March 27, 2014 5:00 PM Offline Agenda with Attachments

1 Call to Order / Roll Call
Rationale:
Dr. Lisa James, Superintendent; Bill Hogan, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary were also present.
2 Superintendent's Report
Rationale:
3 Approval of Agenda
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve agenda items 1 - 16 as presented.
4 Treasurer's Report
Attachments:
Treasurers Report 1 3/21/14 10:58 AM
Treasurers Report 2 3/21/14 10:59 AM
Treasurers Report 3 3/21/14 10:59 AM
Treasurers Report 4 3/21/14 10:59 AM
5 Public Recognition

6 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ Vote
Recommendations:: To approve consent agenda items 6A-6X as presented.

6.A Approval of Minutes
Rationale:
To approve the February 27, 2014 Board Minutes; March 4, 2014 Special Board Meeting; and March 11, 2014 Working Meeting Minutes as presented.
Attachments:
February 27, 2014 Board Minutes 3/20/14 4:27 PM
March 11, 2014 Working Board Meeting Minutes 3/20/14 4:28 PM
March 4, 2014 Special Board Meeting Minutes 3/20/14 4:27 PM
6.B Approval of Facilities Use

6.C Approval of Bills and Salaries Payable

Rationale:

To approve the Bills and Salaries payable as presented.

Attachments:

Bills Payable 21st Century	3/21/14 11:00 AM
Bills Payable Cartmell 1	3/21/14 11:01 AM
Bills Payable Cartmell 2	3/21/14 11:01 AM
Bills Payable CCCDC	3/21/14 11:01 AM
Bills Payable CCHS	3/21/14 11:01 AM
Bills Payable CCMS	3/21/14 11:02 AM
Bills Payable Central Office 1	3/21/14 11:02 AM
Bills Payable Central Office 2	3/21/14 11:02 AM
Bills Payable Central Office 3	3/21/14 11:02 AM
Bills Payable Central Office 4	3/21/14 11:03 AM
Bills Payable Central Office 5	3/21/14 3:31 PM
Bills Payable Family Ties	3/21/14 11:03 AM
Bills Payable Food Service 1	3/21/14 11:03 AM
Bills Payable Food Service 2	3/21/14 11:04 AM
Bills Payable K Winn	3/21/14 11:04 AM
Bills Payable YSC	3/21/14 11:04 AM

6.D Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification

New Employees to the District
Monica Galves Cases; Carrollton, KY; District ELL Asst.; 03/28/2014

No Longer Employees of the District
Jan Eldridge; 2nd Gr. Teacher; K Winn; 06/30/14 (Retiring)
Felicia Clause; Art Teacher; Cartmell; 06/30/14
Melissa Stephens; 7th Grade Math; CCMS; 06/30/14
Kevin Downs; Custodian; CCHS; 02/24/2014
Sandra Thompson; Custodian; CCMS; 06/30/2014 (Retiring)

Transfers Within the District
None at this time

Leave of Absence
Louauna Dryden; LOA: 02/26/2014-until unknown (docked days)
Cindy Popp; LOA: 01/27/2014-until further notice (docked days)
Susan Plander; LOA: 02/04/2014-will not return this school year
Frances Knox; LOA: 11/25/2013-12/12/2013 (sick days); 12/13/2013-12/16/2013 (personal day); 12/23/2013-04/28/2014 FMLA Medical

Employees No Longer Auxiliary
None at this time
6.E Approval of the Budget Amendment
Rationale:
To approve the budget amendment which has a net effect of $0, increasing Revenue-in-Lieu of taxes and decreasing property tax to account for the different method in which Carroll County School District receives tax revenue from North American Stainless as presented.
Attachments:
Budget Transfer Worksheet CCS 3/20/14 11:09 AM
6.F Approval of the KySTE Grant Award
Rationale:
To approve the Grant Award of $14,180.31 from Kentucky Society for Technology in Education's KySTE Outreach Grant for the two rivers web builders program as presented.
Attachments:
KYSTE Outreach Grant App 3/20/14 1:34 PM
6.G Approval to Submit the SPECA Grant
Rationale:
To approve submitting an application for the Secondary Education, Two-Year Postsecondary Education and Agriculture in the K-12 Classroom Challenge Grants Program (SPECA) as presented.
Attachments:
ACRE Project Grant Abstract 3/20/14 2:00 PM
SPECA Program Grant 3/20/14 1:59 PM
6.H Approval of the Showtime Photobooth contract
Rationale:
To approve the Showtime Photobooth service contract for the Carroll County High School Prom as presented.
Attachments:
CCHS Prom PhotoBooth Agreement 3/20/14 9:02 AM
6.I Approval of the General Butler Agreement with Carroll County High School Prom Committee
Rationale:
To approve the agreement between Carroll County High School Prom Committee and General Butler for Saturday April 19, 2014 at a cost of $1,200.00 for rent as presented.
Attachments:
CCHS Prom agreement Gen Butler 3/20/14 10:59 AM
6.J Approval of the agreement between Carroll County Middle School and School Digital Library
Rationale:
To approve the agreement between Carroll County Middle School and School Digital Library to provide digital content, software applications, technology services and hosted websites for one year at a cost of $1,000.00 as presented.
Attachments:
CCMS Overdrive Agreement 3/20/14 1:30 PM
CCMS Overdrive Agreement Form 3/20/14 1:30 PM
6.K Approval of Staff Hour Changes for Early Headstart Employees for 2014-2015
Rationale:
To approve the requested changes in staff hours for Early Headstart Employees for 2014-2015 as presented.
Attachments:
CCCDC Employee hour change 3/20/14 3:00 PM
SWAP Note-CCCDC Employee Hour Change 3/20/14 3:00 PM
6.L Approval to increase the lunch price for Carroll County Middle and High School
Rationale:
To approve increasing the lunch prices at the Carroll County Middle School and the Carroll County High School by five cents. The price increase would change the price from $2.20 to $2.25 for the 2014-2015 school year as presented.
6.M Approval of the Headstart/Early Headstart USDA Report
Rationale:
To approve the USDA Report showing breakfast/lunch counts for reimbursements which are served to the Headstart/Early Headstart for the month of February 2014 as presented.
Attachments:
CCCDC SNP Feb Report 3/20/14 2:42 PM
6.N Approval of the Kathryn Winn STLP 5K Registration Form
Rationale:
To approve the Kathryn Winn Primary STLP 5K Registration form as presented.
Attachments:
K. Winn STLP 5K Sign Up 3/20/14 10:57 AM
6.O Approval of Donations for Physical Activity Incentives
Rationale:
To approve the items that have been donated to Carroll County School District for the Health Physical Activities Incentives that Carrie Smith RN is beginning as presented.
Attachments:
Health Incentive Donations 3/20/14 10:51 AM
6.P Approval of the Donation for CCJP Youth Basketball
Rationale:
Approval of the $300.00 donation from Facilities Performance Group to the CCJP Youth Basketball as presented.
Attachments:
Cartmell Donation CCJP 3/20/14 11:13 AM
6.Q Approval of the donation for the 4th Grade Boys Tournament
Rationale:
To approve the donation of $100.00 from Earl Floyd Ford to the 4th grade boys tournament as presented.
Attachments:
Cartmell Donation Boys Tournament 3/20/14 2:08 PM
6.R Approval of the CCMS Donation
Rationale:
To approve the donation made to Carroll County Middle School for the Band General Fund in the amount of $50.00 from Kathy Richards to be used for band supplies as presented.
Attachments:
Cartmell Donation Boys Tournament 3/20/14 2:10 PM
6.S Approval of Softball Scoreboard Donations for CCHS
Rationale:
To approve the donations for the high school softball scoreboard from: Angela Franklin Insurance LLC for $2,000.00, Kentucky Utilities for $500.00, and Hawkins Family for $1,500.00 as presented.
6.T Approval of the Overnight Student Trip for FBLA
Rationale:
To approve the Overnight Student Trip for FBLA, April 14-16, 2014. It is for the State FBLA Leadership Conference located at the Galt House with 31 students, 2 sponsors, and 1 additional chaperone as presented.
Attachments:
Overnight Trip FBLA 3/20/14 1:11 PM
6.U Approval of the Overnight Student Trip for FFA
Rationale:
To approve the Student Overnight Trip for the FFA to attend the Envirothon Competition in Richmond Kentucky April 25-26 with 12 students and 2 faculty sponsors as presented.
Attachments:
Overnight Trip FFA 3/20/14 2:03 PM
6.V Approval of donations for the CCHS Baseball Scoreboard
Rationale:
To approve the Kentucky Utilities donation of $4,435.39 for the CCHS Baseball Scoreboard as presented.
6.W Approval of additional days for Allison Hughes
Rationale:
To approve up to and including 40 additional days for Allison Hughes to work at Cartmell in small groups, providing additional academic support for specific classrooms as presented. This will be at a cost of approximately $4,000.00 paid from district funds. This will free up our employees that are involved and have been selected to become certified Lindamood Bell coaches for other certified staff.
6.X Approval of the Europe Trip Bid
Rationale:
To approve the Europe Trip Bid and award the bid to Prometour as presented.
Attachments:
Europe Bid-Sponsor for Prometour 3/21/14 3:20 PM
Europe Trip Bid 3/21/14 3:20 PM
Europe Trp Bid PromeTour 3/21/14 3:20 PM

7 Communications To and From the Board
8 Champion For Kids

9 Reports from Principals and Directors

Rationale:

Gerda Wise (Winn)
Doug Oak (Cartmell)
Dana Oak (CCMS)
Tom Stephens (CCHS)
Ed Nelson (ALC)
Bill Hogan (Asst. Supt./CAO)
Pam Williams (Elem. Instr. Supv.)
Kathy Bieger (Special Education)
Larry Curell (DPP/COO)
Nadena MaHoney (Transportation)
Dwayne Smith (Maintenance)
Lisa Gault (Food Service)
Carl Roberts (Grant Writer/PR)
Cindy Johann (Technology)

Attachments:

Alternative Board Report	3/21/14 2:58 PM
Assistant Superintendent Board Report	3/21/14 2:59 PM
Cartmell Board Report	3/21/14 3:05 PM
Cartmell Reconciliation	3/21/14 2:59 PM
CCCDC Board Report	3/21/14 2:59 PM
CCHS Board Report	3/21/14 2:59 PM
CCHS Reconciliation	3/21/14 3:00 PM
CCMS Board Report	3/21/14 3:00 PM
CCMS Reconciliation	3/21/14 3:00 PM
DPP Report 1	3/21/14 3:00 PM
DPP Report 2	3/21/14 3:01 PM
Elementary Instructional Supervisor Report	3/21/14 3:01 PM
K Winn Board Report	3/21/14 3:01 PM
K Winn Reconciliation	3/21/14 3:01 PM
Maintenance Board Report	3/21/14 3:02 PM
Nutrition Board Report	3/21/14 3:02 PM
PR-Grant Roberts	3/21/14 3:02 PM
SpEd Board Report	3/21/14 3:02 PM
Technology Board Report	3/21/14 3:03 PM
Transportation Report 1	3/21/14 3:03 PM
Transportation Report 2	3/21/14 3:04 PM
Transportation Report Assigned Trips	3/21/14 3:04 PM
Transportation Report Educational Field Trips	3/21/14 3:05 PM

10 Old Business
11 New Business
- 11.A Approval of the First Reading of Policy 03.124 and 03.224
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve the first reading of Policies 03.124 and 03.224 which is the Insurance policies for certified and classified with changes marked relating to the Affordable Care Act as presented.
  Attachments:
  ACA Policy 03.124 Certified 3/20/14 3:35 PM
  ACA Policy 03.224 Classified 3/20/14 3:35 PM
- 11.B Discussion on the Carroll County Public Schools District Improvement Plan 2013-14
  Attachments:
  CDIP 2013-14 3/21/14 10:23 AM
- 11.C Approval of Dr. James vacation days
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve Dr. James vacation days for March 31, 2014 - April 4, 2014 as presented.
- 11.D Approval for Reimbursement of Superintendent Dr. James' travel
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve the reimbursement for Dr. James' travel expenses. The travel expenses are for: OVEC Board of Directors Meeting, 21st Century Classroom Environmental Settings for CCMS and KySTE Awards, OVEC YCC Grant/PGES Meeting, and OVEC Dale Winkler Career Academy Meeting for a total of $143.03 as presented.
  Attachments:
  Dr. James Travel Reimbursement 3/21/14 2:45 PM
12 Student Achievement
Rationale:
CCMS Showcase
13 Board Member Planning Calendar
Rationale:
April
1. School council budgets presented to the board for review
2. Review of Individuals with Disabilities Education Act, Part B, Basic and Early Childhood program
3. Review of Pre-school program for students with disabilities
4. Initial round of annual/scheduled school council progress reports
5. Approve certified evaluation plan
6. Review third nine-weeks snapshot
**April 24, 2014 Cartmell Elementary Showcase

May
1. District professional development report
2. Review ESS Program
3. Community Discussion with students, board, legislators
4. Review and Revise student code of conduct
5. Approve DIP
6. Approve tentative working budget for next year (must be submitted by KDE by May 30)
7. Receive final round of annual/scheduled school council progress reports
8. Approve activity fund budgets

*Showcase of Kathryn Winn Primary on May 22, 2014
14 Executive Session
- 14.A Approval to enter Executive Session
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  
  Recommendations:
  In accordance with KRS 61.810(1)(c)and (f), I need a motion to go into executive session for discussions of proposed litigation against the Carroll County School District and/or one or more of its employees and to have preliminary discussions for the Superintendent's annual evaluation and discussions or hearings which might lead to discipline or dismissal of a Carroll County student.
- 14.B Approval to Exit Executive Session and Resume meeting
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve exiting executive session and resuming regular meeting at ___________.
15 Approval of the Superintendent's Evaluation
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve the Superintendent's evaluation as discussed and presented.
16 Adjournment
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve adjourning the March 27, 2014 board meeting at ________ p.m.

Treasurers Report 1	3/21/14 10:58 AM
Treasurers Report 2	3/21/14 10:59 AM
Treasurers Report 3	3/21/14 10:59 AM
Treasurers Report 4	3/21/14 10:59 AM

February 27, 2014 Board Minutes	3/20/14 4:27 PM
March 11, 2014 Working Board Meeting Minutes	3/20/14 4:28 PM
March 4, 2014 Special Board Meeting Minutes	3/20/14 4:27 PM

ACRE Project Grant Abstract	3/20/14 2:00 PM
SPECA Program Grant	3/20/14 1:59 PM

CCMS Overdrive Agreement	3/20/14 1:30 PM
CCMS Overdrive Agreement Form	3/20/14 1:30 PM

CCCDC Employee hour change	3/20/14 3:00 PM
SWAP Note-CCCDC Employee Hour Change	3/20/14 3:00 PM

Europe Bid-Sponsor for Prometour	3/21/14 3:20 PM
Europe Trip Bid	3/21/14 3:20 PM
Europe Trp Bid PromeTour	3/21/14 3:20 PM

ACA Policy 03.124 Certified	3/20/14 3:35 PM
ACA Policy 03.224 Classified	3/20/14 3:35 PM

Carroll CountyMarch 27, 2014 5:00 PMRegular Board MeetingCarroll County Middle School Media Center

Carroll County
March 27, 2014 5:00 PM
Regular Board Meeting

Carroll County Middle School Media Center