November 21, 2019 5:00 PM Offline Agenda with Attachments

1 Call to Order / Roll Call
Rationale:
Danny Osborne, Superintendent; Doug Oak, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary are present.

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2 Pledge of Allegiance

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3 Approval of Agenda
Rationale:

______ Motion

______ Second

______ All In Favor-Vote
Recommendations:
I need a motion to approve agenda items 1 - 17 as presented.

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4 Panther Paws

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5 Student Achievement
Rationale:
Ms. Rohrer and Cartmell will present Ron Clark Model

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6 Treasurer's Report

Attachments:

Treasurers Report 1	11/14/19 3:22 PM
Treasurers Report 2	11/14/19 3:22 PM
Treasurers Report 3	11/14/19 3:22 PM
Treasurers Report 4	11/14/19 3:22 PM
Treasurers Report 5	11/14/19 3:22 PM
Treasurers Report 6	11/14/19 3:22 PM

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7 Public Recognition

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8 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ All In Favor-Vote
Recommendations:: I need a motion to approve consent agenda items 8A-8J as presented.
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8.A Approval of Minutes
Rationale:
To approve the October 24, 2019 Board Minutes and the October 29th and 30th SBDM Board Meeting Minutes as presented.
Attachments:
October 24, 2019 Board Minutes 11/14/19 3:24 PM
October 29, 2019 SBDM Special Board Meeting 11/14/19 3:24 PM
October 30, 2019 SBDM Special Board Meeting 11/14/19 3:24 PM

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8.B Approval of Facilities Use

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- 8.B.1 Approval of Facility Use Request 1
  Rationale:
  To approve the Facility Use Request 1 for the River Valley Yard Goats, representative Hannah Cook and Renee Coghill to use the conditioning center for softball practice at various dates from 11/11/19-08/01/20 at available times as presented.
  Attachments:
  Facility Use Request 1 11/14/19 3:25 PM
  
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- 8.B.2 Approval of Facility Use Request 2
  Rationale:
  To approve the facility request 2, Carroll County Arts Board, Gregory Beck representative to use the Carroll County Middle School Auditorium December 6, 2019 for the Community Christmas Concert from 10a-10p as presented.
  Attachments:
  Facility Use Request 2 11/15/19 9:41 AM
  
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8.C Approval of Bills and Salaries Payable

Rationale:

To approve the Bills and Salaries payable as presented.

Attachments:

Bills Payable Cartmell	11/14/19 3:37 PM
Bills Payable CCCDC	11/14/19 3:37 PM
Bills Payable CCHS	11/14/19 4:04 PM
Bills Payable CCMS	11/14/19 3:37 PM
Bills Payable CO 1	11/14/19 3:37 PM
Bills Payable CO 2	11/14/19 3:37 PM
Bills Payable CO 3	11/14/19 3:37 PM
Bills Payable CO 4	11/15/19 10:01 AM
Bills Payable CO 5	11/15/19 3:21 PM
Bills Payable CO 6	11/15/19 4:05 PM
Bills Payable Family Ties	11/14/19 3:37 PM
Bills Payable Food Service 1	11/14/19 3:37 PM
Bills Payable Food Service 2	11/14/19 3:37 PM
Bills Payable K Winn	11/14/19 3:37 PM
Bills Payable YSC	11/14/19 3:37 PM

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8.D Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification

New Employees to the District

Linda Nichols; Bus Monitor; CCCDC

Cindy Harmon; Cook/Baker; KWINN

Ashley Bernabe; Cook/Baker; Cartmell

Erin Ashcraft; Inst. Asst.; CCMS

Jennifer Britton; Inst. Asst.; CCMS

Sarah Beatty; Athletic Trainer; CCHS

Resigning:

Patricia Shreck; Inst. Asst.; 10/18/2019

Sheryl Arvin; Cook/Baker; 10/24/2019

Erin Lageman; Inst. Asst.; 11/08/2019

Yesenia Ramirez Montiel; Inst. Asst.; 11/14/2019

Sophiah Lathan; Inst. Asst.; 11/22/2019

Retiring

Transfers within the District

Leave of Absence

Ellen Jones; 10/31/19-unknown

Debra Smith; 10/07/19-11/11/2019

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8.E Approval of the 2019-2020 School Bus Purchase Authorization
Rationale:
To approve the Kentucky Department of Education 2019-2020 school bus purchase authorization form for one school bus in the amount of $106,574.00 as presented.
Attachments:
19-20 Bus Purchase 11/14/19 3:25 PM

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8.F Approval of the School Facilities Construction Commission FY2020 KETS Offer
Rationale:
To approve the School Facilities Construction Commission (SFCC) official FY2020 KETS Offer in the amount of $15,659 as presented.
Attachments:
2020 KETS 1st Offer 11/14/19 3:25 PM

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8.G Approval to submit the CITE/NKU STLP Mini-Grant
Rationale:
To approve submitting the CITE/NKU STLP Mini-Grant for MERGE Cubes that will help enable active learning as presented.
Attachments:
Grant-NKUMINIGRANT19 11/14/19 3:25 PM

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8.H Approval for two additional Head Start Instructional Assistants
Rationale:
To approve hiring two additional instructional assistants for Head Start to serve in a classroom that 65% of students have a disability, one position will be paid with Head Start and Kentucky Pre-School budget and one instructional assistant will be paid from general fund as presented.
Attachments:
SWAP Note-CCCDC Instructional Assistant 11/14/19 3:26 PM

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8.I Approval of the Combi Oven and Hot/Cold/Freeze Table
Rationale:
To approve the bid for the combi oven and hot/cold/freeze table and award the bid to C&T Design and Equipment Co. for the amount of $48,489.85 as presented.
Attachments:
Bid-Kitchen Equipment 11/14/19 3:26 PM

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8.J Approval of the Overnight CCHS Student Trip for 2022
Rationale:
To approve the CCHS Student trip that will take place on Spring Break in 2022 to Italy and Greek Islands as presented.
Attachments:
Overnight Trip-CCHS Italy Greece 11/14/19 3:26 PM

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9 Communications To and From the Board

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10 Reports from Principals and Directors

Rationale:

Donna Monroe (Winn)
Jeannie Rohrer(Cartmell)
Dana Oak (CCMS)
Joshua Covington (CCHS)
Doug Oak (Asst. Supt./CAO)
Jonica Ray (Elem. Instr. Supv.)
Mark Willhoite (DPP/COO)
Kathy Bieger (Special Education)
Carl Roberts (Grant Writer/PR)
Cindy Johann (Technology)

Attachments:

Assistant Superintendent Board Report	11/15/19 1:35 PM
Cartmell Board Report	11/15/19 9:47 AM
Cartmell Reconciliation	11/15/19 9:47 AM
CCCDC Board Report	11/15/19 9:47 AM
CCHS Board Report	11/15/19 9:47 AM
CCHS Reconciliation	11/15/19 9:47 AM
CCMS Board Report 1	11/15/19 9:47 AM
CCMS Board Report 2	11/15/19 9:47 AM
CCMS Reconciliation	11/15/19 9:47 AM
Elementary Instructional Supervisor	11/15/19 9:47 AM
K Winn Board Report	11/15/19 9:47 AM
K Winn Reconciliation	11/15/19 9:47 AM
PR Grant Roberts	11/15/19 9:47 AM
School Nutrition	11/15/19 9:47 AM
SpEd Board Report	11/15/19 9:47 AM
Technology Board Report	11/15/19 9:47 AM

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11 New Business

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- 11.A Approval of Superintendent Osborne's Mileage Reimbursement
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve the mileage reimbursement for Mr. Osborne for KASA meeting in the amount of $42.64 as presented.
  Attachments:
  Mileage-D Osborne 11/14/19 3:28 PM
  
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- 11.B Discussion and Approval first reading of 2020-2021 School Calendar
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on the 2020-2021 first reading of the school calendar.
  
  I need a motion to approve the first reading of the 2020-2021 school calendar as presented.
  Attachments:
  2020-2021 School Calendar Draft 11.14.19 11/14/19 4:04 PM
  
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- 11.C Approval of the Kathryn Winn November Pay App
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve the November Pay App for the Kathryn Winn Primary renovation as presented.
  Attachments:
  K Winn November Pay App 11/14/19 3:27 PM
  
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- 11.D Discussion and Approval of Kathryn Winn Renovation Substantial Completion
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on the Kathryn Winn Renovation Substantial Completion.
  
  I need a motion to approve the substantial completion certificates as certified by our architects and construction manager as presented.
  Attachments:
  K Winn Renovation Certificate of Substantial Completion 11/15/19 9:42 AM
  K Winn Renovation Surety To Final Payment 11/15/19 9:42 AM
  
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- 11.E Discussion and Approval of the Affidavit, Certificate, and Partial Release of Lien and Claims for the Roofing at Kathryn Winn
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion of the Affidavit Certificate and Partial Release of Lien and Claims.
  
  I need a motion to approve the certificate and partial release of lien and claims for Tri-State Roofing and Sheet Metal Company per the affidavit as presented.
  Attachments:
  K Winn Affidavit-Renovation Pay App 11/15/19 3:15 PM
  
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- 11.F Discussion and Approval of K Winn Renovation Substantial Completion for Tri-State Roofing
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on the Substantial completion of the Tri-State Roofing.
  
  I need a motion to approve the substantial completion and for Tri-State roofing project on the Kathryn Winn Renovation as certified by our architects and construction manager as presented.
  Attachments:
  K Winn Consent of Surety - Tri-State Roofing 11/19/19 4:21 PM
  K Winn Substantial Completion Tri-State Roofing Signed 11/19/19 4:21 PM
  
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- 11.G Discussion and Approval of the Tri-State Roofing Pay App
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on the Tri-State Roofing Pay App.
  
  I need a motion to approve the Tri-State Roofing pay app in the amount of $72,866.89 as presented.
  Attachments:
  Pay App Tri-State Roofing 11/21/19 9:39 AM
  
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12 Board Member Planning Calendar

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13 Superintendent's Comments

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14 Board Member Comments

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15 Executive Session

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- 15.A Approval to enter Executive Session
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  
  Recommendations:
  I need a motion to go into executive session pursuant to KRS 61.810(1)(f) for discussions or hearings which might lead to discipline or dismissal of a Carroll County student at ______pm.
  
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- 15.B Approval to Exit Executive Session and Resume Regular Meeting.
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve exiting executive session and resuming the regular meeting at ___________.
  
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16 Recommendation of the Board for Student #1962128763
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to expel student 1962128763 with services for one calendar year, the student will be considered for readmission to regular Carroll County School System on or about April 13, 2020 provided that all following conditions are met within the signed agreement.

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17 Adjournment
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to approve adjourning the November 21, 2019 board meeting at ________ p.m.

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October 24, 2019 Board Minutes	11/14/19 3:24 PM
October 29, 2019 SBDM Special Board Meeting	11/14/19 3:24 PM
October 30, 2019 SBDM Special Board Meeting	11/14/19 3:24 PM

K Winn Renovation Certificate of Substantial Completion	11/15/19 9:42 AM
K Winn Renovation Surety To Final Payment	11/15/19 9:42 AM

K Winn Consent of Surety - Tri-State Roofing	11/19/19 4:21 PM
K Winn Substantial Completion Tri-State Roofing Signed	11/19/19 4:21 PM

Carroll CountyNovember 21, 2019 5:00 PMRegular Board MeetingCarroll County Middle School Media Center

Carroll County
November 21, 2019 5:00 PM
Regular Board Meeting

Carroll County Middle School Media Center