May 24, 2018 5:00 PM Offline Agenda with Attachments

1 Call to Order / Roll Call
Rationale:
Ron Livingood Ed. D., Interim Superintendent; Doug Oak, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary are present.

Add Note
2 Approval of Agenda
Rationale:

______ Motion

______ Second

______ All In Favor-Vote
Recommendations:
I need a motion to approve agenda items 1-15 as presented.

Add Note
3 Discussion/Approval/Denial Four (4) Year contract for New Superintendent of Carroll County School District
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to

Add Note
4 Treasurer's Report
Attachments:
Treasurers Report 1 5/18/18 10:00 AM
Treasurers Report 2 5/18/18 10:00 AM
Treasurers Report 3 5/18/18 10:00 AM
Treasurers Report 4 5/18/18 10:00 AM
Treasurers Report 5 5/18/18 10:00 AM

Add Note
5 Public Recognition

Add Note

6 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ All In Favor-Vote
Recommendations:: I need a motion to approve consent agenda items 6A-6U as presented.
Add Note

6.A Approval of Minutes
Rationale:
To approve the April 26, 2018 Board Minutes as presented.
Attachments:
April 26, 2018 Board Minutes 5/17/18 8:34 AM

Add Note
6.B Approval of Facilities Use

Add Note

6.C Approval of Bills and Salaries Payable

Rationale:

To approve the Bills and Salaries payable as presented.

Attachments:

Bills Payable 21st Century	5/18/18 10:02 AM
Bills Payable Cartmell	5/18/18 10:02 AM
Bills Payable CCCDC	5/18/18 10:02 AM
Bills Payable CCHS	5/18/18 10:02 AM
Bills Payable CCMS	5/18/18 10:02 AM
Bills Payable CO 1	5/18/18 2:20 PM
Bills Payable CO 2	5/18/18 2:20 PM
Bills Payable CO 3	5/18/18 2:20 PM
Bills Payable CO 4	5/18/18 2:20 PM
Bills Payable Family Ties	5/18/18 10:02 AM
Bills Payable Food Service 1	5/18/18 2:20 PM
Bills Payable Food Service 2	5/18/18 2:20 PM
Bills Payable K Winn	5/18/18 10:02 AM
Bills Payable YSC	5/18/18 10:02 AM

Add Note

6.D Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification

New Employees to the District

No Longer Employees of the District

Resigning:

Jonathan Richmond; Inst. Asst.: 04/19/2018

Tammy Tilley; Cook/Baker; 04/20/2018

Brent Leite; Teacher; 06/30/2018

Mamie Heveline; Teacher; 06/30/2018

Ruth Parrott; Inst. Coach; 06/30/2018

Retiring:

Cathy Cook; Teacher; 06/30/2018

Robin Smith; Inst. Coach; 06/30/2018

Transfers within the District

Leave of Absence

Ronny Poe; 05/09/2018-05/21/2018

Jennifer Maiden; 04/24/2018-06/11/2018

Employees No Longer Auxiliary

Ashley Bowling; Track Coach; CCMS

Katie Shively; Track Coach; CCMS

Shelly Hunt; Head Cheer Coach; CCHS

Katie Perraut; Coach Volleyball; CCMS

David Craig; Asst. Coach Softball; CCHS

Add Note
6.E Approval of the 2018-2019 Certified Substitute Salary Schedule
Rationale:
To approve the 2018-2019 Certified Substitute Salary schedule as presented.
Attachments:
2018-2019 Certified Substitute Salary Schedule 5/17/18 9:34 AM

Add Note
6.F Approval of the 2018-2019 Classified Job and Pay Grade Alignment
Rationale:
To approve the 2018-2019 classified job and pay grade alignment as presented.
Attachments:
2018-2019 Classified Pay Grades 5/17/18 4:13 PM

Add Note
6.G Approval of the Hands on Therapy Agreement
Rationale:
To approve the agreement between Carroll County Schools and Hands on Therapy to provide physical therapy, occupational therapy, and speech therapy services for students who require these services during the 2018-2019 year as presented.
Attachments:
Agreement Hands on Therapy 2018-19 5/17/18 9:36 AM

Add Note
6.H Approval of Emergency Certification for Teachers for 2018-2019
Rationale:
To approve Emergency Certification of teachers for 2018-2019 as needed due to teaching outside their field as presented.

Add Note
6.I Approval of Emergency Certification for Substitute Teachers for 2018-2019
Rationale:
To approve the application for Emergency Certification of Substitute Teachers throughout the 2018-2019 school year as presented.

Add Note
6.J Approval of School Activity Funds
Rationale:
To approve the school activity funds for Kathryn Winn, Cartmell, CCMS, and CCHS for FY 2018-2019 as presented.
Attachments:
Activity Budget FY2019 Cartmell 5/17/18 9:38 AM
Activity Budget FY2019 CCHS 5/17/18 9:38 AM
Activity Budget FY2019 CCMS 5/17/18 9:38 AM
Activity Budget FY2019 K Winn 5/17/18 9:38 AM

Add Note
6.K Approval of the Safe Schools Agreement
Rationale:
To approve the agreement between Safe Schools and Carroll County Schools for the 2018-2019 school year at a price of $4,275.83 as presented.
Attachments:
Agreement-Safe Schools 5/24/18 9:30 AM

Add Note
6.L Approval of the agreement with Pomeroy IT Solutions
Rationale:
To approve the agreement between Carroll County School District and Pomeroy IT Solutions to upgrade one of our core systems this summer as presented.
Attachments:
Agreement Carroll County Schools VMware Upgrade Pomeroy 5/17/18 9:44 AM

Add Note
6.M Approval of the Memorandum of Agreement with Kentucky Transportation Cabinet
Rationale:
To approve the memorandum of agreement between Carroll County School District and the Kentucky Transportation Cabinet, Division of Driver Licensing, for the use of facilities in the distribution of classroom instruction associated with the Kentucky Graduated Licensing Program as presented.
Attachments:
MOA Division of Driver's Licensing 5/17/18 10:07 AM

Add Note
6.N Approval of the Community Work Transition Program Application
Rationale:
To approve the Community Work Transition Program application for the Carroll County School District to submit as presented.
Attachments:
CWTPApplication 2018 5/17/18 10:08 AM

Add Note
6.O Approval of the Overnight Student Trip-CCHS Honor Guard
Rationale:
To approve the overnight student trip for the Honor Guard to attend the POW-MIA Ceremony in Somerset, KY May 18-May 19, 2018, with four students, two faculty members, and one parent as presented.
Attachments:
Overnight Student Trip-Honor Guard 5/17/18 10:10 AM

Add Note
6.P Approval of Food Service hour increase
Rationale:
To approve increasing six (6) food service positions that are four (4) hours currently to six (6) hours that would help the daily routine of the kitchens and make the schedules more efficient. The increase would be approximately $30,000 a year, with $25,000 funded through food service and $5,000.00 funded through Head Start as presented.
Attachments:
SWAP Note-Food Service Hour Increase 5/17/18 10:14 AM

Add Note
6.Q Approval of Gifted/Talented for Primary and Secondary
Rationale:
To approve the gifted/talented position as a fifty (50) hour position for Primary and fifty (50) hour position for Secondary. This would allow one person to focus on primary and one person to focus on secondary needs to be paid from Title I as presented.
Attachments:
SWAP Note-G&T position two positions 5/17/18 10:18 AM

Add Note
6.R Approval of hiring additional ESL Certified Teacher
Rationale:
To approve hiring an additional ESL Certified Teacher due to the increasing number of ESL students across the district, it is becoming difficult for current personnel to meet the needs of all students in all the buildings. This will be funded from Title I as presented.
Attachments:
SWAP Note-Hiring ESL Instructor 5/17/18 10:36 AM

Add Note
6.S Approval of Elementary Summer Enrichment Coordinator Stipend
Rationale:
To approve the stipend of $3,000.00 for Kristi Walker as the coordinator of the Elementary Summer Enrichment camp from July 16-27, the stipend will be paid in two increments as presented.
Attachments:
SWAP Note-Summer Enrichment Camp Stipend 5/17/18 10:44 AM

Add Note
6.T Approval of the Alternate Bid 1 for K Winn Renovation
Rationale:
To approve the alternate bid no.1 from Stanley Schultze for the aluminum windows for Zero dollars, because this is an alternate bid to be added into the base bid not a stand alone bid as presented.
Attachments:
Bid-K Winn Renovation Addition-Alt Bid No 1 5/17/18 11:18 AM

Add Note
6.U Approval of the CCHS Donations
Rationale:
To approve the CCHS Donations from Funding Factory, ABM, Samantha Lenear, and Nucor as presented.
Attachments:
CCHS Donations 5/18/18 11:01 AM

Add Note

7 Communications To and From the Board

Add Note

8 Reports from Principals and Directors

Rationale:

Donna Monroe (Winn)
Jeannie Rohrer(Cartmell)
Dana Oak (CCMS)
Tom Stephens (CCHS)
Amy Sutter (ALC)
Doug Oak (Asst. Supt./CAO)
Jonica Ray (Elem. Instr. Supv.)
Mark Willhoite (DPP/COO)
Kathy Bieger (Special Education)
Carl Roberts (Grant Writer/PR)
Cindy Johann (Technology)

Attachments:

ALC Board Report	5/18/18 10:08 AM
Assistant Superintendent Board Report	5/18/18 10:08 AM
Cartmell Board Report	5/18/18 10:08 AM
Cartmell Reconciliation	5/18/18 10:08 AM
CCCDC Board Report	5/18/18 10:08 AM
CCHS Board Report	5/18/18 10:08 AM
CCHS Reconciliation	5/18/18 10:08 AM
CCMS Board Report 1	5/18/18 10:08 AM
CCMS Board Report 2	5/18/18 10:08 AM
CCMS Reconciliation	5/18/18 10:08 AM
DPP District Services	5/18/18 10:08 AM
Elementary Instruction Supervisor Board Report	5/18/18 10:08 AM
K Winn Board Report	5/18/18 10:08 AM
K Winn Reconciliation	5/18/18 10:08 AM
PR Grant Roberts	5/18/18 10:08 AM
School Nutrition Board Report	5/18/18 10:08 AM
SpEd Report	5/18/18 10:08 AM
Technology Board Report	5/18/18 10:08 AM
Transportation Report 1	5/18/18 10:08 AM
Transportation Report Educational Field Trips	5/18/18 10:08 AM

Add Note

9 Student Achievement

Add Note
10 New Business

Add Note
- 10.A Approval of Assistant Superintendent Oak's Mileage Reimbursement
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve the mileage reimbursement of Mr. Oak for travel to the airport for a recruitment fair in the amount of $45.51 as presented.
  Attachments:
  Mileage-D Oak 5/18/18 10:25 AM
  
  Add Note
- 10.B Discussion and Approval of the Capital Funds Request
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve the Capital Funds Request Form and submitting to KDE (Kentucky Department of Education) to allow capital funds to be used for the DELL computer lease second payment as presented.
  Attachments:
  Capital Fund Request 5/22/18 3:05 PM
  
  Add Note
- 10.C Discussion and Approval of Tentative Budget FY 2019
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve the Tentative Budget for the FY 2018-2019 as presented
  Attachments:
  Tentative Budget 5/18/18 3:32 PM
  
  Add Note
- 10.D Discussion and Approval of the 2018-2019 Certified and Classified Salary Schedules
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve the 2018-2019 Certified and Classified salary schedules as presented.
  Attachments:
  2018-2019 Certified Salary Schedule 5/17/18 4:04 PM
  2018-2019 Classified Salary Schedule 5/24/18 12:03 PM
  2018-2019 Classified Salary Schedule-CL 5/17/18 4:04 PM
  
  Add Note
- 10.E Discussion on School Start and End Time
  Recommendations:
  Mr. Oak will lead discussion only
  
  Add Note
- 10.F Discussion of proposed restroom/concession stand at Carroll County High School
  
  Add Note
- 10.G Discussion and Approval of the Carroll County Child Development Center COLA Application
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion of the COLA Application
  
  I need a motion to approve the Carroll County Child Development Center COLA Application as presented.
  Attachments:
  COLA for CCCDC 5/22/18 4:10 PM
  
  Add Note
11 Board Member Planning Calendar
Rationale:
*Federal and State Law Update is June 7-8, 2018. If you plan to attend I need to know so that I can get you registered.

*Summer KSBA Conference is July 13, 2018 in Lexington. Please let me know if you would be interested in attending and if you need lodging.

Add Note
12 Superintendent's Comments

Add Note
13 Board Member Comments

Add Note
14 Executive Session as Needed
Rationale:

______ Motion

______ Second

______ All in Favor-Vote

Add Note
15 Adjournment
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to approve adjourning the May 24, 2018 board meeting at ________ p.m.

Add Note

Treasurers Report 1	5/18/18 10:00 AM
Treasurers Report 2	5/18/18 10:00 AM
Treasurers Report 3	5/18/18 10:00 AM
Treasurers Report 4	5/18/18 10:00 AM
Treasurers Report 5	5/18/18 10:00 AM

Activity Budget FY2019 Cartmell	5/17/18 9:38 AM
Activity Budget FY2019 CCHS	5/17/18 9:38 AM
Activity Budget FY2019 CCMS	5/17/18 9:38 AM
Activity Budget FY2019 K Winn	5/17/18 9:38 AM

2018-2019 Certified Salary Schedule	5/17/18 4:04 PM
2018-2019 Classified Salary Schedule	5/24/18 12:03 PM
2018-2019 Classified Salary Schedule-CL	5/17/18 4:04 PM

Carroll CountyMay 24, 2018 5:00 PMRegular Board MeetingCarroll County Middle School Health Room

Carroll County
May 24, 2018 5:00 PM
Regular Board Meeting

Carroll County Middle School Health Room