July 27, 2017 5:00 PM Offline Agenda with Attachments

1 Call to Order / Roll Call
Rationale:
Ron Livingood Ed. D., Interim Superintendent; Doug Oak, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary are present.
2 Superintendent's Report
Rationale:
3 Approval of Agenda
Rationale:

______ Motion

______ Second

______ All In Favor-Vote
Recommendations:
I need a motion to approve agenda items 1 - 14 as presented.
4 Treasurer's Report
Attachments:
Treasurers Report 1 7/21/17 10:00 AM
Treasurers Report 2 7/21/17 10:00 AM
Treasurers Report 3 7/21/17 10:00 AM
Treasurers Report 4 7/21/17 10:00 AM
Treasurers Report 5 7/21/17 10:00 AM
5 Public Recognition

6 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ All In Favor-Vote
Recommendations:: I need a motion to approve consent agenda items 6A-6R as presented.

6.A Approval of Minutes
Rationale:
To approve the June 29, 2017 Board Minutes as presented.
Attachments:
June 29, 2017 Board Minutes 7/18/17 3:04 PM
6.B Approval of Facilities Use

6.C Approval of Bills and Salaries Payable

Rationale:

To approve the Bills and Salaries payable as presented.

Attachments:

Bills Payable Cartmell	7/21/17 10:07 AM
Bills Payable Cartmell June	7/21/17 10:07 AM
Bills Payable CCCDC	7/21/17 10:07 AM
Bills Payable CCHS	7/21/17 10:07 AM
Bills Payable CCMS	7/21/17 10:07 AM
Bills Payable CCMS June	7/21/17 10:07 AM
Bills Payable Central Office June	7/21/17 10:07 AM
Bills Payable CO 1	7/21/17 10:07 AM
Bills Payable CO 2	7/21/17 10:08 AM
Bills Payable CO Grants	7/21/17 10:08 AM
Bills Payable Family Ties	7/21/17 10:08 AM
Bills Payable Family Ties June	7/21/17 10:08 AM
Bills Payable Food Service	7/21/17 10:08 AM
Bills Payable K Winn	7/21/17 10:08 AM
Bills Payable YSC	7/21/17 10:08 AM

6.D Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification
New Employees to the District

Jaclyn Glauber; Teacher Cartmell; 08/14/2017

Eric Tharp; Teacher CCMS; 08/14/2017

Allison Johnson; Teacher CCMS; 08/14/2017

Alicia Jackson; Teacher CCMS/Cartmell; 08/14/2017

Ashlie Arvin; Cook/Baker CCHS; 08/14/2017

Brittany Rivers; Early Childhood Nurturer; 08/07/2017

Deborah Howard; Bus Driver; 08/14/2017

Kimberly Cissell; Bus Driver; 08/14/2017

Donna Ouellette; Early Childhood Nurturer; 08/07/2017

Ryan Shirley; Inst. Asst/Bus Monitor; 08/07/2017

Sandy Thompson; Inst. Asst /Bus Monitor; 08/07/2017

Ashley Couch; Early Childhood Nurturer; 08/07/2017

Gregory Bremmer; Computer Maintenance Tech; 07/10/2017

Ashley Davidson; Early Childhood Nurturer; 08/07/2017

Savannah Kurtz; Early Childhood Nurturer; 08/07/2017

Cathy Towles; School Nurse CCHS; 08/07/2017

Ashley Girdler; Cook/Baker Cartmell: 08/14/2017

No Longer Employees of the District

Resigning:

Laura Brizendine; Teacher CCHS; 07/03/2017

Kelly Stewart; Teacher CCMS; 06/30/2017

Dawn Hogan; Teacher Cartmell; 06/30/2017

Ashley Webb; Asst. Principal; 06/30/2017

Sharon Haun; Teacher Cartmell; 06/30/2017

Transfers within the District

Jennifer Hotfil; Bus Monitor

Leave of Absence

Garet Morris-Dean; 07/03/2017-07/31/2017

Sarah Guerrero; 08/14/2017-08/28/2017

Employees No Longer Auxiliary
Ashley Bowling; CCMS Athletic Director
MacKenzie Wright; Bass Fishing Coach CCHS
6.E Approval of the Specialized Consultant days
Rationale:
To approve the contracted days to specialized consultants Trudy Louden, Betty Stark, Debbie Cull, Pam Williams, Diane Morgan, and Becky Woods for the 2017-2018 school year as presented.
Attachments:
Specialized Consultants-days 7/27/17 10:40 AM
6.F Approval of the All Kids Can agreement
Rationale:
To approve the All Kids Can agreement for 2017-2018 between Carroll County School District and All Kids Can therapy services to provide physical services at $75 an hour as presented.
Attachments:
2017-2018 All Kids Can agreement 7/19/17 8:29 AM
6.G Approval of 2017-2018 Carroll County Middle School fees
Rationale:
To approve the Carroll County Middle School fees for 2017-2018 as presented.
Attachments:
CCMS Fees 7/20/17 9:52 AM
6.H Approval of Carroll County Middle School Fundraisers
Rationale:
To approve the Carroll County Middle School fundraisers school photos, book fair, yearbooks, and box tops as presented.
Attachments:
CCMS Fundraiser 7/20/17 9:54 AM
6.I Approval to surplus computer equipment
Rationale:
To approve the surplus of MacBooks and Dell 745 and 755 computers, these computers can not run the latest operating systems and have exhausted their lifespan as presented.
Attachments:
Mac and Windows surplus for July 2017 7/20/17 9:57 AM
SWAP Note-Computer Surplus 7/20/17 9:57 AM
6.J Approval to surplus weight lifting equipment
Rationale:
To approve the surplus of two iso-bench press machines in the conditioning center not being utilized and trade this equipment for a power rack and leg press as presented.
Attachments:
Surplus-weightlifting equipment 7/20/17 9:59 AM
6.K Approval for additional special education teacher position at Carroll County High School
Rationale:
To approve an additional high school special education teacher position to assist with the increase of special education students into the high school with intense behavior as the number of time in the resource setting has increased. This will allow the current teaching staff to assist within the general education. This will be paid from general fund as presented.
Attachments:
SWAP Note-Special Education CCHS Position 7/20/17 10:02 AM
6.L Approval of Coordinator I Job Description
Rationale:
To approve the Coordinator I position which will use the class code 7473 and will clearly state the responsibilities for this position since it has evolved over the last five years when the grant was written and awarded as presented.
Attachments:
Job Description-Coordinator I 7/20/17 1:17 PM
6.M Approval of the 2017-2018 Classified Pay Grades
Rationale:
To approve the 2017-2018 classified pay grades with the change since it was previously approved to add the Coordinator I position at a pay grade 2 as presented.
Attachments:
2017-2018 Classified Grade Levels 7/20/17 1:19 PM

6.N Approval of Revised Job Descriptions

Rationale:

To approve the revised job descriptions of 2350 Elementary Consultant for Reading, 2350 Elementary Consultant for Math, 1020 Associate Principal for Curriculum Instruction and Assessment, and 2210 Instructional Coach the only change for all four is who they are to report to and this is being changed to Reports to Principal as presented.

Attachments:

Job Decription-2350 ELEMENTARY CONSULTANT FOR READING Revised July 20 2017	7/20/17 2:05 PM
Job Description-1020 Associate Principal for Curriculum Instruction and Assessment Revised July 20 2017	7/20/17 2:05 PM
Job Description-2210 INSTRUCTIONAL COACH Revised July 20 2017	7/20/17 2:05 PM
Job Description-2350 ELEMENTARY CONSULTANT FOR MATH Revised July 20 2017	7/20/17 2:05 PM

6.O Approval of Auxiliary Positions
Rationale:
To approve the Auxiliary Positions for a Unified Track paid position, Bass Fishing paid position, additional Middle school head soccer coach and assistant for boys/girls, and a middle school football coach position as presented.
Attachments:
2017-2018 Auxiliary Position 7/21/17 9:30 AM
Auxiliary documentation 7/21/17 9:30 AM
Auxiliary Positions-new-revised 7/21/17 9:30 AM
6.P Approval of Carroll County Child Development Surplus items
Rationale:
To approve the surplus of twelve (12) tables and eighty-six (86) chairs from the Carroll County Child Development Center, the equipment is six years old and unsafe. New tables and chairs have been purchased in efforts to meet the new ECERS-3 requirements as presented.
Attachments:
Surplus-CCCDC Items 7/21/17 9:49 AM
6.Q Approval of the Overnight Student Trip Honor Guard
Rationale:
To approve the overnight student trip for the honor guard July 27-30, 2017 that will be held at a local farm, parents will bring their students and pick them up, with six (6) students attending and two (2) faculty sponsors as presented.
Attachments:
Overnight Student Trip-Honor Guard 7/21/17 9:57 AM
6.R Approval of the agreement between CCS and Merchant Banner
Rationale:
To approve the agreement between Carroll County Schools and Merchant Banner for scoreboard and bleacher banners in the Athletic Complex as presented.
Attachments:
Agreement between Merchant and CCS 7/21/17 12:02 PM

7 Communications To and From the Board
8 Champion For Kids

9 Reports from Principals and Directors

Rationale:

Donna Monroe (Winn)
Jeannie Rohrer(Cartmell)
Dana Oak (CCMS)
Tom Stephens (CCHS)
Amy Sutter (ALC)
Doug Oak (Asst. Supt./CAO)
Jonica Ray (Elem. Instr. Supv.)
Mark Willhoite (DPP/COO)
Kathy Bieger (Special Education)
Carl Roberts (Grant Writer/PR)
Cindy Johann (Technology)

Attachments:

Assistant Superintendent Board Report 1	7/21/17 10:16 AM
Assistant Superintendent Board Report 2	7/21/17 10:16 AM
Cartmell Board Report	7/21/17 10:16 AM
Cartmell Reconciliation	7/21/17 10:16 AM
CCCDC Board Report	7/21/17 10:16 AM
CCHS Board Report	7/21/17 10:16 AM
CCHS Reconciliation	7/21/17 10:16 AM
CCMS Board Report	7/21/17 10:16 AM
CCMS Reconciliation	7/21/17 10:16 AM
DPP Board Report	7/21/17 10:16 AM
Elementary Instructional Supervisor	7/21/17 10:16 AM
K Winn Board Report	7/21/17 10:16 AM
PR Grant Roberts	7/21/17 10:16 AM
School Nutrition Board Report	7/21/17 10:16 AM
SpEd Report	7/21/17 10:16 AM
Technology Board Report	7/21/17 10:16 AM
Transportation Report 1	7/21/17 10:16 AM
Transportation Report 2	7/21/17 10:16 AM

10 Old Business

11 New Business

11.A Discussion and Approval of the JRA Architect Agreement
Rationale:

______ Motion

______ Second

______ All in favor-Vote
Recommendations:
I need a motion to approve the JRA Architect agreement for the Kathryn Winn Primary Renovation and Addition project as presented.
Attachments:
JRA Architect Agreement 7/21/17 9:35 AM
11.B Discussion and Action of the Kathryn Winn Primary Renovation/Addition Schematic Design
Rationale:

______ Motion

______ Second

______ All in favor-Vote
Recommendations:
I need a motion to approve the Kathryn Winn Primary Addition/Renovation schematic design as presented.
Attachments:
K Winn Elementary Schematic Design 7/21/17 9:37 AM

11.C Approval of the Second Reading of the Policy and Procedures

Rationale:

______ Motion

______ Second

______ All in favor-Vote

Recommendations:

I need a motion to approve the second reading of the updated policy and procedures as presented.

Attachments:

P&P Policy Checklist	7/21/17 2:28 PM
P&P Policy Update	7/21/17 2:28 PM
P&P Procedure Checklist	7/21/17 2:28 PM
P&P Procedure Update	7/21/17 2:28 PM
P&P Update Cover Letter	7/21/17 2:28 PM
Policy 03.211 Medical Examination	7/21/17 2:28 PM
Procedure 06.34 AP.2 Bus Driver's Report of Student Conduct	7/21/17 2:47 PM
Procedure Verification of Employment 03.11 AP.242	7/21/17 2:28 PM

12 Student Achievement
13 Board Member Planning Calendar
Rationale:
August
Adoption of a working budget (must be submitted to KDE by Sept. 30)
Approve Annual Financial Report
Approve vehicle tax rate
Review NCLB Report
Approve Classified evaluation plan
Review DIP needs assessment
Review and discussion of College Feedback Report
Initiate the annual needs assessment process

Showcase Alternative Learning Center August 24, 2017 board meeting

*Working Board meeting August 1, 2017, Board of Education beginning at 5:30p
14 Adjournment
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to approve adjourning the July 27, 2017 board meeting at ________ p.m.

Treasurers Report 1	7/21/17 10:00 AM
Treasurers Report 2	7/21/17 10:00 AM
Treasurers Report 3	7/21/17 10:00 AM
Treasurers Report 4	7/21/17 10:00 AM
Treasurers Report 5	7/21/17 10:00 AM

Mac and Windows surplus for July 2017	7/20/17 9:57 AM
SWAP Note-Computer Surplus	7/20/17 9:57 AM

2017-2018 Auxiliary Position	7/21/17 9:30 AM
Auxiliary documentation	7/21/17 9:30 AM
Auxiliary Positions-new-revised	7/21/17 9:30 AM

Carroll CountyJuly 27, 2017 5:00 PMRegular Board MeetingCarroll County Middle School Health Room

Carroll County
July 27, 2017 5:00 PM
Regular Board Meeting

Carroll County Middle School Health Room