November 16, 2017 5:00 PM Offline Agenda with Attachments

1 Call to Order / Roll Call
Rationale:
Ron Livingood Ed. D., Interim Superintendent; Doug Oak, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary are present.
2 Approval of Agenda
Rationale:

______ Motion

______ Second

______ All In Favor-Vote
Recommendations:
I need a motion to approve agenda items 1 - 14 as presented.
3 Kathryn Winn Primary Renovation Update
Rationale:
Wehr Construction will be providing an update on the Kathryn Winn Primary Renovation Project.
4 Treasurer's Report
Attachments:
Treasurers Report 1 11/10/17 11:54 AM
Treasurers Report 2 11/10/17 11:54 AM
Treasurers Report 3 11/10/17 11:54 AM
Treasurers Report 4 11/10/17 11:54 AM
Treasurers Report 5 11/10/17 2:08 PM

5 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ All In Favor-Vote
Recommendations:: I need a motion to approve consent agenda items 5A-5P as presented.

5.A Approval of Minutes
Rationale:
To approve the October 26, 2017 Board Minutes as presented.
Attachments:
October 26, 2017 Board Minutes 11/10/17 9:09 AM
5.B Approval of Facilities Use

5.C Approval of Bills and Salaries Payable

Rationale:

To approve the Bills and Salaries payable as presented.

Attachments:

Bills Payable 21st	11/10/17 9:11 AM
Bills Payable Cartmell	11/10/17 9:11 AM
Bills Payable CCCDC	11/10/17 9:11 AM
Bills Payable CCHS	11/10/17 9:11 AM
Bills Payable CCMS	11/10/17 9:11 AM
Bills Payable Central Office 1	11/10/17 9:11 AM
Bills Payable Central Office 2	11/10/17 11:55 AM
Bills Payable Central Office 3	11/10/17 11:55 AM
Bills Payable Central Office 4	11/10/17 11:55 AM
Bills Payable Central Office 5	11/10/17 11:55 AM
Bills Payable Family Ties	11/10/17 9:11 AM
Bills Payable Food Service 1	11/10/17 9:11 AM
Bills Payable Food Service 2	11/10/17 9:11 AM
Bills Payable K Winn	11/10/17 9:11 AM
Bills Payable YSC	11/10/17 9:11 AM

5.D Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification
New Employees to the District

Nancy Ison; Bus Driver; 09/20/2017

Letitia Hatton; Inst. Monitor Cartmell; 09/22/2017

Sheryl Arvin; Cook/Baker Cartmell; 10/09/2017

Danielle Hickey; Bus Driver; 10/13/2017

Jama Stout; Cook/Baker CCHS; 10/23/2017

No Longer Employees of the District

Resigning:

Brittany Rivers; Early Childhood Nurturer CCCDC; 10/06/2017

Alexandra Croucher; Inst. Asst. /Bus Monitor CCCDC; 10/09/2017

Cristi Westrich; Inst. Asst. /Bus Monitor CCCDC; 10/10/2017

Savannah Kurtz; Early Childhood Nurturer/FSW CCCDC; 10/20/2017

Retiring:

Nadena Mahoney; Transportation Director; 09/29/2017

Jeanne Seitz; Bus Driver; 10/27/2017

Transfers within the District

Leave of Absence

Kelly Chandler; 10/16/2017-10/31/2017

Tonya Hash; 12/11/2017-01/08/2018

Employees No Longer Auxiliary

Will Yager; Asst. Baseball Coach CCHS

Zac Carter; Cheer Asst. Coach CCHS
5.E Approval of the Gifted and Talented Drama Club agreement
Rationale:
To approve the agreement between Jennifer Beach and Carroll County Schools, for and opportunity for gifted students to participate in drama monthly at Cartmell. The dates are November 16, December 7, January 11, 25, and February 8, 22 with a showcase to follow during gifted and talented family night. Seven (7) sessions planned at $150 per session as presented.
Attachments:
Agreement GT Drama 11/9/17 9:02 AM
5.F Approval of the Gifted and Talented Dance Club agreement
Rationale:
To approve the gifted and talented dance club agreement between Katrina Bartley and Carroll County Schools to provide gifted students to participate in dance club at Cartmell, January 11, 18, 25 and February 1, 8, 15, 22, the students will participate in the showcase. There will be eight (8) sessions at $105.00 per session as presented.
Attachments:
Agreement GT Dance Club 11/9/17 8:58 AM
5.G Approval of the Kids Read Now Agreement
Rationale:
To approve the agreement between Carroll County Schools and Kids Read Now for Kathryn Winn and Cartmell using Title I funds that will provide an opportunity for students to receive books to prevent the summer slide in literacy development as presented.
Attachments:
Agreement Kids Read Now 11/9/17 9:30 AM
Swap Note-Kids Read Now 11/9/17 11:18 AM
5.H Approval of the UMC Food Ministry agreement
Rationale:
To approve the UMC Food Ministry argeement that is an annual agreement which allows the continuance of the after school meals for the students of Carroll County School District as presented.
Attachments:
Agreement UMC Food Ministry 11/9/17 9:33 AM
5.I Approval of the revised Procurement Plan
Rationale:
To approve the revised procurement plan that has added the buy American provision and is necessary for our Food Service department to complete their procurement review as presented.
Attachments:
Procurement Plan Agreement 11/9/17 11:17 AM
SWAP Note-Procurement Plan 11/9/17 11:17 AM
5.J Approval of the CCHS Donations
Rationale:
To approve the CCHS Donations for robotics club, dance team, and honor guard as presented.
Attachments:
CCHS Donations 11/10/17 8:29 AM
5.K Approval of the Triad Agreement
Rationale:
To approve the agreement between Carroll County Schools and Triad to provide mental health services to our students as presented.
Attachments:
Agreement Triad 11/10/17 11:26 AM
SWAP Note-TRIAD 11/10/17 11:26 AM
5.L Approval of the Kathryn Winn Primary Dishwasher Bid
Rationale:
To approve the bid for the Kathryn Winn Primary dishwasher and award the bid to C&T Design in the amount of $21,652.11 as presented.
Attachments:
Bid-K Winn Dishwasher 11/10/17 11:50 AM
5.M Approval of the Senior Trip bid
Rationale:
To approve the Senior trip bid and award the bid to Scholastica for $650.00 for 40-50 people paid as presented.
Attachments:
Bid-Senior Trip 11/10/17 11:51 AM
5.N Approval of the CCMS Dishwasher bid
Rationale:
To approve the bid for the Carroll County Middle School dishwasher and award the bid to C&T Design in the amount of $24,485.58 as presented.
Attachments:
Bid-CCMS Dishwasher 11/16/17 10:22 AM
5.O Approval of the Kathryn Winn Primary Infrared Roof Survey and Report
Rationale:
To approve the Kathryn Winn Primary infrared roof survey and report to determine the baseline condition of the existing roof system in the amount of $2,500.00 as presented.
Attachments:
Agreement-K Winn Infrared Roof Survey 11/13/17 10:46 AM
5.P Approval of the Kathryn Winn Primary Roof Core Cuts Agreement
Rationale:
To approve the Kathryn Winn Primary roof core cuts and supporting documentation that will take core samples of 4 areas of the flat roofs and 5 areas of the sloped shingle roof giving an over condition report of the roof with past history and any recent documentation in the amount of $7,500.00 as presented.
Attachments:
Agreement-K Winn Roof Core Cuts 11/13/17 10:50 AM

6 Champion For Kids

7 Reports from Principals and Directors

Rationale:

Donna Monroe (Winn)
Jeannie Rohrer(Cartmell)
Dana Oak (CCMS)
Tom Stephens (CCHS)
Amy Sutter (ALC)
Doug Oak (Asst. Supt./CAO)
Jonica Ray (Elem. Instr. Supv.)
Mark Willhoite (DPP/COO)
Kathy Bieger (Special Education)
Carl Roberts (Grant Writer/PR)
Cindy Johann (Technology)

Attachments:

ALC Board Report	11/9/17 12:04 PM
ALC BR-STAR Scores	11/9/17 12:04 PM
Assistant Superintendent	11/9/17 12:04 PM
Principals Meeting 10-27-17	11/9/17 12:04 PM
Principals Meeting 11-10-17	11/9/17 12:04 PM
Cartmell Board Report	11/9/17 12:04 PM
Cartmell Reconciliation	11/9/17 12:04 PM
CCCDC Board Report	11/9/17 12:04 PM
CCHS Board Report	11/9/17 12:04 PM
CCHS Reconciliation	11/10/17 9:07 AM
CCMS Board Report	11/9/17 12:04 PM
CCMS Reconciliation	11/10/17 9:07 AM
DPP Board Report	11/10/17 12:15 PM
Elementary Supervisor of Instruction	11/9/17 12:04 PM
K Winn Board Report	11/9/17 12:04 PM
K Winn Reconciliation	11/10/17 1:44 PM
PR Grant Roberts	11/9/17 12:04 PM
School Nutrition	11/9/17 12:04 PM
SpEd Board Report	11/9/17 12:04 PM
Technology Board Report	11/9/17 12:04 PM
Transportation Report 2	11/9/17 12:04 PM
Transportation Report Educational Field Trips	11/9/17 12:04 PM

8 Student Achievement
9 Old Business
- 9.A Discussion on Head Start Recommendations
  Recommendations:
  Discussion on restructuring for Head Start
10 New Business
- 10.A Approval of Superintendent Livingood's Mileage Reimbursement
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve the mileage reimbursement for Dr. Livingood for the OVEC Board of Directors meeting and the OVEC Panel Meeting Next Generation Learning in the amount of $67.45 as presented.
  Attachments:
  Mileage R Livingood 11/10/17 12:08 PM
- 10.B Discussion and Approval of the 2016-2017 audit
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on the 2016-2017 audit
  
  I need a motion to approve the 2016-2017 audit as presented.
  Attachments:
  Carroll County Board Presentation 11/15/17 2:20 PM
11 Board Member Planning Calendar
Rationale:
December 4 at 5:30p at Carroll County Board of Education: Working Board Meeting-Discussion Superintendent Search Criteria
12 Superintendent's Comments
13 Board Member Comments
14 Adjournment
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to approve adjourning the November 16, 2017 board meeting at ________ p.m.

Treasurers Report 1	11/10/17 11:54 AM
Treasurers Report 2	11/10/17 11:54 AM
Treasurers Report 3	11/10/17 11:54 AM
Treasurers Report 4	11/10/17 11:54 AM
Treasurers Report 5	11/10/17 2:08 PM

Agreement Kids Read Now	11/9/17 9:30 AM
Swap Note-Kids Read Now	11/9/17 11:18 AM

Procurement Plan Agreement	11/9/17 11:17 AM
SWAP Note-Procurement Plan	11/9/17 11:17 AM

Agreement Triad	11/10/17 11:26 AM
SWAP Note-TRIAD	11/10/17 11:26 AM

Carroll CountyNovember 16, 2017 5:00 PMRegular Board MeetingCarroll County Middle School Health Room

Carroll County
November 16, 2017 5:00 PM
Regular Board Meeting

Carroll County Middle School Health Room