July 23, 2020 5:00 PM Offline Agenda with Attachments

1 Call to Order / Roll Call
Rationale:
Danny Osborne, Superintendent; Jonica Ray, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary are present.

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2 Approval of Agenda
Rationale:

______ Motion

______ Second

______ All In Favor-Vote
Recommendations:
I need a motion to approve agenda items 1 - 14 as presented.

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3 Student Achievement

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4 Treasurer's Report

Attachments:

Treasurers Report 1	7/16/20 3:29 PM
Treasurers Report 2	7/16/20 3:29 PM
Treasurers Report 3	7/16/20 3:29 PM
Treasurers Report 4	7/16/20 3:29 PM
Treasurers Report 5	7/23/20 3:24 PM
Treasurers Report 6	7/16/20 3:29 PM

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5 Public Recognition
Rationale:
Jacklyn Fink-CCEA

Cheri Mann-ESL

Erica Alvarado-Parent

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6 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ All In Favor-Vote
Recommendations:: I need a motion to approve consent agenda items 6A-6S as presented.
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6.A Approval of Minutes
Rationale:
To approve the June 17, 2020 Special Working Board Minutes and June 25, 2020 Board Minutes as presented.
Attachments:
June 17, 2020 Special Working Board Meeting Minutes 7/16/20 3:28 PM
June 25, 2020 Board Minutes 7/17/20 9:09 AM

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6.B Approval of Facilities Use

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6.C Approval of Bills and Salaries Payable

Rationale:

To approve the Bills and Salaries payable as presented.

Attachments:

Bills Payable CCCDC	7/17/20 10:27 AM
Bills Payable K Winn	7/17/20 10:35 AM
Bills Payable Cartmell	7/17/20 10:27 AM
Bills Payable CCMS	7/17/20 10:27 AM
Bills Payable CCHS	7/17/20 10:27 AM
Bills Payable CO GF June	7/17/20 10:27 AM
Bills Payable CO GF July	7/17/20 10:27 AM
Bills Payable CO1	7/17/20 10:27 AM
Bills Payable CO 2	7/22/20 8:47 AM
Bills Payable Family Ties	7/17/20 10:27 AM
Bills Payable YSC	7/17/20 10:27 AM

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6.D Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification

New Employees to the District

Mary Beth Townsend; Custodian; Cartmell

Carmen Mitchell; Teacher; KWinn

Paula Curry; Teacher; KWinn

Jenine Sullivan; Teacher; CCMS

Resigning:

Joyce Hunt; Inst. Asst.; 06/30/2020

Chelsie Zink; Teacher; 06/30/2020

Henry Chris Covington; Teacher; 06/30/2020

Retiring

Jennifer Winkle; Program Specialist; 07/31/2020

Mark Blythe; Inst. Asst.; 07/31/2020

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6.E Approval of Non-Resident Contracts
Rationale:
To approve the Non-Resident Contracts for 2021-2022 for Barren County, Campbell County, Eminence Independent, Erlanger-Elsmere, Gallatin County, Grant County, Henry County, Kenton County, Oldham County, Owen County, Trimble County, Williamstown Independent as presented.
Attachments:
Non-resident Agreement 7/16/20 3:29 PM

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6.F Approval of the Updated 2020-2021 Coaches and Employee Handbooks
Rationale:
To approve the updated coaches and employee handbooks for the 2020-2021 school year as presented.
Attachments:
2020-2021 Employee Handbook 7/16/20 3:30 PM
2020-2021 Coaches Handbook 7/16/20 3:30 PM

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6.G Approval of the Agreement between Carroll County Schools and Midway
Rationale:
To approve the agreement between Carroll County Schools and Midway college for placement of student teachers in 2020-2021 as presented.
Attachments:
2020-2021 Midway Agreement 7/16/20 3:30 PM

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6.H Approval to Allocate of Cartmell ESS Funds
Rationale:
To allocate $3,000.00 from ESS Funds for 19-20 to after school ESS, certified staff will be paid the district determined hourly rate to provide mathematics and reading tier 3 intervention as presented.
Attachments:
SWAP Note-Cartmell ESS Funds 7/16/20 3:30 PM

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6.I Approval to accept Nearpod Grant
Rationale:
To approve the 3 year Nearpod grant for CCHS as presented.
Attachments:
Grant-NearPod 7/16/20 3:31 PM

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6.J Approval of the JCTC Pre-employment Transition Agreement amendment
Rationale:
To approve amendment #1 for the JCTC pre-employment transition agreement that was approved at the April Meeting. This amendment corrects the dates for 2020-2021 as presented.
Attachments:
JCTC Pre-employment Transition Agreement-Amendment 7/16/20 3:31 PM
SWAP Note-JCTC Amendment 7/16/20 3:31 PM

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6.K Approval of CCHS Supplement
Rationale:
To approve a $6,000.00 supplement for Greg Lawson for extra duties performed as an administrator, that will be paid from the teacher allocation that was forgiven per request of CCHS as presented.
Attachments:
SWAP Note-CCHS Supplement 7/16/20 3:32 PM

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6.L Approval of the FY2021 District Funding Assurances
Rationale:
To approve the FY2021 District Funding Assurance that is state required for the local education agency to file that we follow and comply with the assurances as presented.
Attachments:
2020-2021 District Assurances 7/16/20 3:32 PM

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6.M Approval of the CCMS Student Fees 2020-2021
Rationale:
To approve the CCMS Student Fees for 2020-2021 as presented.
Attachments:
CCMS Fees 7/20/20 1:16 PM
SWAP Note-Student Fees for 2020 7/20/20 1:20 PM

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6.N Approval of Achieve3000 Renewal
Rationale:
To approve the Achieve3000 quote for 2020-2021 school year as presented.
Attachments:
Achieve3000 Quote 7/17/20 10:16 AM
Achieve3000 Terms 7/17/20 10:16 AM

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6.O Approval of the CCMS Fundraisers
Rationale:
To approve the CCMS Fundraisers for 2020-2021 as presented.
Attachments:
CCMS Fundraiser 20-21 7/17/20 10:17 AM

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6.P Approval of the Food Service Procurement Plan
Rationale:
To approve the food service procurement plan that adheres to free and open competition as presented.
Attachments:
Food Service Procurement Plan 7/17/20 10:17 AM

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6.Q Approval of the CCHS Fees for 2020-2021
Rationale:
To approve the 2020-2021 CCHS Fees as presented.
Attachments:
CCHS Fees 7/20/20 1:16 PM
SWAP Note-Student Fees for 2020 7/20/20 1:19 PM

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6.R Approval of Middle School Math Consultant
Rationale:
To approve 129 days for Trudy Louden to work at Carroll County Middle School as a Math Consultant to be paid from Title I as presented.
Attachments:
SWAP Note-CCMS Math Consultant 7/17/20 10:44 AM

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6.S Approval of the 2020-2021 Student Code of Conduct
Rationale:
To approve the 2020-2021 student code of conduct as presented.
Attachments:
2020-2021 CODE OF CONDUCT - Draft 7/20/20 3:19 PM

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7 Communications To and From the Board

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8 Reports from Principals and Directors

Rationale:

Leah Spencer (CCCDC)
Donna Monroe (Winn)
Brandi Boothby (Cartmell)
Dana Oak (CCMS)
Joshua Covington (CCHS)
Jonica Ray (Asst. Supt./CAO)
Jeannie Rohrer (Supv. of Inst.)
Mark Willhoite (DPP/COO)
Wayne Sizemore (Special Education)
Carl Roberts (Grant Writer/PR)
Cindy Johann (Technology)

Attachments:

CCCDC Board Report	7/17/20 10:25 AM
K Winn Board Report	7/17/20 10:25 AM
K Winn Reconciliation	7/17/20 10:25 AM
Cartmell Board Report	7/17/20 10:25 AM
Cartmell Reconciliation	7/17/20 10:25 AM
CCMS Board Report	7/17/20 10:57 AM
CCMS Reconciliation	7/17/20 10:25 AM
CCHS Board Report	7/17/20 10:57 AM
CCHS Reconciliation	7/17/20 10:25 AM
PR Grant Roberts	7/17/20 10:25 AM
School Nutrition	7/17/20 10:25 AM
SpEd Board Report	7/17/20 10:25 AM
Technology Board Report	7/17/20 10:25 AM
Supervisor of Instruction	7/17/20 3:08 PM
DPP District Services	7/20/20 2:37 PM
Asst Sup Board Report	7/20/20 2:48 PM

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9 Old Business

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10 New Business

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10.A Discussion and Approval of the Second Reading of the Policy and Procedure Update
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
Discussion on the Second Reading of the policy and procedures. Is there any discussion?

I need a motion to approve the second reading of the policy and procedures as presented.
Attachments:
P&P Update Cover Letter 7/17/20 9:31 AM
P&P Policy Checklist 7/17/20 9:31 AM
P&P Procedure Checklist 7/17/20 9:31 AM
P&P Policy Update 7/17/20 9:31 AM
P&P Procedure Update 7/17/20 9:31 AM

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10.B Discussion and Approval of the COVID-19 Board Resolution
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
Discussion on the COVID-19 Board Resolution.

I need a motion to pass the COVID-19 Board Resolution as presented.
Attachments:
2020 CoVid-19 Board Resolution 7/17/20 10:36 AM

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10.C Approval of the 2020-2021 School Calendar
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
Discussion on the revised 2020-2021 school calendar.

I need a motion to approve the revised 2020-2021 school calendar as presented.
Attachments:
Revised 2020-2021 School Calendar 7/17/20 3:08 PM

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10.D Discussion and Approval of District Re-Opening Plans

Rationale:

______ Motion

______ Second

______ All in Favor-Vote

Recommendations:

Discussion on Carroll County District Re-opening Plan:
Mr. Conrad-Food Service
Mr. Willhoite-Transportation/Buildings & Grounds
Ms. Ray/Ms. Rohrer-Virtual Online Learning
Mr. Osborne

I need a motion to approve the Carroll County District re-opening plan as presented.

Attachments:

CC student feeding plan 2021	7/23/20 3:20 PM
Carroll Co Re-Entry Plan Draft-DPP COO	7/23/20 10:19 AM
Carroll County Virtual School and Distance Learning Models SOI	7/23/20 3:20 PM
2020 Reopening Plan-Superintendent	7/23/20 10:19 AM

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11 Board Member Planning Calendar
Rationale:
Working Board Meeting-August 18, 2020

August
1. Discussion of property Tax Rates
2. Discuss Vehicle Tax Rate
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12 Superintendent's Comments

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13 Board Member Comments

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14 Adjournment
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to approve adjourning the July 23, 2020 Special Board Meeting at ________ p.m.

Add Note

June 17, 2020 Special Working Board Meeting Minutes	7/16/20 3:28 PM
June 25, 2020 Board Minutes	7/17/20 9:09 AM

2020-2021 Employee Handbook	7/16/20 3:30 PM
2020-2021 Coaches Handbook	7/16/20 3:30 PM

JCTC Pre-employment Transition Agreement-Amendment	7/16/20 3:31 PM
SWAP Note-JCTC Amendment	7/16/20 3:31 PM

CCMS Fees	7/20/20 1:16 PM
SWAP Note-Student Fees for 2020	7/20/20 1:20 PM

Achieve3000 Quote	7/17/20 10:16 AM
Achieve3000 Terms	7/17/20 10:16 AM

CCHS Fees	7/20/20 1:16 PM
SWAP Note-Student Fees for 2020	7/20/20 1:19 PM

P&P Update Cover Letter	7/17/20 9:31 AM
P&P Policy Checklist	7/17/20 9:31 AM
P&P Procedure Checklist	7/17/20 9:31 AM
P&P Policy Update	7/17/20 9:31 AM
P&P Procedure Update	7/17/20 9:31 AM

Carroll CountyJuly 23, 2020 5:00 PMSpecial Board MeetingRB Cartmell Cafeteria

Carroll County
July 23, 2020 5:00 PM
Special Board Meeting

RB Cartmell Cafeteria