables Family Ties	1/17/14 12:22 PM
Bills Payables K Winn	1/17/14 12:22 PM
Bills Payables Nutrition 1	1/17/14 12:23 PM
Bills Payables Nutrition 2	1/17/14 12:23 PM
Bills Payables YSC	1/17/14 12:23 PM

6.D Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification

New Employees to the District
None at this time

No Longer Employees of the District
None at this time

Transfers Within the District
None at this time

Leave of Absence
Cassie Hall; LOA/FMLA 01/06/2014-02/19/2014
Cindy Popp; Restricted Duty of 4 hours thru Jan. 2014
Emily Brown; LOA 11/26/13-01/24/2014 (Return 01/27/2014)
Carrie Smith; LOA/FMLA 12/05/2013-01/27/2014
Louauna Dryden; LOA/FMLA 11/25/2013-01/14/2014 (Return 01/15/2014)
Frances Knox; LOA/FMLA 11/25/2013-12/12/2013
Rita Damrell; LOA/FMLA 11/26/2013-01/24/2014 (Return 01/27/2014)

Employees No Longer Auxiliary
6.E Approval of the School Facilities Construction Commission offer of assistance
Rationale:
To approve the School Facilities Construction Commission (SFCC) offer of assistance to the Carroll County Board of Education in the amount of $31,656.00 annual debt service as presented.
Attachments:
SFCC Offer 1/17/14 8:48 AM
SWAP Note-SFCC 1/17/14 9:55 AM
6.F Approval of the Facilitator MOA with OVEC (Ohio Valley Educational Cooperative)
Rationale:
To approve the Facilitator Memorandum of Agreement between OVEC and Carroll County Schools for the Leadership Content Network with a reimbursement of $4,649.00 as presented.
Attachments:
OVEC Facilitator MOA 1/17/14 9:45 AM
SWAP Note-MOA with OVEC 1/17/14 12:55 PM
6.G Approval of the Adopt A Classroom grant
Rationale:
To approve the local JC Penney Store adopting a classroom at Kathryn Winn and donating a $400.00 grant to help buy supplies and materials needed to create a more dynamic teaching environment for the students as presented.
Attachments:
Adopt a Classroom Donation 1/17/14 8:38 AM
6.H Approval to submit the 2014 Crumb Rubber Grant Application
Rationale:
To approve submission of the 2014 Crumb Rubber Grant Application for the school district for crumb rubber mulch to be applied to select areas of the baseball/softball complex as presented.
Attachments:
2014 Crumb Rubber Grant Application 1/17/14 8:40 AM
6.I Approval of Cartmell Dance Fundraiser
Rationale:
To approve the Cartmell Dance fundraiser for January 31, 2014, with the proceeds split between Cartmell for the Achieve 3000 and the CCMS Cheerleaders. with an Admission Fee of $3.00, Picture with a Cheerleader $1.00, and $1.00 charged for popcorn, water, and candy bars as presented.
Attachments:
Cartmell Dance Approval 1/17/14 8:46 AM
Fees for Cartmell Dance 1/17/14 8:56 AM
6.J Approval of the Donation for Kathryn Winn Primary
Rationale:
To approve the donation of $20,000.00 to Kathryn Winn Primary from the Thaman Family Foundation of SEI Giving Fund to be used to purchase iPads for education as presented.
Attachments:
K Winn Donation 1 1/17/14 8:53 AM
K Winn Donation 2 1/17/14 8:53 AM
6.K Approval of the KU Donations for the Cartmell Lighthouse
Rationale:
To approve the donations made to the Cartmell Lighthouse program from Kentucky Utilities as presented.
Attachments:
KU donations Cartmell Lighthouse 1/17/14 9:12 AM
6.L Approval of the Student Overnight Trip Request
Rationale:
To approve the Student Overnight Request for the Carroll County Middle School Cheerleaders to attend a cheer competition in Myrtle Beach South Carolina March 14-17 if the team can raise the money to attend as presented.

There will be two Cheer Coaches, Mrs. Kayla Webster and Ms. Amber Perkins along with three parent chaperones (as long as all parent chaperones have a background check on file, it is current, and has been approved.)
Attachments:
Overnight Student Trip Request CCMS Cheerleaders 1/17/14 9:31 AM
6.M Approval of the Headstart/Early Headstart USDA Report
Rationale:
To approve the USDA Report showing breakfast/lunch counts for reimbursements which are served to the Headstart/Early Headstart for the month of December 2013.
Attachments:
CCCDC SNP Dec. Report 1/17/14 9:59 AM
6.N Approval of the textHELP Quote for Special Education
Rationale:
To approve the textHELP Quote of $2,247.00 for the Special Education Department to purchase Read & Write Gold School and Home Site License at $1,497.00 and Software Maintenance for $750.00 which will be in effect for 12 months telephone support, remote software maintenance, resource website, and free product upgrades
Attachments:
textHELP Quote Special Education 1/17/14 10:08 AM
6.O Approval of the Family Resource and Youth Services Center School District Assurance Certification FY 15-16
Rationale:
To approve the Family Resources and Youth Service Center School District Assurance Certificates for FY 15-16 as presented.
Attachments:
FRYSC Assurance Certification FY15-16 1/17/14 11:32 AM
6.P Approval of the Petroleum Re-bid
Rationale:
To approve the Petroleum Re-bid and award the bid to Southern Petroleum with a full retail of gasoline at $3.042 and diesel at $3.2970 as presented.
Attachments:
Petroleum Re-Bid 1/17/14 12:47 PM
6.Q Approval of the CCMS Fundraiser
Rationale:
To approve the CCMS Fundraiser for the activity account Renaissance, selling roses, carnations, and bouquets as presented.
Attachments:
CCMS Fundraiser Approval 1/17/14 1:51 PM

7 Communications To and From the Board
8 Champion For Kids

9 Reports from Principals and Directors

Rationale:

Gerda Wise (Winn)
Doug Oak (Cartmell)
Dana Oak (CCMS)
Tom Stephens (CCHS)
Ed Nelson (ALC)
Bill Hogan (Asst. Supt./CAO)
Pam Williams (Elem. Instr. Supv.)
Kathy Bieger (Special Education)
Larry Curell (DPP/COO)
Nadena MaHoney (Transportation)
Dwayne Smith (Maintenance)
Lisa Gault (Food Service)
Carl Roberts (Grant Writer/PR)
Cindy Johann (Technology)

Attachments:

ALC Board Report	1/17/14 1:11 PM
Assistant Superintendent Board Report	1/17/14 1:11 PM
Cartmell Board Report	1/17/14 1:11 PM
Cartmell Reconciliation	1/17/14 1:12 PM
CCCDC Board Report	1/17/14 1:12 PM
CCHS Board Report	1/17/14 1:13 PM
CCHS Reconciliation	1/17/14 1:13 PM
CCMS Board Report	1/17/14 1:13 PM
CCMS Reconciliation	1/17/14 1:13 PM
DPP Board Report 1	1/17/14 1:14 PM
DPP Board Report 2	1/17/14 1:14 PM
DPP Report Energy	1/17/14 1:14 PM
Elementary Instructional Supervisor Board Report	1/17/14 1:15 PM
K Winn Board Report	1/17/14 1:16 PM
K Winn Reconciliation	1/17/14 1:17 PM
Maintenance Board Report	1/17/14 1:17 PM
Nutrition Board Report	1/17/14 1:17 PM
PR Grant Board Report	1/17/14 1:17 PM
Technology Report	1/17/14 1:18 PM
Transportation Report 1	1/17/14 1:18 PM
Transportation Report 2	1/17/14 1:18 PM
Transportation Report Educational Field Trips	1/17/14 1:18 PM
Transportation Report Trips Assigned 2013-2014	1/17/14 1:19 PM

10 Old Business
- 10.A Discussion on College/Career Update
11 New Business
- 11.A Approval of Travel Reimbursement for Megan Morris
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve the travel reimbursement for Megan Morris for travel on October 1,2013 and December 31, 2013 in the amount of $46.92 as presented.
  Attachments:
  Travel Reimbursement-M. Morris 1/17/14 1:23 PM
- 11.B Discuss and Approval of the 2014-2015 School Calendar
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve the 2014-2015 school calendar as presented.
  Attachments:
  2014-2015 School Calendar 1/17/14 12:48 PM
  SWAP Note-2014-2015 School Calendar 1/17/14 12:49 PM
- 11.C Discussion and Approval of the Amended 2013-2014 School Calendar
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve the Amended 2013-2014 School Calendar to make March 3, 2014 a Make-Up Snow day instead of a Required Professional Development day as presented.
  Attachments:
  Amended 2013-2014 Calendar 1/17/14 12:50 PM
  SWAP Note-Amend the 2013-2014 1/17/14 12:50 PM
- 11.D Discussion and Approval of the Draft Budget FY2015
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To discuss and approve the Draft Budget submitted for FY2015 as presented.
  Attachments:
  Draft Budget FY2015 1/17/14 1:08 PM
  SWAP Note-Approval of the Draft Budget FY15 1/17/14 1:25 PM
12 Student Achievement
13 Board Member Planning Calendar
Rationale:
January
1. -Draft budget plan for next school year submitted by superintendent
-Outline Major Priorities
-Establish Budget Parameters
2. Hold coordinated school health public forum for annual report of nutrition plan
3. Receive status report on the data collection portion of the needs assessment process from the board's representative to the district improvement planning committee and appropriate staff Approve revisions to District Improvement Plan (DIP)
4. Set working meeting to discuss Valedictorian/Salutatorian and Tobacco Free Campus
FEBRUARY
1. Review second nine-weeks snapshot
2. Review school activity fund reports
3. Review High School Programs
4. Review superintendent recommendations for preliminary allocation to school councils (typically due to councils by March 1)
14 Adjournment
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve adjourning the January 23, 2014 board meeting at ________ p.m.

Treasurers Report 1	1/17/14 10:09 AM
Treasurers Report 2	1/17/14 10:09 AM
Treasurers Report 3	1/17/14 10:10 AM
Treasurers Report 4	1/17/14 10:10 AM

OVEC Facilitator MOA	1/17/14 9:45 AM
SWAP Note-MOA with OVEC	1/17/14 12:55 PM

Cartmell Dance Approval	1/17/14 8:46 AM
Fees for Cartmell Dance	1/17/14 8:56 AM

K Winn Donation 1	1/17/14 8:53 AM
K Winn Donation 2	1/17/14 8:53 AM

2014-2015 School Calendar	1/17/14 12:48 PM
SWAP Note-2014-2015 School Calendar	1/17/14 12:49 PM

Amended 2013-2014 Calendar	1/17/14 12:50 PM
SWAP Note-Amend the 2013-2014	1/17/14 12:50 PM

Draft Budget FY2015	1/17/14 1:08 PM
SWAP Note-Approval of the Draft Budget FY15	1/17/14 1:25 PM

SFCC Offer	1/17/14 8:48 AM
SWAP Note-SFCC	1/17/14 9:55 AM

Carroll CountyJanuary 23, 2014 5:00 PMRegular Board MeetingCarroll County High School Media Center

Carroll County
January 23, 2014 5:00 PM
Regular Board Meeting

Carroll County High School Media Center