February 18, 2016 5:00 PM Offline Agenda with Attachments

1 Call to Order / Roll Call
Rationale:
Bill Hogan, Superintendent; Doug Oak, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary were also present.
2 Superintendent's Report
Rationale:

Attachments:
Superintendent Report 2/18/16 11:37 AM
3 Approval of Agenda
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve agenda items 1 - 14 as presented.
4 Treasurer's Report
Attachments:
Treasurers Report 1 2/12/16 11:49 AM
Treasurers Report 2 2/12/16 11:49 AM
Treasurers Report 3 2/12/16 11:49 AM
Treasurers Report 4 2/12/16 11:49 AM
5 Public Recognition

6 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ Vote
Recommendations:: To approve consent agenda items 6A-6R as presented.

6.A Approval of Minutes
Rationale:
To approve the January 7, 2016 and January 28, 2016 Board Minutes as presented.
Attachments:
January 28, 2016 Board Minutes 2/12/16 9:18 AM
January 7, 2016 Board Minutes 2/12/16 9:18 AM
6.B Approval of Facilities Use
- 6.B.1 Approval of Facility Use Request 1
  Rationale:
  To approve the Facility Use Request 1 for Ron Deitz to use the conditioning center for the 10U Panthers baseball team practice when available as presented.
  
  Attachments:
  Facility Use Request 1 2/12/16 9:21 AM
- 6.B.2 Approval of the Facility Use Request 2
  Rationale:
  To approve the Facility Use Request 2 for Representative Melanie and Brandon Stewart to use the Carroll County Middle School auditorium and sound and light system (if available) for the Carrollton Idol competition July 6-9, 2016, July 6 & 7th will be for rehearsal and July 8 & 9th, 2016 will be the talent competition as presented.
  Attachments:
  Facility Use Request 2 2/12/16 9:28 AM

6.C Approval of Bills and Salaries Payable

Rationale:

To approve the Bills and Salaries payable as presented.

Attachments:

Bills Payable 21st Century	2/12/16 9:47 AM
Bills Payable Cartmell	2/12/16 9:47 AM
Bills Payable CCCDC	2/12/16 9:47 AM
Bills Payable CCHS	2/12/16 9:47 AM
Bills Payable CCMS	2/12/16 9:47 AM
Bills Payable CO 1	2/12/16 9:47 AM
Bills Payable CO 2	2/12/16 9:47 AM
Bills Payable CO 3	2/12/16 9:47 AM
Bills Payable Family Ties	2/12/16 9:47 AM
Bills Payable Food Service	2/12/16 9:47 AM
Bills Payable K Winn	2/12/16 9:47 AM
Bills Payable YSC	2/12/16 9:47 AM

6.D Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification

New Employees to the District
Sandra Feasby: Bus Driver; 01/11/2016
Jonathan Faler: Bus Driver; 01/25/2016

No Longer Employees of the District
Cynthia Brito; Early Headstart Nurturer; 01/29/2016
Estefania Luque-Gonzalez; Headstart Instructional Assistant; 02/01/2016
Jessica Riley; Bus Driver; 02/01/2016
Monica Sexton; Custodian; 03/01/2016

Transfers Within the District
Sheena Griffith; Early Childhood Nurturer & Family Service Worker

Leave of Absence
Jessica Noble; 02/04/2016-02/19/2016

Employees No Longer Auxiliary
Ben Crutcher; Varsity Boys’ Soccer Coach
Derek Cole; CC Middle School Head Football Coach
6.E Approval of Dividing the CCMS Track Coach Stipend
Rationale:
To approve dividing the Track Coach stipend for Carroll County Middle School into two equal amounts between Ashley Bowling and Katie Shively as presented.
Attachments:
CCMS Stipend 2/12/16 10:58 AM
6.F Approval to accept the PLTW Grant
Rationale:
To approve accepting a $25,000 grant from PLTW to create a Computer Integrated Manufacturing class for CCHS’s PLTW program as presented.
Attachments:
Grant Agreement-CCHS CIM Implementation 2/12/16 11:01 AM
Grant Agreement-CCHS CIM Narrative 2/12/16 11:01 AM
6.G Approval of the agreement for CCHS Drama Club
Rationale:
To approve the agreement between the Carroll County High School Drama to purchase royalties and rental fee for scripts in the amount of $1,250.00 as presented.
Attachments:
Agreement Drama CCHS 2/12/16 11:06 AM
6.H Approval of the CCHS Donations
Rationale:
To approve the donations for the Carroll County High School for the baseball team in the amount of $220.00, the boys basketball team in the amount of $60.00, and the academic pep rally in the amount of $50.00 as presented.
Attachments:
CCHS Donations 2/12/16 11:13 AM
6.I Approval of the Agreement between iLead-CCS and Time Warner Cable
Rationale:
To approve the e-rate agreement between the iLead Academy-CCS and Time Warner Cable for Ethernet Services for twelve (12) months in the amount of $950.00 as presented.
Attachments:
Erate 2016 - Carroll County Schools - iLead Academy 2/12/16 11:17 AM
6.J Approval for Leave of Absence for an employee based on Policy 03.1235, 03.123
Rationale:
To approve the Leave of Absence requested by Scott Brawner for the 2016-2017 school year to participate as a teacher at Dow's Musical Foundation as presented.
Attachments:
Leave of Absence Letter 2/12/16 11:22 AM
LOA 03.123 2/12/16 11:22 AM
LOA 03.1235 2/12/16 11:22 AM
6.K Approval of the MOA between CCS and Thomas More College
Rationale:
To approve the MOA between Carroll County Schools and Thomas More College for programs and services available through the Master of Arts in Teaching Program (MAT) as presented.
Attachments:
MOA CCS and Thomas More College 2/12/16 11:25 AM
6.L Approval of the MOA between CCS YSC and Our Lady of the Lake University
Rationale:
To approve the MOA between Carroll County Schools Youth Service Center and Our Lady of the Lake University to allow students in the social work field education of students to partner with Youth Service Center to shadow as a student social worker as presented.
Attachments:
MOA for YSC Student Shadowing 2/12/16 11:30 AM
6.M Approval of the Student Overnight Trip CCMS Boys Basketball
Rationale:
To approve the overnight student trip for the CCMS Boys Basketball team on March 18-19, 2016 to visit the University of Kentucky on a college visit as presented.
Attachments:
Overnight Student Trip-CCMS 2/12/16 11:35 AM
6.N Approval of the Pitney Bowes agreement with Cartmell
Rationale:
To approve the Pitney Bowes agreement with Cartmell for leasing postal equipment as presented.
Attachments:
Pitney Bowes Cartmell 8038GC Form 2/12/16 11:40 AM
Pitney Bowes Cartmell Lease Agreement 2/12/16 11:40 AM
Pitney Bowes Lease Terms and Conditions 2/12/16 11:40 AM
6.O Approval of the agreement between CCS and Quiet Excellence
Rationale:
To approve the agreement between Carroll County School District and Quiet Excellence to assist the district in development of a strategic plan with additional support in the amount of $5,000.00 as presented.
Attachments:
Quiet Excellence Proposal for Carroll County 2/12/16 11:45 AM
6.P Approval of the Overnight Student Trip for CCHS FFA
Rationale:
To approve the Overnight Student Trip for the Carroll County High School FFA on April 20-21, 2016 to attend competitions as Western Kentucky Universities as presented.
Attachments:
Student Overnight Trip-CCHS 2/12/16 11:47 AM
6.Q Approval of the Bid for IP Data Network
Rationale:
To approve the IP Data Network bid for the Carroll County Child Development Center and award the bid to Pomeroy for Option 1 in the amount of $15,113.42 as presented.
Attachments:
Bid-CCCDC IP Data Network 2/12/16 2:31 PM
6.R Approval of the Carroll County Area Technology Center Bid for IP Surveillance
Rationale:
To approve the bid for an IP Surveillance system bid and award the bid to Alliant Integrators, Inc in the amount of $23,391.70 for the Carroll County Area Technology Center as presented.

Attachments:
Bid-IP Surveillance ATC 2/18/16 11:36 AM

7 Communications To and From the Board
8 Champion For Kids

9 Reports from Principals and Directors

Rationale:

Donna Monroe (Winn)
Jonica Ray (Cartmell)
Dana Oak (CCMS)
Tom Stephens (CCHS)
Amy Sutter (ALC)
Doug Oak (Asst. Supt./CAO)
Gerda Wise (Elem. Instr. Supv.)
Larry Curell (DPP/COO)
Kathy Bieger (Special Education)
Carl Roberts (Grant Writer/PR)
Cindy Johann (Technology)

Attachments:

ALC Board Report	2/12/16 11:55 AM
Assistant Superintendent Board Report	2/12/16 11:55 AM
Cartmell Board Report	2/12/16 11:55 AM
Cartmell Reconciliation	2/12/16 11:55 AM
CCCDC Board Report	2/12/16 11:55 AM
CCHS Reconciliation	2/12/16 11:55 AM
CCMS Board Report	2/12/16 11:55 AM
CCMS Reconciliation	2/12/16 11:55 AM
District Operations for February	2/12/16 11:55 AM
DPP Funding Report	2/12/16 11:55 AM
USDA Review Findings Letter 2015-16	2/12/16 11:55 AM
Elementary Instructional Supervisor Board Report	2/12/16 11:55 AM
K Winn Board Report	2/12/16 11:55 AM
K Winn Reconciliation	2/12/16 11:55 AM
PR Grant Board Report	2/12/16 11:55 AM
SpEd Board Report	2/12/16 11:55 AM
Technology Board Report	2/12/16 11:55 AM
Transportation Report 1	2/12/16 11:55 AM
Transportation Report 2	2/12/16 11:55 AM
Transportation Report Assigned Trips 2015-2016	2/12/16 11:55 AM
Transportation Report Educational Field Trips	2/12/16 11:55 AM
CCHS Board Report	2/18/16 2:00 PM

10 Old Business
11 New Business
- 11.A Approval of Superintendent Hogan's Mileage Reimbursement
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve the mileage reimbursement of Mr. Hogan for OVEC Board of Directors Meeting, Florence School Training, and Conference in the amount of $43.76 as presented.
  Attachments:
  Mileage Hogan 2/12/16 2:38 PM
- 11.B Approval of Assistant Superintendent Oak's Mileage Reimbursement
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve the mileage reimbursement of Mr. Oak for the Math/Science Partnership Meeting and the Conference Trip in the amount of $85.29 as presented.
  Attachments:
  Mileage Oak 2/12/16 2:41 PM
12 Student Achievement
13 Board Member Planning Calendar
Rationale:
FEBRUARY
1. Review second nine-weeks snapshot
2. Review school activity fund reports
3. Review High School Programs
4. Review superintendent recommendations for preliminary allocation to school councils (typically due to councils by March 1)
**Showcase Carroll County High School
5. KSBA Annual Conference February 26-28

MARCH
1. Carroll County Middle School Showcase - March 24th
2. Review staffing and budget allocations
3. Review Gifted and Talented Education (GT) Program
4. Schedule annual reports from school councils on progress being made toward district and state goals
5. Discussion of results of the National Assessment of Educational Progress (NAEP)
6. Review of the Carroll County School Improvement Plan 2015-2016
14 Adjournment
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve adjourning the February 18, 2016 board meeting at ________ p.m.

Treasurers Report 1	2/12/16 11:49 AM
Treasurers Report 2	2/12/16 11:49 AM
Treasurers Report 3	2/12/16 11:49 AM
Treasurers Report 4	2/12/16 11:49 AM

January 28, 2016 Board Minutes	2/12/16 9:18 AM
January 7, 2016 Board Minutes	2/12/16 9:18 AM

Grant Agreement-CCHS CIM Implementation	2/12/16 11:01 AM
Grant Agreement-CCHS CIM Narrative	2/12/16 11:01 AM

Leave of Absence Letter	2/12/16 11:22 AM
LOA 03.123	2/12/16 11:22 AM
LOA 03.1235	2/12/16 11:22 AM

Pitney Bowes Cartmell 8038GC Form	2/12/16 11:40 AM
Pitney Bowes Cartmell Lease Agreement	2/12/16 11:40 AM
Pitney Bowes Lease Terms and Conditions	2/12/16 11:40 AM

Carroll CountyFebruary 18, 2016 5:00 PMRegular Board MeetingCarroll County High School Media Center

Carroll County
February 18, 2016 5:00 PM
Regular Board Meeting

Carroll County High School Media Center