January 09, 2014 5:00 PM Offline Agenda with Attachments

1 Call to Order / Roll Call
Rationale:
Dr. Lisa James, Superintendent; Bill Hogan, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary were also present.
2 Superintendent's Report
Rationale:
3 Approval of Agenda
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve agenda items 1-11 as presented.
4 Approval of Consent Agenda Items
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve consent agenda items 4A-4D as presented.
- 4.A Approval of Minutes
  Rationale:
  To approve the December 19, 2013 Board Minutes as presented.
- 4.B Approval of the PEBC Coach for Middle and High School
  Rationale:
  To approve Candy Thomas as the PEBC Coach for Middle and High school for 2013-2014 school year. She agrees to provide 7 days coaching at the middle and high school, will provide support in planning for the summer PEBC professional development, and will also provide 2 hours of after school work. Ms. Thomas will receive $500 per day compensation for full day coaching and support, $100 for each after school coaching session. The compensation will not exceed $4,700 as presented.
  Attachments:
  PEBC Contract 1/3/14 1:05 PM
  SWAP Note-PEBC Coach 1/3/14 1:06 PM
- 4.C Approval to submit the Read to Achieve Grant
  Rationale:
  To approve Carl Roberts submitting the Read to Achieve Grant with a deadline of February 3, 2014. The Read to Achieve grant is for grades K-3 as presented.
  Attachments:
  Final Read to Achieve Grant 1/3/14 1:11 PM
- 4.D Approval to submit the KySTE Outreach Grant Application
  Rationale:
  To approve the submission of the KySTE Outreach Grant Application that will be applied to the High School Multimedia class as presented.
  Attachments:
  KySTE Grant 1/3/14 1:22 PM
5 New Business
- 5.A Discussion and Approval for the Second Reading of the Revised Hiring Policies 03.11 and 03.21
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve the second reading of the revised hiring policies 03.11 (Certified) and 03.21 (Classified) to specifically address the changes in hiring within that Carroll County Child Development Center for Early Headstart and Headstart as presented.
  Attachments:
  Hiring Policy 03.11 Revised 1/3/14 2:16 PM
  Hiring Policy 03.21 Revised 1/3/14 2:16 PM
  SWAP Note-Second Reading of Hiring Policies 1/3/14 2:21 PM
- 5.B Discussion and Action for Board of Education Meeting Dates 2014 and the time of meetings
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve the 2014 Board of Education Meeting Dates, time beginning at 5:00 p.m. EST. and location of the Carroll County Board of Education as presented.
  Attachments:
  Board Meeting Dates for 2014 1/3/14 2:34 PM
6 Board Member Planning Calendar
Rationale:
January
1. -Draft budget plan for next school year submitted by superintendent
-Outline Major Priorities
-Establish Budget Parameters
2. Hold coordinated school health public forum for annual report of nutrition plan
3. Receive status report on the data collection portion of the needs assessment process from the board's representative to the district improvement planning committee and appropriate staff Approve revisions to District Improvement Plan (DIP)

FEBRUARY
1. Review second nine-weeks snapshot
2. Review school activity fund reports
3. Review High School Programs
4. Review superintendent recommendations for preliminary allocation to school councils (typically due to councils by March 1)
7 Election of Officers
- 7.A Election of Board Chairperson
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve _______________ as Board Chairperson 2014.
- 7.B Election of Board Vice Chairperson
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve ____________________ as Board Vice Chairperson 2014.
8 Appointment of Treasurer, Secretary, and Board Attorney for 2014
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To appoint Jon Conrad as Treasurer, Tracie Crawford as Secretary, and Jim Crawford as Board Attorney for 2014.
9 Setting Compensation for the Board Secretary and the Board Attorney
- 9.A Setting Board Secretary Compensation 2014
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To set the compensation for board secretary at $3,772.00 for 2014.
- 9.B Setting Board Attorney Compensation 2014
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To set compensation for board attorney at the same rate of $100.00 per hour of all legal matters for 2014.
10 Carroll County School District Finance Corporation Annual Meeting
- 10.A Recess Board Meeting to Conduct Carroll County School District Finance Corporation Annual Meeting
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To recess the board meeting in order to conduct a meeting of the Carroll County School District Finance Corporation at ______ p.m.
- 10.B Elect President of Carroll County School District Finance Corporation
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To elect _________ as President of Carroll County School District Finance Corporation 2014.
- 10.C Elect a Vice President of Carroll County School District Finance Corporation
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To elect _______________ as Vice President of the Carroll County School District Finance Corporation 2014.
- 10.D Elect Secretary of Carroll County School District Finance Corporation
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To elect Tracie Crawford as secretary of the Carroll County School District Finance Corporation 2014.
- 10.E Elect a Treasurer of the Carroll County School District Finance Corporation
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To elect Jon Conrad as Treasurer of the Carroll County School District Finance Corporation 2014.
- 10.F Adjournment of the Carroll County School District Finance Corporation Annual Meeting
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To adjourn the meeting of the Carroll County School District Finance Corporation Annual Meeting and resume the Regular Board Meeting at ______ p.m.
11 Adjournment
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve adjourning the January 9, 2014 board meeting at ________ p.m.

PEBC Contract	1/3/14 1:05 PM
SWAP Note-PEBC Coach	1/3/14 1:06 PM

Hiring Policy 03.11 Revised	1/3/14 2:16 PM
Hiring Policy 03.21 Revised	1/3/14 2:16 PM
SWAP Note-Second Reading of Hiring Policies	1/3/14 2:21 PM

Carroll CountyJanuary 09, 2014 5:00 PMRegular Board MeetingCarroll County High School Media Center

Carroll County
January 09, 2014 5:00 PM
Regular Board Meeting

Carroll County High School Media Center