August 20, 2015 5:00 PM Offline Agenda with Attachments

1 Call to Order / Roll Call
Rationale:
Bill Hogan, Superintendent; Doug Oak, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary were also present.
2 Superintendent's Report
Rationale:

Attachments:
August Superintendents Report 8/20/15 3:23 PM
3 Approval of Agenda
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve agenda items 1 - 15 as presented.
4 Treasurer's Report
Attachments:
Treasurers Report 1 8/14/15 2:14 PM
Treasurers Report 2 8/14/15 2:14 PM
Treasurers Report 3 8/14/15 2:14 PM
Treasurers Report 4 8/14/15 2:14 PM
5 Public Recognition

6 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ Vote
Recommendations:: To approve consent agenda items 6A-6Y as presented.

6.A Approval of Minutes
Rationale:
To approve the July 2, 2015 Special Board Meeting Minutes, July 23, Board Meeting Minutes, and July 30, 2015 Special Board Meeting Minutes as presented.
Attachments:
July 2, 2015 Special Board Meeting 8/14/15 9:01 AM
July 23, 2015 Board Minutes 8/14/15 9:01 AM
July 30, 2015 Special Board Meeting 8/14/15 9:01 AM
6.B Approval of Facilities Use

6.C Approval of Bills and Salaries Payable

Rationale:

To approve the Bills and Salaries payable as presented.

Attachments:

Bill Payable 21st Century	8/14/15 9:04 AM
Bill Payable Cartmell	8/14/15 9:04 AM
Bill Payable CCCDC	8/14/15 9:04 AM
Bill Payable CCHS	8/14/15 2:04 PM
Bill Payable CCMS	8/14/15 9:04 AM
Bill Payable Central Office 1	8/14/15 9:04 AM
Bill Payable Central Office 2	8/14/15 9:04 AM
Bill Payable Central Office 3	8/14/15 9:04 AM
Bill Payable Central Office 4	8/14/15 9:05 AM
Bill Payable Central Office 5	8/14/15 9:05 AM
Bill Payable Family Ties	8/14/15 9:05 AM
Bill Payable Food Nutrition	8/14/15 9:05 AM
Bill Payable K Winn	8/14/15 9:05 AM
Bill Payable Neediest Kids	8/14/15 9:05 AM
Bill Payable YSC 1	8/14/15 9:05 AM
Bill Payable YSC 2	8/14/15 9:05 AM

6.D Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a). Information presented for notification

Please see attachment.
Attachments:
District Notification August 8/14/15 2:31 PM
6.E Approval of the Agreement between Carroll County Schools and Carroll County Memorial Hospital PT
Rationale:
To approve the agreement between Carroll County Schools and Carroll County Memorial Hospital Physical Therapy to provide services needed for Carroll County School Students eligible under the medicaid act and the individuals with disabilities education act (IDEA) at a rate of $75.00 per hour for up to eight and one half hours (8 1/2) per month as presented.
Attachments:
Agreement CCS and PT CCMH 1 8/14/15 9:16 AM
Agreement CCS and PT CCMH 2 8/14/15 9:16 AM
6.F Approval of the agreement between Carroll County Schools and North Key
Rationale:
To approve the agreement between Carroll County Schools and North Key to deliver clinical mental health services by their staff at a rate of $124.00 for the 2015-2016 school year as presented.
Attachments:
Carroll Co MOA North Key 2015-2016 8/14/15 9:20 AM
Carroll Co MOA North Key Service Form 2015-2016 8/14/15 9:20 AM
6.G Approval of the Carroll County Athletic Fees
Rationale:
To approve the Carroll County Schools Athletic Fees for 2015-2016 as presented.
Attachments:
Carroll County Public School Athletic Fees 8/14/15 9:39 AM
6.H Approval of the Cartmell Fundraisers
Rationale:
To approve the Cartmell Fundraisers for Lifetouch Pictures, Computers for Education, Candy & Nut, Monthly Events, Santa's Shop, Spirit & Pride Shirts, Bookstore, Funding Factory, Birthday Book Club, Bubble Gum Day, Yearbook Shout Outs, Book Fair, and Great American Fundraising Cash Bags as presented.
Attachments:
Cartmell Fundraising Approvals 8/14/15 2:02 PM
6.I Approval of the Carroll County Child Development Center Annual Report of 2014-2015
Rationale:
To approve the Carroll County Child Development Center Annual Report for 2014-2015 as presented.
Attachments:
CCCDC Annual Report 14-15 8/14/15 10:03 AM
SWAP Note-CCCDC Annual Report 8/14/15 10:03 AM
6.J Approval of the Carroll County Child Development Center Health & Safety Screener 2015-2016
Rationale:
To approve the Carroll County Child Development Center Health & Safety Screener 2015-2016 as presented.
Attachments:
CCCDC Health & Safety Screener 15-16 8/14/15 10:06 AM
SWAP Note-CCCDC Health and Safety Screener 8/14/15 10:06 AM
6.K Approval of the Food Nutrition Meal and A la Carte Prices
Rationale:
To approve the meal prices for adults and the a la carte prices for 2015-2016 as presented.
Attachments:
Food Nutrition Meal Prices 2015-16 8/14/15 10:25 AM
6.L Approval to Accept Kentucky Department of Education Grant
Rationale:
To approve accepting a grant from the Kentucky Department of Education for $21,174.06 that will be used to purchase a new serving line for Carroll County Middle School as presented.
Attachments:
Grant-CCMS Equipment Assistance 8/14/15 10:28 AM
6.M Approval to Submit the Math Science Partnership Grant
Rationale:
To approve submitting the final application for the Kentucky Department of Education Math Science Partnership grant, the district is a finalist and in the non-competitive phase. The grant is for $200,000.00 per year for two years as presented.
Attachments:
Grant-Math Science Partnership 8/14/15 10:32 AM
6.N Approval of the Hands on Therapy addendum for 2015-2016
Rationale:
To approve the addendum for Hands on Therapy for 2015-2016 to contract with an Occupational Therapy Assistant instead of a Licensed Occupational Therapist which will change the rate from $95.00 to $90.00, we will still have a Licensed Occupational Therapist providing evaluations as presented.
Attachments:
Hands on Therapy Addendum 8/14/15 11:40 AM
SWAP Note-Hands on Therapy Addendum 8/14/15 3:33 PM
6.O Approval to surplus old televisions
Rationale:
To approve the surplus of 20 old televisions that were located in the Carroll County Middle School classrooms as presented.
6.P Approval of Health Services Assistant pay and hours
Rationale:
To approve payment for Linda Marsh, Health Services Assistant for services performed during summer school from July 8, 2015-July 30, 2015 for a total of 80 hours at $18.00 per hour as presented.
6.Q Approval of the Kathryn Winn Fundraisers for 2015-2016
Rationale:
To approve the Kathryn Winn Primary fundraisers for 2015-2016 for scholastic book fair and the fall 3K family fun run as presented.
Attachments:
K Winn Fundraiser Fall 3K 8/14/15 11:49 AM
K Winn Fundraiser Scholastic Book Fair 8/14/15 11:49 AM
6.R Approval of the Letter of Commitment for Kentucky Innovation Lab Network
Rationale:
To approve the letter of commitment for the 2015-2016 Kentucky Innovation Lab Network that is a partnership between local school districts and the Kentucky Department of Education to transform education systems and accelerate College and Career Ready Outcomes as presented.
Attachments:
KY ILN-Letter of Commitment 2015-16 8/14/15 11:52 AM
6.S Approval of Medicaid Certification 2015-2016
Rationale:
To approve the application for the 2015-2016 Medicaid Certification for state matching funds in the areas of nursing, speech/language, occupational therapy, physical therapy, Assistive technology devices, and transportation as presented.
Attachments:
Medicaid Application 8/14/15 11:55 AM
6.T Approval of the Memorandum of Agreement between CCS and JCTC
Rationale:
To approve the memorandum of agreement between Jefferson Community and Technical College and Carroll County Schools to participate in early college courses that will be at the high school and on the JCTC Campus as presented.
Attachments:
MOA JCTC CCS 8/14/15 11:56 AM
6.U Approval of the Addendum for the agreement between CCS and JCTC
Rationale:
To approve the addendum between Jefferson Community and Technical College and Carroll County Schools for Fall 2015-Spring 2016 to register completing the KCTCS dual credit application and the $50.00 administrative charge as presented.
Attachments:
MOA JCTC Carroll Addendum 8/14/15 11:59 AM
6.V Approval of the One Call Agreement for 2015-2016
Rationale:
To approve the One Call Agreement for 2015-2016 at a cost of $1.35 per student for an annual service fee of $2,536.01 as presented.
Attachments:
One Call Agreement 8/14/15 12:02 PM
6.W Approval to accept a grant through Donors Choose and Khan Academy
Rationale:
To approve accepting a grant through donors choose and khan academy in the amount of $500.00 that Brittany DeJarnett applied for at the end of last school year as presented.
6.X Approval of the donations to Carroll County High School
Rationale:
To approve the donations at the Carroll County High School from Kinman Chevrolet in the amount of $500.00 to the football program, Right Way Industrial in the amount of $500.00 to the football program, and Heritage Env Services in the amount of $250.00 as presented.
Attachments:
CCHS Donation 8/14/15 3:37 PM
6.Y Approval of the BG4 and BG5 for the Carroll County Child Development Center Modular
Rationale:
To approve the BG4 and BG5 to close out the Carroll County Child Development Center modular as presented.
Attachments:
BG4 CCCDC Modular 8/14/15 3:50 PM
BG5 CCCDC Modular 8/20/15 10:52 AM

7 Communications To and From the Board
8 Champion For Kids

9 Reports from Principals and Directors

Rationale:

Donna Monroe (Winn)
Jonica Ray (Cartmell)
Dana Oak (CCMS)
Tom Stephens (CCHS)
Amy Sutter (ALC)
Doug Oak (Asst. Supt./CAO)
Gerda Wise (Elem. Instr. Supv.)
Larry Curell (DPP/COO)
Kathy Bieger (Special Education)
Carl Roberts (Grant Writer/PR)
Cindy Johann (Technology)

Attachments:

ALC Board Report	8/14/15 2:13 PM
Assistant Superintendent Report	8/14/15 2:13 PM
Carroll County Energy Report Card July 2015	8/14/15 2:13 PM
Cartmell Board Report August	8/14/15 2:13 PM
Cartmell Reconciliation	8/14/15 2:13 PM
CCCDC Board Report	8/14/15 2:13 PM
CCHS Board Report	8/14/15 2:13 PM
CCHS Reconciliation	8/14/15 2:13 PM
CCMS Board Report August	8/14/15 2:13 PM
CCMS Reconciliation	8/14/15 2:13 PM
District Operations for Aug.	8/14/15 2:13 PM
Elementary Instructional Supervisor Report	8/14/15 2:13 PM
K Winn Board Report	8/14/15 2:13 PM
K Winn Reconciliation	8/14/15 2:13 PM
Roberts PR Grant Report	8/14/15 2:13 PM
SpEd Board Report	8/14/15 2:13 PM
Technology Report	8/14/15 2:13 PM
Transportation Report 1	8/14/15 2:13 PM
Transportation Report 2	8/14/15 2:13 PM
Transportation Report Assigned Trips 2015-2016	8/14/15 2:13 PM
Transportation Report Educational Field Trips	8/14/15 2:13 PM

10 Old Business
11 New Business
- 11.A Discussion with Marrillia Construction and Design and Board Attorney Letter of August 17, 2015
  Attachments:
  Letter-Crawford 8/20/15 3:04 PM
- 11.B Resolution in Accordance with Performance Bond
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  Upon motion by ____________________, seconded by _____________________, the Board voted unanimously to authorize James M. Crawford, Board Attorney, to notify Marrillia Construction and Design, and its surety, Travelers Insurance Company, that it is considering declaring a Contractor Default if substantial completion of the Carroll County Middle School project does not occur on September 2, 2015, and further in accordance with the terms of the performance bond to request an immediate conference between District representatives, Marrillia and Travelers to discuss Marrillia?s performance on the project.
  Attachments:
  Marrillia-Performance Bond 8/20/15 3:11 PM
- 11.C Approval of Change Order 23 for Carroll County Middle School Addition/Renovation
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve Change Order 23 for Carroll County Middle School Addition/Renovation, this is a no cost change order to adjust the substantial completion based on weather delays as presented.
  Attachments:
  Change Order 23 CCMS 8/14/15 10:13 AM
  Change Order 23 CCMS Supplemental 8/14/15 10:13 AM
- 11.D Approval of Change Order 26 for Carroll County Middle School Addition/Renovation
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve Change Order 26 that is a no cost change order to adjust the date of substantial completion as presented.
  Attachments:
  Change Order 26 CCMS 8/14/15 10:16 AM
  Change Order 26 CCMS Supplemental 8/14/15 10:16 AM
- 11.E Approval of Change Order 27 for Carroll County Middle School Addition/Renovation
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve Change Order 27 for the Carroll County Middle School Addition/Renovation at a cost of $4,800.00 for an additional temporary geothermal casing used during the drilling of the geothermal wells, 140 linear feet casing was needed however the construction documents called for a minimum of 120 linear feet in the base bid as presented.
  Attachments:
  Change Order 27 CCMS 8/14/15 10:19 AM
- 11.F Approval of Change Order 28 for Carroll County Middle School Addition/Renovation
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve Change Order 28 for the Carroll County Middle School Addition/Renovation for $2,023.00 based on proposal request #50 to raise the top of the area well on the east side of the old gym renovation to at least 8" above the finished floor line as presented.
  Attachments:
  Change Order 28 CCMS 8/14/15 10:23 AM
- 11.G Discussion and Approval on Setting Personal and Real Estate Property Tax Rate
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To discuss and approve the compensating rate for real estate and personal property tax at 56.6 cents per $100 of assessed value.
  Attachments:
  2015-2016 Real Estate and Personal Property Tax 8/14/15 2:17 PM
- 11.H Approve setting motor vehicle tax rate
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve setting the motor vehicle tax rate at 55.7 cents per $100 of assessed value for the calendar year of 2016 as presented.
  Attachments:
  2016 Motor Vehicle Tax Rate 8/14/15 2:17 PM
- 11.I Eligibility, Recruitment, Selection, Enrollment, Attendance (ERSEA) Training
  Rationale:
  Training on the new ERSEA (Eligibility, Recruitment, Selection, Enrollment, Attendance) Fiinal Ruling (Regulation 1305).
  
  This training is a new head start mandate that must be conducted prior to September 12, 2015.
- 11.J Approval of Superintendent Hogan's Mileage Reimbursement
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve the mileage reimbursement of Superintendent Hogan for NISL Training at OVEC for July 20, 21, 23, & 24 and a meeting at UofL on August 11 in the amount of $170.98 as presented.
  Attachments:
  Mileage Hogan 8/14/15 3:12 PM
12 Student Achievement
13 Board Member Planning Calendar
Rationale:
September
Adoption of a working budget (must be submitted to KDE by Sept. 30)
Approve Annual Financial Report
Review DIP needs assessment
Initiate the annual needs assessment process
Review and analysis of State Assessment Data
Review data on ACT and SAT scores
Review and discuss Title II Report
Review allocations to school councils and adjust if there are enrollment changes

*September 24, 2015 Board Meeting we are showcasing the Carroll County Child Development Center
14 Executive Session
- 14.A Approval to enter Executive Session
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  
  Recommendations:
  In accordance with KRS 61.810(1)(c), I need a motion to go into executive session for discussions of proposed or pending litigation on behalf of the Carroll County School District.
- 14.B Approval to Exit Executive Session and Resume meeting
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve exiting executive session and resuming regular meeting at ___________.
15 Adjournment
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve adjourning the August 20, 2015 board meeting at ________ p.m.

Treasurers Report 1	8/14/15 2:14 PM
Treasurers Report 2	8/14/15 2:14 PM
Treasurers Report 3	8/14/15 2:14 PM
Treasurers Report 4	8/14/15 2:14 PM

July 2, 2015 Special Board Meeting	8/14/15 9:01 AM
July 23, 2015 Board Minutes	8/14/15 9:01 AM
July 30, 2015 Special Board Meeting	8/14/15 9:01 AM

Agreement CCS and PT CCMH 1	8/14/15 9:16 AM
Agreement CCS and PT CCMH 2	8/14/15 9:16 AM

Carroll Co MOA North Key 2015-2016	8/14/15 9:20 AM
Carroll Co MOA North Key Service Form 2015-2016	8/14/15 9:20 AM

CCCDC Annual Report 14-15	8/14/15 10:03 AM
SWAP Note-CCCDC Annual Report	8/14/15 10:03 AM

CCCDC Health & Safety Screener 15-16	8/14/15 10:06 AM
SWAP Note-CCCDC Health and Safety Screener	8/14/15 10:06 AM

Hands on Therapy Addendum	8/14/15 11:40 AM
SWAP Note-Hands on Therapy Addendum	8/14/15 3:33 PM

K Winn Fundraiser Fall 3K	8/14/15 11:49 AM
K Winn Fundraiser Scholastic Book Fair	8/14/15 11:49 AM

BG4 CCCDC Modular	8/14/15 3:50 PM
BG5 CCCDC Modular	8/20/15 10:52 AM

Change Order 23 CCMS	8/14/15 10:13 AM
Change Order 23 CCMS Supplemental	8/14/15 10:13 AM

Change Order 26 CCMS	8/14/15 10:16 AM
Change Order 26 CCMS Supplemental	8/14/15 10:16 AM

Carroll CountyAugust 20, 2015 5:00 PMRegular Board MeetingCarroll County Technology Office

Carroll County
August 20, 2015 5:00 PM
Regular Board Meeting

Carroll County Technology Office