February 23, 2017 5:00 PM Offline Agenda with Attachments

1 Call to Order / Roll Call
Rationale:
Bill Hogan, Superintendent; Doug Oak, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary are present.
2 Superintendent's Report
Rationale:

Attachments:
Superintendent Report 2/23/17 2:41 PM
3 Approval of Agenda
Rationale:

______ Motion

______ Second

______ All In Favor-Vote
Recommendations:
I need a motion to approve agenda items 1 - 15 as presented.
4 Treasurer's Report
Attachments:
Treasurers Report 1 2/17/17 9:38 AM
Treasurers Report 2 2/17/17 9:38 AM
Treasurers Report 3 2/17/17 9:38 AM
Treasurers Report 4 2/17/17 9:38 AM
Treasurers Report 5 2/17/17 9:38 AM
5 Public Recognition

6 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ All In Favor-Vote
Recommendations:: I need a motion to approve consent agenda items 6A-6T as presented.

6.A Approval of Minutes
Rationale:
To approve the January 26, 2017 Board Minutes as presented.
Attachments:
January 26, 2017 Board Minutes 2/17/17 1:09 PM
6.B Approval of Facilities Use
- 6.B.1 Approval of the Facility Use Agreement 1
  Rationale:
  To approve the facility use agreement for Carroll County Panthers, Ron Deitz representative to use the conditioning center for baseball practice on Sunday in the months of February and March at 1:00p or 2:00p as available on that day as presented.
  Attachments:
  Facility Use Agreement 1 2/15/17 1:37 PM

6.C Approval of Bills and Salaries Payable

Rationale:

To approve the Bills and Salaries payable as presented.

Attachments:

Bills Payable Cartmell	2/17/17 1:12 PM
Bills Payable CCCDC	2/17/17 1:12 PM
Bills Payable CCHS	2/17/17 1:12 PM
Bills Payable CCMS	2/17/17 1:12 PM
Bills Payable CO 1	2/17/17 1:12 PM
Bills Payable CO 2	2/17/17 1:12 PM
Bills Payable CO 3	2/17/17 1:12 PM
Bills Payable CO 4	2/17/17 1:12 PM
Bills Payable Family Ties	2/17/17 1:12 PM
Bills Payable Food Service 1	2/17/17 1:12 PM
Bills Payable Food Service 2	2/17/17 1:12 PM
Bills Payable K Winn	2/17/17 1:12 PM
Bills Payable YSC	2/17/17 1:12 PM

6.D Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification
New Employees to the District
Ashley Trimble; Early Childhood Inst. Assistant CCCDC; 01/16/2017
Mary Diane Perry; Cook/Baker CCHS; 01/23/2017
Makayla Bates; Early Childhood Nurturer CCCDC; 02/01/2017
James Duvall; Sub Bus Driver; 02/01/2017
Christina Coates, Sub Bus Driver; 02/03/2017

No Longer Employees of the District
Resigning:
Brittany Shaw; Instructor II Head start Teacher CCCDC; 01/27/2017
Ronica Deitz; Early Childhood Nurturer CCCDC; 02/02/2017
Retiring:
Anna Perkinson; FSW/Nurturer CCCDC; 01/31/2017

Transfers within the District
Catelyn Teague; FSW/Nurturer; 02/01/2017
Theresa Walker; Food Service Manager CCHS; 01/23/2017

Leave of Absence
Penny Schirmer; 01/17/2017-???
Angelica Baker; 01/19/2017-???
Deborah Wingham; 01/31/2017-02/27/17

Employees No Longer Auxiliary
6.E Approval of the KISTA Used Bus Sale Resolution
Rationale:
To approve the KISTA Resolution in connection with the sale of used school buses declared as surplus for two (2) school buses (bus #129 and bus#131) for 2017 as presented.
Attachments:
KISTA Bus Sale Resolution 2/17/17 1:45 PM
6.F Approval of the agreement between CCHS and Richwood on the River
Rationale:
To approve the agreement between Carroll County High School and Richwood on the River to use the facility for the 2017 Senior Prom in the amount of $2,198.00 plus applicable tax as presented.
Attachments:
Agreement Richwood on the River and CCHS 2/15/17 1:42 PM
6.G Approval of the agreement between CCHS and Portrait Lifetouch
Rationale:
To approve the agreement between Carroll County High School and Lifetouch Portraits for the 2017-2018 school year as presented.
Attachments:
Agreement-CCHS Portrait Lifetouch 2/15/17 2:02 PM
6.H Approval of the agreement between Kathryn Winn and Picasso People
Rationale:
To approve the agreement between Kathryn Winn and the Picasso People to perform at Kathryn Winn on March 6, 2017 for $1,095.00 for the art assembly as presented.
Attachments:
Agreement-KWinn-Picasso People 2/15/17 2:06 PM
6.I Approval of the Carroll County Child Development Center 2017 Health Policies
Rationale:
To approve the 2017 Health Policies that reflect new mandates from the performance standards as presented.
Attachments:
CCCDC Health Policies 2/15/17 2:12 PM
SWAP Note-CCCDC Health Policies 2/15/17 2:12 PM
6.J Approval of the daily rate for Rachel Mefford
Rationale:
To approve the daily rate for Rachel Mefford at $283.31 which will be paid from project code 436CA for thirty-five (35) days as presented.
Attachments:
Daily Rate-R Mefford 2/15/17 2:17 PM
6.K Approval of the Family Ties Fundraisers
Rationale:
To approve the fundraiser for Family Ties: Harlem Wizards Basketball, Sandi's Styles Mobile Boutique and Kroger Community Rewards program the funds will go to Family Ties operations including student activities as presented.
Attachments:
Fundraiser-Family Ties 2/21/17 11:08 AM

6.L Approval of the School Nutrition Procurement Plan

Rationale:

To approve the school nutrition procurement plan and the nutrition and physical report card as presented.

Attachments:

School Nutrition Administrative Review High School	2/15/17 2:25 PM
School Nutrition Administrative Review Letter	2/15/17 2:25 PM
School Nutrition Administrative Review Report	2/15/17 2:25 PM
School Nutriton and Physical Activity Report 2015-16	2/15/17 2:25 PM

6.M Approval of a change in hours for Food Service Assistant 1
Rationale:
To approve the change in hours for the Carroll County High School Food Service Assistant 1 from 7.5 hours to 6.5 hours effective immediately as presented.
Attachments:
Food Service Asst hours 2/15/17 2:28 PM
6.N Student Overnight Trips
- 6.N.1 Approval of the Student Overnight Trip CCMS KUNA
  Rationale:
  To approve the student overnight trip request for the CCMS KUNA team for March 5-7, 2017, with eighteen students, one faculty sponsor, and two/three parent chaperones as presented.
  Attachments:
  Student Overnight Trip- CCMS KUNA 2/15/17 2:34 PM
- 6.N.2 Approval of the Student Overnight Trip for CCHS Bass Team
  Rationale:
  To approve the student overnight trip request for the CCHS Bass Team March 10-11 Barren River Lake, March 31-April 2 Lake Malone/Lake Cumberland, and April 20-22 Lake Cumberland to participate in bass tournaments with six students, 1 faculty sponsor, and three additional chaperones as presented.
  Attachments:
  Student Overnight Trip-Bass Team 2/15/17 2:43 PM
- 6.N.3 Approval of the Student Overnight Trip CCMS Panther Basketball
  Rationale:
  To approve the student overnight trip for the CCMS Panther Basketball team, to tour the University of Kentucky and attend the KHSAA Boys sweet 16 basketball tournament twenty students, 1 faculty sponsor, and 8 additional chaperones as presented.
  Attachments:
  Student Overnight Trip-CCMS Boys Basketball 2/15/17 2:45 PM
- 6.N.4 Approval of the Student Overnight Trip for CCMS STLP
  Rationale:
  To approve the overnight student trip for the CCMS STLP team April 12-13, 2017 to attend the state competition in Lexington as presented.
  Attachments:
  Student Overnight Trip-CCMS STLP 2/15/17 2:49 PM
- 6.N.5 Approval of the Student Overnight Trip CCHS KUNA
  Rationale:
  To approve the student overnight trip for the CCHS KUNA team, March 23-25 at the Galt House with thirteen (13) students, one (1) faculty sponsor, and one (1) additional chaperone. This will allow students to participate directly in simulated international diplomacy and allow the students to experience other cultures from around the world as presented.
  Attachments:
  Student Overnight Trip-CCHS KUNA 2/17/17 9:12 AM
6.O Approval to Surplus basketball shooting machine
Rationale:
To approve the surplus of the Carroll County High School basketball shooting machine to either trade in for a newer model as presented.
Attachments:
Surplus-CCHS Basketball Shooting machine 2/15/17 2:52 PM
6.P Approval to surplus Carroll County Middle School Serve line
Rationale:
To approve the surplus of the Carroll County Middle School school nutrition serve line tag #10970 and #10971 as presented.
Attachments:
Surplus-CCMS Serve Line 2/15/17 2:54 PM
6.Q Approval of the FFA Surplus
Rationale:
To approve the FFA Surplus items as presented.
Attachments:
FFA SURPLUS ITEMS 2/17/17 8:59 AM
6.R Approval of the agreement between CCS and Schoology
Rationale:
To approve the agreement between Carroll County Schools and Schoology to provide a digital learning that promotes learning, communication, and collaboration in and out of the classroom. It will begin July 1, 2017-June 30, 2018 for a total of $12,010.00 as presented.
Attachments:
Agreement CCS and Schoology 2/21/17 8:40 AM
6.S Approval of the Bid for Surplus Vehicles
Rationale:
To approve the bid for the 1992 Chevy Van and 1995 Ford F150 Truck which was surplus and award the bid to Austin Dunn to pay $50.00 for each vehicle as presented.
Attachments:
Bid-Surplus Vehicles 2/17/17 1:15 PM
6.T Approval of the CCMS Donation
Rationale:
To approve the CCMS Donation of softball equipment and miscellaneous items valued at $1,500.00 as presented.
Attachments:
CCMS Donations 2/17/17 1:51 PM

7 Communications To and From the Board
8 Champion For Kids

9 Reports from Principals and Directors

Rationale:

Donna Monroe (Winn)
Jonica Ray (Cartmell)
Dana Oak (CCMS)
Tom Stephens (CCHS)
Amy Sutter (ALC)
Doug Oak (Asst. Supt./CAO)
Gerda Wise (Elem. Instr. Supv.)
Mark Willhoite (DPP/COO)
Kathy Bieger (Special Education)
Carl Roberts (Grant Writer/PR)
Cindy Johann (Technology)

Attachments:

ALC Board Report	2/17/17 1:19 PM
Assistant Superintendent Board Report	2/17/17 1:19 PM
Cartmell Board Report	2/17/17 1:19 PM
Cartmell Reconciliation	2/17/17 1:19 PM
CCCDC Board Report	2/17/17 1:19 PM
CCHS Board Report	2/17/17 1:19 PM
CCHS Reconciliation	2/17/17 1:19 PM
CCMS Board Report	2/17/17 1:19 PM
CCMS Reconciliation	2/17/17 1:19 PM
DPP Board Report	2/17/17 1:19 PM
Elementary Instructional Supervisor	2/17/17 1:19 PM
K Winn Board Report	2/17/17 1:19 PM
K Winn Reconciliation	2/17/17 1:19 PM
PR Grant Roberts	2/17/17 1:19 PM
School Nutrition Board Report	2/17/17 1:19 PM
SpEd Report	2/17/17 1:19 PM
Technology Report	2/17/17 1:19 PM
Transportation Report 1	2/17/17 1:19 PM
Transportation Report 2	2/17/17 1:19 PM
Transportation Report Assigned Trips 2016-2017	2/17/17 1:19 PM
Transportation Report Educational Field Trips	2/17/17 1:19 PM

10 New Business
- 10.A Approval of mileage reimbursement for Kathy Hardesty
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All In Favor-Vote
  Recommendations:
  To approve the mileage reimbursement for Kathy Hardesty in the amount of $53.24, for October-February the mileage reimbursement is late and outside board policy as presented.
  Attachments:
  Mileage K Hardesty 2/15/17 2:59 PM
- 10.B Approval of Superintendent Hogan's Mileage Reimbursement
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve the mileage and meal for Bill Hogan OVEC Board of Directors breakfast, Louisville International airport on February 5th and 8th, taxi in the amount of $156.88 as presented.
  Attachments:
  Mileage B Hogan 2/17/17 1:37 PM
- 10.C Approval to change board meeting locations
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All In Favor-Vote
  Recommendations:
  I need a motion to change the meeting location of the March 23, 2017 board meeting from the Middle School and presenting showcase to Kathryn Winn Primary and at that time Kathryn Winn will present their showcase since Kathryn Winn is holding a student led conference night that evening as presented.
  Attachments:
  Showcase Change 2/20/17 1:28 PM
- 10.D Approval to Convene the Local Planning Committee (LPC)
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve convening the Local Planning Committee (LPC) to amend the facilities plan with a finding for an Early Childhood Center Expansion as presented.
  Attachments:
  LPC Meeting 2/20/17 9:11 AM
- 10.E Approval of the BG1 for the Carroll County Child Development Center Kathryn Winn Addition/Renovation
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All In Favor-Vote
  Recommendations:
  I need a motion to approve the BG1 for the Carroll County Child Development Center/Kathryn Winn addition renovation project in the amount of $5,171,703.36 as presented.
  Attachments:
  BG1 CCCDC KWinn Renovation Addition 2/17/17 2:46 PM
- 10.F Discussion and Approval of Carroll County Middle School Addition/Renovation Change Order 38
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve Change Order 38 for the Carroll County Middle School Addition/Renovation project as presented.
  Attachments:
  Change Order 38 CCMS 3/8/17 10:45 AM
11 Student Achievement
12 Board Member Planning Calendar
Rationale:
MARCH
1. Kathryn Winn Primary Showcase- March 23, 2017
2. Review staffing and budget allocations
3. Review Gifted and Talented Education (GT) Program
4. Schedule annual reports from school councils on progress being made toward district and state goals
5. Discussion of results of the National Assessment of Educational Progress (NAEP)

April
1. School council budgets presented to the board for review
2. Review of Individuals with Disabilities Education Act, Part B, Basic and Early Childhood program
3. Review of Pre-school program for students with disabilities
4. Initial round of annual/scheduled school council progress reports
5. Approve certified evaluation plan
6. Review third nine-weeks snapshot
*SBDM Council Meetings April 12th & 14th
**April 27, 2016 Cartmell Elementary Showcase
13 Executive Session
- 13.A Approval to enter Executive Session
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  
  Recommendations:
  I need a motion to go into executive session pursuant to KRS 61.810(1)(f) for discussions or hearings which might lead to discipline or dismissal of a Carroll County student at ______pm.
- 13.B Approval to Exit Executive Session and Resume Regular Meeting.
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve exiting executive session and resuming the regular meeting at ___________.
14 Recommendation of the Board for Student Discipline issue for student 1959130178
Rationale:

______ Motion

______ Second

______ All In Favor-Vote
Recommendations:
I need a motion to approve the recommendation of the board to accept the student discipline for Student 1959130178 for the incident which occurred as presented.
15 Adjournment
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to approve adjourning the February 23, 2017 board meeting at ________ p.m.

Treasurers Report 1	2/17/17 9:38 AM
Treasurers Report 2	2/17/17 9:38 AM
Treasurers Report 3	2/17/17 9:38 AM
Treasurers Report 4	2/17/17 9:38 AM
Treasurers Report 5	2/17/17 9:38 AM

CCCDC Health Policies	2/15/17 2:12 PM
SWAP Note-CCCDC Health Policies	2/15/17 2:12 PM

Carroll CountyFebruary 23, 2017 5:00 PMRegular Board MeetingCarroll County High School Media Center

Carroll County
February 23, 2017 5:00 PM
Regular Board Meeting

Carroll County High School Media Center