June 21, 2018 5:00 PM Offline Agenda with Attachments

1 Call to Order / Roll Call
Rationale:
Ron Livingood Ed. D., Interim Superintendent; Doug Oak, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary are present.

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2 Approval of Agenda
Rationale:

______ Motion

______ Second

______ All In Favor-Vote
Recommendations:
I need a motion to approve agenda items 1 - 15 as presented.

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3 Treasurer's Report
Attachments:
Treasurers Report 1 6/15/18 2:42 PM
Treasurers Report 2 6/15/18 2:42 PM
Treasurers Report 3 6/15/18 2:42 PM
Treasurers Report 4 6/15/18 2:42 PM
Treasurers Report 5 6/15/18 2:42 PM

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4 Public Recognition

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5 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ All In Favor-Vote
Recommendations:: I need a motion to approve consent agenda items 5A-5Y as presented.
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5.A Approval of Minutes
Rationale:
To approve the May 24, 2018 Board Minutes as presented.
Attachments:
May 24, 2018 Board Minutes 6/15/18 11:17 AM

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5.B Approval of Facilities Use

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- 5.B.1 Approval of the Facility Use Request 1
  Rationale:
  To approve the facility use request 1, Carroll County Shop with a Cop, Andy Sisenstein, to use the CCMS Gymnasium for a six week leagues on Thursday's and Sunday's beginning June 24-August 6. Sunday from 1-5 and Thursday from 6-10p as a fundraiser for the program as presented.
  Attachments:
  Facility Use Request 1 6/18/18 11:48 AM
  
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5.C Approval of Bills and Salaries Payable

Rationale:

To approve the Bills and Salaries payable as presented.

Attachments:

Bills Payable 21st Century	6/15/18 2:45 PM
Bills Payable Cartmell	6/15/18 2:45 PM
Bills Payable CCCDC	6/15/18 2:45 PM
Bills Payable CCHS	6/15/18 2:45 PM
Bills Payable CCMS	6/15/18 2:45 PM
Bills Payable CO 1	6/15/18 2:45 PM
Bills Payable CO 2	6/15/18 2:45 PM
Bills Payable CO 3	6/15/18 2:45 PM
Bills Payable CO 4	6/21/18 4:04 PM
Bills Payable Family Ties	6/15/18 2:45 PM
Bills Payable Food Service	6/15/18 2:45 PM
Bills Payable K Winn	6/15/18 2:45 PM
Bills Payable YSC	6/15/18 2:45 PM

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5.D Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification

New Employees to the District

No Longer Employees of the District

Resigning:

Jamie Wilson; Asst. Principal.: 06/30/2018

Trina Raker; Teacher; 06/30/2018

Guadalupe Calvillo; Early Childhood Nurturer; 05/14/2018

Ryan Shirley; Inst. Asst.; 06/13/2018

Hannah French; Inst. Asst; 06/14/2018

Thomas Bess; Lead Mechanic; 06/05/2018

Makayla Bates; Early Childhood Nurturer; 06/15/2018

Rachel Barmantje; Teacher; 06/30/2018

Allison Beck; Teacher; 06/30/2018

Carol Bridgwater; Teacher; 06/30/2018

Colleen Dacey; Teacher; 06/30/2018

Ashley Davidson; Early Childhood Nurturer/FSW; 06/30/2018

Amy Deason; Teacher; 06/30/2018

Tammy Duncan; Teacher; 06/30/2018

Angie Evans; Inst. Monitor; 06/30/2018

Kim Horine; FSW; 06/30/2018

Michelle Smith; Teacher; 06/30/2018

Retiring:

Anne Hill; Inst. Assistant; 06/30/2018

Transfers within the District

Leave of Absence

Employees No Longer Auxiliary

Kevin States; Soccer Coach; CCMS

Katessa Hicks; Asst. Volleyball Coach; CCMS

Kynday Yager; JV Coach Volleyball; CCHS

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5.E Approval of the 2018-2019 Certified Salary Schedule
Rationale:
To approve the 2018-2019 certified salary schedule as presented.
Attachments:
2018-2019 Certified Salary Schedule 6/15/18 11:19 AM

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5.F Approval of the 2018-2019 Community Work Transition Program Agreement
Rationale:
To approve the 2018-2019 Community Work Transition Program agreement which works with our secondary school age students enrolling in pre-employment transition services as presented.
Attachments:
2018-2019 Community Work Transition Program 6/15/18 11:21 AM

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5.G Approval of the 2018-2019 Property Liability Umbrella Insurance Coverage
Rationale:
To approve the 2018-2019 property, liability, umbrella coverage renewal with Liberty Mutual as presented.
Attachments:
2018-2019 Insurance Associates Proposal 6/15/18 11:27 AM

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5.H Approval of the 2018-2019 Workers Comp Insurance
Rationale:
To approve the 2018-2019 Workers Comp Insurance with Kentucky Employers Mutual Insurance as presented.
Attachments:
2018-2019 KEMI Worker's Comp Insurance 6/15/18 11:27 AM

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5.I Approval of the 2018-2019 Midway Student Agreement
Rationale:
To approve the 2018-2019 Midway Student Agreement with Carroll County Schools which will allow student teaching and field experiences as presented.
Attachments:
2018-2019 Midway student teaching 6/15/18 11:28 AM

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5.J Approval of the School Nutrition Procurement Certification
Rationale:
To approve the school nutrition procurement certification to participate in the National School Lunch Program, School Breakfast Program, Special Milk Program for Children, and Uniform Administrative requirements, cost principles, and audit requirements for Federal Awards as presented.
Attachments:
School Nutrition Procurement Certification 6/15/18 11:34 AM

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5.K Approval of the 2018-2019 Fidelity Bond of Treasurer and the Dishonesty Bond
Rationale:
To approve the Fidelity Bond of Treasurer and the Dishonesty Bond for the Carroll County Financial Officer as presented.
Attachments:
2018-2019 Fidelity Bond and Dishonesty Bond 6/15/18 11:35 AM

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5.L Approval of the 2018-2019 Depository Bond
Rationale:
To approve the 2018-2019 Depository Bond as presented.
Attachments:
2018-2019 Bond of Depository 6/19/18 7:49 AM
Bond of Depository Letter 6/21/18 1:50 PM

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5.M Approval of the CCHS Band Room Flooring Bid
Rationale:
To approve the bid for the CCHS Band Room flooring and award the bid to AIC Contracting, in the amount of $32,377.65 as presented.
Attachments:
Bid-CCHS Band Room Flooring 6/15/18 1:25 PM

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5.N Approval of the CCMS Boys Restroom bid
Rationale:
To approve the CCMS Boys Restroom renovation bid and award the bid to Hawkins Plumbing in the amount of $14,500.00 as presented.
Attachments:
Bid-CCMS Boys Restroom 6/15/18 1:26 PM

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5.O Approval of the CCMS/CCHS HVAC Bid
Rationale:
To approve the CCMS/CCHS HVAC Bid and award the bid to ACCO Incorporated in the amount of $248,766.00 as presented.
Attachments:
Bid-CCMS-CCHS HVAC 6/15/18 1:27 PM

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5.P Approval of the CCHS Donations
Rationale:
To approve the CCHS Donation from the Internation Thespian Society, Producers Inc (for the FFA Program), and Butler Memorial as presented.
Attachments:
CCHS Donations 6/15/18 1:37 PM

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5.Q Approval to increase the days for the PR/Grant Position
Rationale:
To approve the increase of the PR/Grant position to 200 days as the position has increased both in scope and importance as presented.
Attachments:
PR-Grant Day Increase 6/15/18 1:44 PM

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5.R Approval of the Revised Certified Evaluation Plan
Rationale:
To approve the revised Certified Evaluation Plan for 2018-2019 as presented.
Attachments:
Revised Certified Evaluation Plan 6/15/18 1:46 PM

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5.S Approval to Surplus Current Middle School Basketball Uniform
Rationale:
To approve the surplus of a current middle school basketball uniform as presented.
Attachments:
Surplus-Current Uniform 6/15/18 1:47 PM

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5.T Approval to Surplus Dated Uniforms
Rationale:
To approve the surplus of dated cheerleader and basketball uniforms as presented.
Attachments:
Surplus-Dated Uniforms 6/15/18 1:49 PM

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5.U Approval to hire Instructional Aide at Kathryn Winn and Cartmell
Rationale:
To approve hiring an Instructional Aide at Kathryn Winn and Cartmell that will be responsible for assisting in a resource classroom because of the high needs of the students, this will also help increase supervision in the classroom as presented.
Attachments:
SWAP Note-SpEd instructional aide at Cartmell 6/15/18 1:55 PM
SWAP Note-SpEd Instructional aide at Winn 6/15/18 1:55 PM

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5.V Approval of the STEP Phone Maintenance Agreement
Rationale:
To approve the STEP Phone Maintenance agreement which will service the current phone system as presented.
Attachments:
Technology Phone Maintenance 6/15/18 1:59 PM
Technology Phone Maintenance Terms 6/15/18 1:59 PM

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5.W Approval of the 1999 Tahoe Bid
Rationale:
To approve the bid for the 1999 Tahoe and award the bid to David Clymer in the amount of$227.00 as presented.
Attachments:
Bid-1999 Tahoe 6/21/18 10:39 AM

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5.X Approval of the CCMS Donation
Rationale:
To approve the CCMS Donation for $20.00 for the academic team as presented.
Attachments:
CCMS Donation 6/15/18 2:30 PM

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5.Y Approval of the 2018-2019 Triad Agreement
Rationale:
To approve the 2018-2019 Triad agreement that will provide clinics within the middle and high school for students and staff as presented.
Attachments:
Agreement-Triad 6/15/18 1:20 PM
SWAP Note-Triad Agreement 6/15/18 1:20 PM

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6 Communications To and From the Board

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7 Champion For Kids

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8 Reports from Principals and Directors

Rationale:

Donna Monroe (Winn)
Jeannie Rohrer(Cartmell)
Dana Oak (CCMS)
Tom Stephens (CCHS)
Amy Sutter (ALC)
Doug Oak (Asst. Supt./CAO)
Jonica Ray (Elem. Instr. Supv.)
Mark Willhoite (DPP/COO)
Kathy Bieger (Special Education)
Carl Roberts (Grant Writer/PR)
Cindy Johann (Technology)

Attachments:

Assistant Superintendent Board Report	6/15/18 3:23 PM
Cartmell Board Report	6/15/18 3:23 PM
Cartmell Reconciliation	6/15/18 3:23 PM
CCCDC Board Report	6/15/18 3:23 PM
CCHS Board Report	6/15/18 3:23 PM
CCHS Reconciliation	6/15/18 3:23 PM
CCMS Board Report	6/15/18 3:23 PM
CCMS Reconciliation	6/15/18 3:23 PM
DPP District Services	6/15/18 3:23 PM
Elementary Instructional Supervisor	6/15/18 3:23 PM
K Winn Board Report	6/15/18 3:23 PM
K Winn Reconciliation	6/15/18 3:23 PM
PR-Grants Roberts	6/15/18 3:23 PM
School Nutrition Board Report	6/15/18 3:23 PM
SpEd Board Report	6/15/18 3:23 PM
Technology Board Report	6/15/18 3:23 PM
Transportation Report	6/15/18 3:23 PM
Transportation Report Educational Field Trips	6/15/18 3:23 PM

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9 Student Achievement

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10 Old Business

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11 New Business

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- 11.A Approval of the 2018-2019 Auxiliary Positions and Other Supplements
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion of the 2018-2019 Auxiliary Positions and Other Supplements.
  
  I need a motion to approve the 2018-2019 Auxiliary Positions and Other Supplements salary table as presented.
  Attachments:
  2018-2019 Auxiliary Positions and Other Supplements 6/15/18 2:06 PM
  
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- 11.B Discussion and Approval of the Extended Days
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on the extended days.
  
  I need a motion to approve the extended days as presented.
  Attachments:
  2018-2019 Extended Days 6/15/18 2:09 PM
  
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- 11.C Approval of the May Pay App for the Kathryn Winn Renovation
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve the May Pay app for the Kathryn Winn renovation as presented.
  Attachments:
  Pay App- KWinn Renovation May 6/15/18 2:15 PM
  
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- 11.D Approval of the Kathryn Winn Renovation June Pay App
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve the June Pay Apps for Kathryn Winn renovation as presented.
  Attachments:
  Pay App- KWinn Renovation June 6/15/18 2:17 PM
  
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- 11.E Discussion and Approval of the BG1 for the Baseball/Softball Concession Restroom Project
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on the BG1 for the Softball/Baseball concession restroom project.
  
  I need a motion to approve the BG1 for the Softball/Baseball concessions as presented.
  Attachments:
  BG1-Baseball Softball concession restroom 6/15/18 2:19 PM
  
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- 11.F Discussion and Action School Start Time
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on school start time.
  
  I need a motion to approve the proposed school start time as presented.
  
  Add Note
- 11.G Discussion and Approval of the First Reading of the Policy and Procedure Update
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion of the first reading of the policy and procedures
  
  I need a motion to approve the first reading of the policy and procedure update as presented.
  Attachments:
  Policy Update 6/15/18 3:18 PM
  Procedure Update 6/15/18 3:18 PM
  
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12 Board Member Planning Calendar

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13 Superintendent's Comments

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14 Board Member Comments

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15 Adjournment
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to approve adjourning the June 21, 2018 board meeting at ________ p.m.

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Treasurers Report 1	6/15/18 2:42 PM
Treasurers Report 2	6/15/18 2:42 PM
Treasurers Report 3	6/15/18 2:42 PM
Treasurers Report 4	6/15/18 2:42 PM
Treasurers Report 5	6/15/18 2:42 PM

2018-2019 Bond of Depository	6/19/18 7:49 AM
Bond of Depository Letter	6/21/18 1:50 PM

SWAP Note-SpEd instructional aide at Cartmell	6/15/18 1:55 PM
SWAP Note-SpEd Instructional aide at Winn	6/15/18 1:55 PM

Technology Phone Maintenance	6/15/18 1:59 PM
Technology Phone Maintenance Terms	6/15/18 1:59 PM

Agreement-Triad	6/15/18 1:20 PM
SWAP Note-Triad Agreement	6/15/18 1:20 PM

Carroll CountyJune 21, 2018 5:00 PMRegular Board MeetingCarroll County Middle School Health Room

Carroll County
June 21, 2018 5:00 PM
Regular Board Meeting

Carroll County Middle School Health Room