January 26, 2017 5:00 PM Offline Agenda with Attachments

1 Call to Order / Roll Call
Rationale:
Bill Hogan, Superintendent; Doug Oak, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary were also present.
2 Superintendent's Report
Rationale:

Attachments:
Superintendent Report 1/26/17 3:16 PM
3 Approval of Agenda
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to approve agenda items 1 - 18 as presented.
4 Treasurer's Report
Attachments:
Treasurers Report 1 1/20/17 10:44 AM
Treasurers Report 2 1/20/17 10:44 AM
Treasurers Report 3 1/20/17 10:44 AM
Treasurers Report 4 1/20/17 10:44 AM
Treasurers Report 5 1/20/17 10:44 AM
5 Public Recognition
Rationale:
Food Pantry/Boy Scouts

6 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ All in Favor-Vote
Recommendations:: I need a motion to approve consent agenda items 6A-6Y as presented.

6.A Approval of Minutes
Rationale:
To approve the December 15, 2016 Board Minutes and the January 12, 2017 Special Board Meeting minutes as presented.
Attachments:
December 15, 2016 Board Minutes 1/20/17 9:21 AM
January 12, 2017 Board Minutes 1/20/17 9:21 AM
6.B Approval of Facilities Use

6.C Approval of Bills and Salaries Payable

Rationale:

To approve the Bills and Salaries payable as presented.

Attachments:

Bills Payable Cartmell	1/20/17 9:29 AM
Bills Payable CCCDC	1/20/17 9:29 AM
Bills Payable CCHS	1/20/17 9:29 AM
Bills Payable CCHS December	1/20/17 9:29 AM
Bills Payable CCMS	1/20/17 9:29 AM
Bills Payable CO 1	1/20/17 9:29 AM
Bills Payable CO 2	1/20/17 9:29 AM
Bills Payable CO 3	1/20/17 9:29 AM
Bills Payable CO 4	1/20/17 9:29 AM
Bills Payable Family Ties	1/20/17 9:29 AM
Bills Payable Food Service	1/20/17 9:29 AM
Bills Payable K Winn	1/20/17 9:29 AM
Bills Payable YSC	1/20/17 9:29 AM

6.D Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification
New Employees to the District
Laura Gibson; Custodian KWinn; 12/12/2016

No Longer Employees of the District Resigning:
Katherine Robinson; Instructional Assistant; 12/16/2016

Transfers within the District
Diane Mazza; Cook/Baker; 01/04/2017

Leave of Absence
Karen Tillett; 12/05/2016-01/17/2017
Joseph Bliton; 12/08/2016-01/02/2017

Employees No Longer Auxiliary
Mollie Shirley; Head Coach Cross Country CCHS
6.E Approval of the All in for Algebra Agreement
Rationale:
To approve the All in for Algebra agreement with the University of Louisville as presented.
Attachments:
All in for Algebra Year 2 Agreement 1/20/17 9:43 AM
6.F Approval of the Bid for Double Convection Ovens
Rationale:
To approve and award the double convection oven bid to American Commercial Equipment in the amount of $6,298.00 for each, that is a total of $12,596.00 for the two as presented.
Attachments:
Bid-Double Convection 1/20/17 9:49 AM
6.G Approval of the 2016-2017 Comprehensive District Improvement Plan
Rationale:
To approve the 2016-2017 Comprehensive District Improvement plan as presented.
Attachments:
Carroll County DIP 16 17 1/20/17 9:51 AM
6.H Approval for Cartmell ESS
Rationale:
To approve Becky Gillespie to work up to 20 hours per week and be paid from Cartmell ESS Funds utilizing the day time waiver at a rate of $15.20 per hour as presented.
Attachments:
Cartmell ESS 1/20/17 9:53 AM
6.I Approval of the CCHS Donation
Rationale:
To approve the CCHS Donations, Kinman Chevrolet, Searcy Monuments, and Kroger, WalMart, Subway, and Hometown as presented.
Attachments:
CCHS Donation 1/20/17 9:56 AM
6.J Approval of the agreement for CCHS Drama Club
Rationale:
To approve the agreement for the CCHS Drama Club to purchase Disney's Beauty and the Beast performance royalty, security deposit, and rental fee in the amount of $1,370.00 as presented.
Attachments:
CCHS Drama Production Agreement 1/20/17 10:01 AM
6.K Approval of the CCHS Europe Trip Fees
Rationale:
To approve the Carroll County High School Europe trip, with the fees that are for both Owen County and Carroll County as we are going with Owen County Schools as presented.
Attachments:
CCHS Europe Trip Prices 1/20/17 10:03 AM
6.L Approval of the Senior Trip Chaperone fees
Rationale:
To approve the chaperone fees for the Senior Trip for five school chaperones at $625.00 each for a total of $3,125.00 as presented.
Attachments:
CCHS Senior Trip Chaperones fee 1/20/17 10:06 AM
6.M Approval of Stipend Waive
Rationale:
To approve the CCMS Baseball coaching stipend waive of Jay Montgomery and use the $1,200.00 for the CCMS Baseball budget to be used by the program as presented.
Attachments:
CCMS Auxiliary Stipend Waive 1/20/17 10:10 AM
6.N Approval of the College and Career Counselor Job Description
Rationale:
To approve the job description and hiring of a College and Career Counselor for Carroll County to begin July 1, 2017. The position will be 207 days and will add and assist Carroll County students to be ready for college and/or career at their time of graduation as presented.
Attachments:
Job Description-CCR COUNSELOR 1/20/17 10:13 AM
SWAP Note-CCR Counselor 1/20/17 10:13 AM
6.O Approval of the K Winn Arts Club Payment
Rationale:
To approve paying Leigh Leadingham $200.00 per grade at K Winn for the work with the Arts Club to be paid from the Arts budget as presented.
Attachments:
KWinn Arts Club Stipend 1/20/17 10:18 AM
6.P Approval of the Revised Job Description for Head Start Coordinator
Rationale:
To approve the revised job description for the Head Start Coordinator to align with board policy and as such five years of experience will be added to Leah Spencer's salary as presented.
Attachments:
Revised Job Description Headstart Coordinator 1/20/17 10:21 AM
SWAP Note Head Start Coordinator 1/20/17 10:21 AM
6.Q Approval to Surplus Double Convection Ovens and Steamer
Rationale:
To approve the surplus of a steamer and two double convection ovens at Kathryn Winn as presented.
Attachments:
Surplus Double Convection Ovens 1/20/17 10:27 AM
6.R Approval to Surplus Volleyball uniforms
Rationale:
To approve the surplus of thirty old volleyball uniforms and warm ups and to dispose of the items as presented.
Attachments:
Surplus Volleyball Uniforms 1/20/17 10:33 AM
6.S Approval to Surplus District Vehicles
Rationale:
To approve the surplus a 1992 Chevy Astro Van and 1995 Ford F150 as presented.
Attachments:
Surplus-Vehicles 1/20/17 10:43 AM
Vehicle Surplus Titles 1/20/17 10:43 AM
6.T Approval of the Energy Pact of 2005
Rationale:
To approve the participation in the Energy Pact of 2005 which will allow RossTarrant to apply for the Energy Pact of 2005 to gain tax deductions from the construction at CCMS at no cost to Carroll County Schools as presented.
Attachments:
EPact CCMS 1/20/17 11:26 AM
Epact IRS info 1/20/17 11:26 AM
6.U Approval of the agreement between Carroll County Schools and Studer Education
Rationale:
To approve the agreement between Carroll County Schools and Studer Education to provide professional services. The agreement outlines work with Studer Education to provide professional development for leadership in Carroll County Schools. Studer will provide surveys for staff and learning to devise a plan to address issues from the surveys. They will also work with leadership to align systems and create monitoring tools that will ensure we are efficient in achieving our goals as presented.
Attachments:
Carroll County Partnership Proposal 12-16-16 1/23/17 4:08 PM
6.V Approval of the CCHS Panther Basketball Fundraiser
Rationale:
To approve the CCHS Panther Basketball team split the pot fundraiser to benefit the Carroll County 4-H as presented.
Attachments:
CCHS Panther Basketball Split the Pot 1/20/17 1:06 PM
6.W Approval of the Kathryn Winn Survey
Rationale:
To approve Cahill Surveyors to conduct a survey on Kathryn Winn property to begin the BG-1 process and construction of the addition to head start for $3,000.00 as presented.
Attachments:
K Winn Cahill Surveyors 1/23/17 9:13 AM
SWAP Note- K Winn Survey 1/23/17 9:13 AM
6.X Approval of a construction manager
Rationale:
To approve hiring Wehr Construction as the construction manager for the Early Head Start-Head Start/Kathryn Winn addition renovation project as presented.
Attachments:
Construction Manager 1/24/17 2:21 PM
6.Y Approval of the agreement between Carroll County Schools Maintenance and Cintas
Rationale:
To approve the agreement between Carroll County Schools Maintenance department and Cintas for uniforms, this is a one year agreement as presented.
Attachments:
CarrollCoSchools Cintas Agreement 1/24/17 2:24 PM

7 Communications To and From the Board
8 Champion For Kids

9 Reports from Principals and Directors

Rationale:

Donna Monroe (Winn)
Jonica Ray (Cartmell)
Dana Oak (CCMS)
Tom Stephens (CCHS)
Amy Sutter (ALC)
Doug Oak (Asst. Supt./CAO)
Gerda Wise (Elem. Instr. Supv.)
Mark Willhoite (DPP/COO)
Kathy Bieger (Special Education)
Carl Roberts (Grant Writer/PR)
Cindy Johann (Technology)

Attachments:

ALC Board Report	1/20/17 11:10 AM
Assistant Superintendent	1/20/17 11:10 AM
Cartmell Board Report	1/20/17 11:10 AM
Cartmell Reconciliation	1/20/17 11:10 AM
CCCDC Board Report	1/20/17 11:10 AM
CCHS Board Report	1/20/17 11:10 AM
CCHS December Reconciliation	1/20/17 11:10 AM
CCHS Reconciliation	1/20/17 11:10 AM
CCMS Board Report	1/20/17 11:10 AM
CCMS Reconciliation	1/20/17 11:10 AM
DPP Report	1/20/17 11:10 AM
Elementary Instructional Supervisor	1/20/17 11:10 AM
K Winn Board Report	1/20/17 11:10 AM
K Winn Reconciliation	1/20/17 11:10 AM
PR Grant Roberts	1/20/17 11:10 AM
School Nutrition Report	1/20/17 11:10 AM
SpEd Report	1/20/17 11:10 AM
Technology Board Report	1/20/17 11:10 AM
Transportation Report 1	1/20/17 11:10 AM
Transportation Report 2	1/20/17 11:10 AM
Transportation Report Assigned Trips 2016-2017	1/20/17 11:10 AM
Transportation Report Educational Field Trips	1/20/17 11:10 AM

10 Old Business
11 New Business
- 11.A Approval of Superintendent Hogan's Mileage Reimbursement
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve the mileage for Bill Hogan OVEC Board of Directors and KDE Frankfort meeting in the amount of $67.11 as presented.
  Attachments:
  Mileage- B Hogan 1/20/17 12:19 PM
- 11.B Approval of Assistant Superintendent Oak's Mileage
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve the mileage for Doug Oak for the OVSO Meeting, Trimble County Board of Education Meeting, and Uof L All in for Algebra Meeting in the amount of $81.02 as presented.
  Attachments:
  Mileage- D Oak 1/20/17 12:25 PM
- 11.C Approval of the 2017-2018 Calendar
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve the 2017-2018 Calendar as presented.
  Attachments:
  2017-2018 School Calendar 1/20/17 10:46 AM
- 11.D Discussion and Approval of Procedure 09.121 AP.21
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve procedure 09.121 AP.21, petition for Early Enrollment form as presented.
  Attachments:
  Procedure 09.121 AP.21 1/26/17 1:42 PM
- 11.E Discussion and Approval of Resolution for Gas Electric Increase
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in favor-Vote
  Recommendations:
  I need a motion to approve contributing up to $102.00 towards a supplemental intervention fund to cover legal and professional witness cost related to the public service commission increase of electric and gas rates as presented.
  Attachments:
  LG&E-KU Increase 1/20/17 10:52 AM
- 11.F Discussion of the Draft Budget FY2018
  Attachments:
  Draft Budget FY2018 1/20/17 3:02 PM
12 Student Achievement
13 Board Member Planning Calendar
Rationale:
FEBRUARY
1. Review second nine-weeks snapshot
2. Review school activity fund reports
3. Review High School Programs
4. Review superintendent recommendations for preliminary allocation to school councils (typically due to councils by March 1)
**Showcase Carroll County High School
5. KSBA Annual Conference February 24-26

MARCH
1. Kathryn Winn Primary Showcase- March 23, 2017
2. Review staffing and budget allocations
3. Review Gifted and Talented Education (GT) Program
4. Schedule annual reports from school councils on progress being made toward district and state goals
5. Discussion of results of the National Assessment of Educational Progress (NAEP)
14 Executive Session
- 14.A Approval to enter Executive Session
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  
  Recommendations:
  I need a motion to go into executive session pursuant to KRS 61.810(1)(f) for discussions or hearings which might lead to discipline or dismissal of a Carroll County student at ______pm.
- 14.B Approval to Exit Executive Session and Resume Regular Meeting.
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve exiting executive session and resuming the regular meeting at ___________.
15 Recommendation of the Board for Student Discipline issue for student 2120327018
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to approve the recommendation of the board to expel student 2120327018 to the Alternative Learning Center until January 2018 at which time the student will be allowed to return to the Carroll County High School as long as the terms of the expulsion have been met and both principals agree as presented.
16 Recommendation of the Board for Student Discipline issue for student 1962081574
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to approve the recommendation of the board to expel student 1962081574 to the Alternative Learning Center until January 2018 at which time the student will be allowed to return to the Carroll County High School as long as the terms of the expulsion have been met and both principals agree as presented.
17 Recommendation of the Board for Student Discipline issue for student 1940709577
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to approve the recommendation of the board to expel student 1940709577 to the Alternative Learning Center until January 2018 at which time the student will be allowed to return to the Carroll County High School as long as the terms of the expulsion have been met and both principals agree as presented.
18 Adjournment
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to approve adjourning the January 26, 2017 board meeting at ________ p.m.

Treasurers Report 1	1/20/17 10:44 AM
Treasurers Report 2	1/20/17 10:44 AM
Treasurers Report 3	1/20/17 10:44 AM
Treasurers Report 4	1/20/17 10:44 AM
Treasurers Report 5	1/20/17 10:44 AM

December 15, 2016 Board Minutes	1/20/17 9:21 AM
January 12, 2017 Board Minutes	1/20/17 9:21 AM

Job Description-CCR COUNSELOR	1/20/17 10:13 AM
SWAP Note-CCR Counselor	1/20/17 10:13 AM

Revised Job Description Headstart Coordinator	1/20/17 10:21 AM
SWAP Note Head Start Coordinator	1/20/17 10:21 AM

Surplus-Vehicles	1/20/17 10:43 AM
Vehicle Surplus Titles	1/20/17 10:43 AM

K Winn Cahill Surveyors	1/23/17 9:13 AM
SWAP Note- K Winn Survey	1/23/17 9:13 AM

EPact CCMS	1/20/17 11:26 AM
Epact IRS info	1/20/17 11:26 AM

Carroll CountyJanuary 26, 2017 5:00 PMRegular Board MeetingCarroll County Middle School Health Room

Carroll County
January 26, 2017 5:00 PM
Regular Board Meeting

Carroll County Middle School Health Room