July 25, 2019 5:00 PM Offline Agenda with Attachments

1 Call to Order / Roll Call
Rationale:
Ron Livingood Ed.D, Superintendent Designee; Doug Oak, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary are present.

Add Note
2 Pledge of Allegiance

Add Note
3 Approval of Agenda
Rationale:

______ Motion

______ Second

______ All In Favor-Vote
Recommendations:
I need a motion to approve agenda items 1 - 15 as presented.

Add Note

4 Treasurer's Report

Attachments:

Treasurers Report 1	7/19/19 2:31 PM
Treasurers Report 2	7/19/19 2:31 PM
Treasurers Report 3	7/19/19 2:31 PM
Treasurers Report 4	7/19/19 2:31 PM
Treasurers Report 5	7/19/19 2:31 PM
Treasurers Report 6	7/19/19 2:31 PM

Add Note

5 Public Recognition

Add Note

6 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ All In Favor-Vote
Recommendations:: I need a motion to approve consent agenda items 6A-6T as presented.
Add Note

6.A Approval of Minutes
Rationale:
To approve the June 18, 2019 Working Board Minutes and the June 27, 2019 Board Minutes as presented.
Attachments:
June 18, 2019 Working Board Meeting 7/17/19 2:08 PM
June 27, 2019 Board Minutes 7/17/19 2:08 PM

Add Note
6.B Approval of Facilities Use

Add Note
- 6.B.1 Approval of the Facility Use Request 1
  Rationale:
  To approve the facility use request 1 KY Panther, Brandon Hicks, to use the CCHS Baseball Field, Conditioning Center, and Turf Room pitching machine, for practice for varying days and times as presented.
  Attachments:
  Facility Use Request 1 7/17/19 2:08 PM
  
  Add Note

6.C Approval of Bills and Salaries Payable

Rationale:

To approve the Bills and Salaries payable as presented.

Attachments:

Bills Payable 21st Century	7/19/19 12:28 PM
Bills Payable Cartmell June	7/19/19 12:28 PM
Bills Payable Cartmell July	7/19/19 12:28 PM
Bills Payable CCCDC	7/19/19 12:28 PM
Bills Payable CCHS	7/19/19 12:28 PM
Bills Payable CCMS June	7/19/19 12:28 PM
Bills Payable CCMS July	7/19/19 12:28 PM
Bills Payable CO June	7/19/19 12:28 PM
Bills Payable CO 1	7/19/19 12:28 PM
Bills Payable CO 2	7/19/19 12:28 PM
Bills Payable CO 3	7/19/19 12:28 PM
Bills Payable CO 4	7/19/19 12:28 PM
Bills Payable Family Ties June	7/19/19 12:28 PM
Bills Payable Family Ties July	7/19/19 12:28 PM
Bills Payable Food Service June	7/19/19 12:28 PM
Bills Payable Food Service July	7/19/19 12:28 PM
Bills Payable K Winn July	7/19/19 12:28 PM
Bills Payable YSC June	7/19/19 12:28 PM
Bills Payable YSC July	7/19/19 12:28 PM

Add Note

6.D Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification

New Employees to the District

Darian Skirvin; Inst. Asst.; CCCDC

Shelby Walker; Ins. Asst; CCCDC

Jonathan Moore; Teacher; Cartmell

Nicole Bennett; Teacher; Cartmell

Jodi Ellis; Inst. Monitor; Cartmell

Nicole Flint; Social Worker; Cartmell

Janet Dills; Teacher; CCMS

Robert Helton; Assoc. Principal; CCMS

Larisa McKinney; Teacher; CCMS

Mary White; Teacher; CCHS

Katrena Jordan; Teacher; CCHS

Transfers within the District

Jeannette Adams; CoordinatorIII After School Program; Cartmell

Chasity Snow; GT Teacher; District

Add Note
6.E Approval of the agreement with All Kids Can
Rationale:
To approve the agreement between Carroll County School District and All Kids Can to provide therapy and other services to student's of Carroll County as presented.
Attachments:
19-20 Agreement All Kids Can 7/17/19 2:08 PM

Add Note
6.F Approval of the SHI Microsoft Agreement
Rationale:
To approve the SHI Microsoft agreement which allows us to install Microsoft Products on all district devices as presented.
Attachments:
19-20 Agreement SHI Quote-Office License 7/17/19 2:08 PM

Add Note
6.G Approval of the 2019-2020 Community Work Transition Program Agreement
Rationale:
To approve the 2019-2020 Community Work Transition Program agreement which works with our secondary school age students enrolling in pre-employment transition services as presented.
Attachments:
19-20 CTWP MOU 7/17/19 2:09 PM

Add Note
6.H Approval of the School Nutrition Procurement Certification
Rationale:
To approve the school nutrition procurement certification to participate in the National School Lunch Program, School Breakfast Program, Special Milk Program for Children, and Uniform Administrative requirements, cost principles, and audit requirements for Federal Awards as presented.
Attachments:
2019-2020 School Food Authority Procurement Plan 7/17/19 2:11 PM

Add Note
6.I Approval of the 2019-2020 school nutrition fees
Rationale:
To approve the 2019-2020 fees for school nutrition for adult breakfast/lunch prices and a la carte pricing as presented.
Attachments:
19-20 School Nutrition Pricing 7/17/19 2:11 PM

Add Note
6.J Approval of the SchoolPointe Agreement
Rationale:
To approve the 2019-2020 agreement with SchoolPointe which maintains the district and school website in the amount of $4,000.00 as presented.
Attachments:
19-20 SchoolPointe Agreement 7/17/19 2:11 PM

Add Note
6.K Approval of the Updated 2019-2020 Employee Handbook
Rationale:
To approve the updated employee handbook with all updated information from policies added for the 2019-2020 school year as presented.
Attachments:
2019-2020 Draft Employee Handbook 7/17/19 2:11 PM

Add Note
6.L Approval of the School Resource Officers Agreement
Rationale:
To approve the School Resource Officer(s) Agreement between the School District and the City of Carrollton and the Carrollton Police Department, a copy of which is attached to these Minutes, and to authorize the Board Chair and the Superintendent to sign the agreement.

Attachments:
2019-2020 SRO Contract Carroll 7/17/19 2:12 PM

Add Note
6.M Approval of the Vision Impaired Teacher job description
Rationale:
To approve the job description for the Vision Impaired Teacher as presented.
Attachments:
Job Description 2095 VISION IMPAIRED TEACHER 2095 7/17/19 2:12 PM

Add Note
6.N Approval of the COLA Funds
Rationale:
To approve the COLA Funds for the Carroll County Child Development Center which is the cost of living adjustment. This was approved in the overall grant approval however it needs to show separately in the minutes as presented.
Attachments:
SWAP Note-COLA Funds 7/17/19 2:13 PM

Add Note
6.O Approval of Surplus Floor Scrubber
Rationale:
To approve the surplus of the Kathryn Winn Primary floor scrubber that is no longer in working condition and will be disposed of as presented.
Attachments:
SWAP Note-Surplus Inventory 7/17/19 2:13 PM

Add Note
6.P Approval of the Carroll County Middle School fundraisers
Rationale:
To approve the Carroll County Middle School fundraisers for the 2019-2020 school year as presented.
Attachments:
CCMS Fundraisers 7/18/19 12:26 PM

Add Note
6.Q Approval of The Children's Theatre Agreement
Rationale:
To approve the agreement for the Carroll County Middle School to have The Children's Theatre present plays at the middle school for the 2019-2020 school year as presented.
Attachments:
CCMS The Childrens Theatre agreement 7/18/19 12:25 PM

Add Note
6.R Approval of Additional Days for Accelerated Learning Teacher
Rationale:
To approve thirty-seven (37) additional days for the Center for Accelerated Learning Teacher for credit recovery and additional classes during June and July as presented.
Attachments:
SWAP NOTE-Additional Days Accelerated Learning Teacher 7/19/19 11:54 AM

Add Note
6.S Approval of the Social Worker/Mental Health Coordinator Salary Schedule
Rationale:
To approve the adjusted social worker/mental health coordinator salary schedule adjustment that aligns with other areas of certification as presented.
Attachments:
2019-2020 revised Classified Salary Schedule 7/19/19 2:29 PM
SWAP Note-Social Work Salary Adjustments 7/19/19 1:32 PM

Add Note
6.T Approval of the MOA between Carroll County, iLead, and EKU dual credit
Rationale:
To approve the memorandum of agreement between Carroll County Schools, iLead Academy, and Eastern Kentucky University for dual credit courses as presented.
Attachments:
2019-20 Dual Credit Brochure iLead EKU 7/22/19 1:59 PM
Carroll County and iLEAD Academy MOA 7/22/19 1:59 PM

Add Note

7 Communications To and From the Board

Add Note

8 Reports from Principals and Directors

Rationale:

Donna Monroe (Winn)
Jeannie Rohrer(Cartmell)
Dana Oak (CCMS)
Joshua Covington (CCHS)
Doug Oak (Asst. Supt./CAO)
Jonica Ray (Elem. Instr. Supv.)
Mark Willhoite (DPP/COO)
Kathy Bieger (Special Education)
Carl Roberts (Grant Writer/PR)
Cindy Johann (Technology)

Attachments:

Asst Super July 2019	7/19/19 12:09 PM
Cartmell Board Report	7/19/19 12:09 PM
Cartmell Reconciliation	7/19/19 12:09 PM
CCCDC Board Report	7/19/19 12:09 PM
CCHS Board Report	7/19/19 12:09 PM
CCHS Reconciliation	7/19/19 12:09 PM
CCMS Board Report	7/19/19 12:09 PM
CCMS Reconciliation	7/19/19 12:09 PM
DPP District Services	7/19/19 12:09 PM
Elementary Instruction Supervisor	7/19/19 12:09 PM
K Winn Board Report	7/19/19 12:09 PM
K Winn Reconciliation	7/19/19 12:09 PM
PR Grant Roberts	7/19/19 12:09 PM
School Nutrition Board Report	7/19/19 12:09 PM
SpEd Board Report	7/19/19 12:09 PM
Technology Report	7/19/19 12:09 PM
Transportation Educational Field Trips	7/19/19 12:09 PM
Transportation Report 1	7/19/19 12:09 PM

Add Note

9 Old Business

Add Note
10 New Business

Add Note
- 10.A Approval of the Kathryn Winn Renovation July Pay App
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve the July Pay Apps for Kathryn Winn renovation as presented.
  Attachments:
  Pay App-K Winn July 7/19/19 9:41 AM
  
  Add Note
- 10.B Discussion and Approval of the Kathryn Winn Renovation Change Orders
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on the Kathryn Winn Primary Renovation-This change order is the CM fees for the additional time sensitive change order that was approved in June that covered the Nora Floor High Adhesive.
  
  I need a motion to approve the CM Contract change order in the amount of $415.44 that was for the Nora Floor time sensitive change order approved in June as presented.
  Attachments:
  Change Order K Winn Renovation-CM Contract 7/18/19 12:26 PM
  
  Add Note
- 10.C Discussion and Approval of the Second Reading of the Policy and Procedure Update
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on the Policy and Procedures.
  
  I need a motion to approve the second reading of the updated Policy and Procedures for the 2019-2020 school year as presented.
  Attachments:
  P&P Update Cover Letter 7/18/19 11:07 AM
  P&P Policy Checklist 7/18/19 11:07 AM
  P&P Policy Update 7/18/19 11:07 AM
  P&P Procedure Checklist 7/18/19 11:07 AM
  P&P Procedure Update 7/18/19 11:07 AM
  
  Add Note
- 10.D Discussion and Approval of the Second Reading of the Code of Conduct
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on the Code of Conduct.
  
  I need a motion to approve the second reading of the code of conduct as presented.
  Attachments:
  19-20 CODE OF CONDUCT - Draft 7/18/19 11:07 AM
  
  Add Note
- 10.E Approval of Superintendent Designee Livingood's Mileage & expense Reimbursement
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve the mileage and parking reimbursement for Dr. Livingood for UofL visit to Mr. Osborne, Nazareth Home visit to Mr. Osborne, visit to Mr. Osborne's residence, KASA Mileage, KASA Parking in the amount of $340.50 as presented.
  Attachments:
  Mileage Dr. Livingood 7/19/19 12:04 PM
  
  Add Note
- 10.F Approval of Assistant Superintendent Oak's Mileage Reimbursement
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve the mileage reimbursement of Mr. Oak for KASA Conference at the Galt House July 16-18, 2019 in the amount of $58.59 as presented.
  Attachments:
  Mileage Mr. Oak 7/19/19 12:05 PM
  
  Add Note
- 10.G Discussion and Approval of Bus Monitor positions at Head Start
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion of two (2) four hour bus monitor positions for Head Start.
  
  I need a motion to approve two four hour bus monitor positions to be paid from head start funds, these are 144 day positions as presented.
  
  Add Note
- 10.H Discussion and Approval of Emergency Purchase
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion of Emergency Purchase
  
  I need a motion to approve an emergency purchase declaration for three (3) split system units for three (3) Carroll County High School classrooms that are having climate control issues as presented.
  Attachments:
  Emergency Purchase Declaration 7/17/19 2:12 PM
  
  Add Note
11 Board Member Planning Calendar

Add Note
12 Superintendent's Comments

Add Note
13 Board Member Comments

Add Note
14 Executive Session

Add Note
- 14.A Approval to enter into Executive Session
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  In accordance with KRS 61.810(1)(f) and KRS 156.557(6)(c), I need a motion to go into executive session for preliminary discussions for the Superintendent's summative evaluation and discussion which might lead to discipline or dismissal of an individual employee; and pursuant to KRS 61.810(1)(c) for discussions of proposed or pending litigation against or on behalf of the school district, because of attorney-client privilege at ______pm.
  
  Add Note
- 14.B Approval to Exit Executive Session and Resume Regular Meeting
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve exiting executive session and resuming the regular meeting at ___________.
  
  Add Note
15 Adjournment
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to approve adjourning the July 25, 2019 board meeting at ________ p.m.

Add Note

June 18, 2019 Working Board Meeting	7/17/19 2:08 PM
June 27, 2019 Board Minutes	7/17/19 2:08 PM

2019-2020 revised Classified Salary Schedule	7/19/19 2:29 PM
SWAP Note-Social Work Salary Adjustments	7/19/19 1:32 PM

2019-20 Dual Credit Brochure iLead EKU	7/22/19 1:59 PM
Carroll County and iLEAD Academy MOA	7/22/19 1:59 PM

P&P Update Cover Letter	7/18/19 11:07 AM
P&P Policy Checklist	7/18/19 11:07 AM
P&P Policy Update	7/18/19 11:07 AM
P&P Procedure Checklist	7/18/19 11:07 AM
P&P Procedure Update	7/18/19 11:07 AM

Carroll CountyJuly 25, 2019 5:00 PMRegular Board MeetingCarroll County Middle School Media Center

Carroll County
July 25, 2019 5:00 PM
Regular Board Meeting

Carroll County Middle School Media Center