August 26, 2021 5:00 PM Offline Agenda with Attachments

1 Call to Order / Roll Call
Rationale:
Danny Osborne, Superintendent; Jonica Ray, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary are present.

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2 Approval of Agenda
Rationale:

______ Motion

______ Second

______ All In Favor-Vote
Recommendations:
I need a motion to approve agenda items 1 - 13 as presented.

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3 Treasurer's Report

Attachments:

Treasurers Report 1	8/24/21 2:11 PM
Treasurers Report 2	8/20/21 2:10 PM
Treasurers Report 3	8/20/21 2:10 PM
Treasurers Report 4	8/20/21 2:10 PM
Treasurers Report 5	8/20/21 2:10 PM
Treasurers Report 6	8/20/21 2:10 PM

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4 Public Recognition
Rationale:
Brett and Ashley Froman

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5 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ All In Favor-Vote
Recommendations:: I need a motion to approve consent agenda items 5A-5R as presented.
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5.A Approval of Minutes
Rationale:
To approve the July 15, 2021 Working Board Minutes, July 22, 2021 Board Minutes, and July 27 Special Board Minutes as presented.
Attachments:
July 15, 2021 Special Board Meeting 8/20/21 11:34 AM
July 22, 2021 Board Minutes 8/20/21 11:34 AM
July 27, 2021 Special Board Meeting 8/20/21 11:34 AM

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5.B Approval of Facilities Use

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5.C Approval of Bills and Salaries Payable

Rationale:

To approve the Bills and Salaries payable as presented.

Attachments:

Bills Payable Cartmell	8/20/21 1:46 PM
Bills Payable CCCDC	8/20/21 1:46 PM
Bills Payable CCHS	8/20/21 1:46 PM
Bills Payable CCMS	8/20/21 1:46 PM
Bills Payable CO 1	8/20/21 1:46 PM
Bills Payable CO 2	8/20/21 1:46 PM
Bills Payable Family Ties	8/20/21 1:46 PM
Bills Payable Food Service	8/20/21 1:46 PM
Bills Payable K Winn	8/20/21 1:46 PM
Bills Payable YSC	8/20/21 1:46 PM

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5.D Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification

New Employees to the District

Amanda Adams; Cook/Baker; KWinn

Jamie Anderson; Bus Monitor; Bus Garage

Addison Gibson; Cook/Baker; CCHS

Sijean Hill; Librarian; CCHS

Jonathan Marsh; Teacher; CCHS

Katherine Phy; Teacher; CCHS

Celena Quire; Cook/Baker; CCMS

Amy Vance; Teacher; CCMS

Jeremy Walls; Maintenance Worker; Maintenance

Abbygail Williams; Inst. Asst.; KWinn

Ann Huff; Teacher; KWinn

Resigning:

Julie Bauscher; Teacher; 07/22/2021

Joshua Covington; Assistant Head Start Director; 07/31/2021

Mary Louden; Teacher; 07/28/2021

Hannah McCarty; Inst. Asst.; 07/09/2021

Hayden Hill; Teacher; 07/2021

Mary Moederzoon; Cook/Baker; 08/10/2021

Ann Morgan; Asst. Principal; 07/31/2021

Pamela Roblero; Cook/Baker; 08/03/2021

Roger Taylor; Bus Driver; 07/31/2021

Kimberly Tincher; Bus Driver; 07/19/2021

Tiffany Weaver; Teacher; 07/31/2021

Jonathan Moore; Teacher; 08/2021

Lora Pelston; Early Childhood Nurturer; 08/2021

Elizabeth Brown; Guidance Counselor; 08/2021

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5.E Approval of setting motor vehicle and water craft tax rate
Rationale:
To approve setting the motor vehicle and water craft tax rate at 55.7 cents per $100 of assessed value for the calendar year 2021 as presented.
Attachments:
Carroll BoE Motor Vehicle 8/26/21 12:57 PM

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5.F Approval of CCHS agreement with Jostens
Rationale:
To approve the agreement between Carroll County High School and Jostens for the yearbook as presented.
Attachments:
2021-2022 CCHS Jostens Agreement 8/20/21 11:35 AM

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5.G Approval of the agreement between CCMS and TCT On Tour
Rationale:
To approve the agreement between Carroll County Middle School and TCT On Tour for October and December as presented.
Attachments:
2021-2022 CCMS agreement TCT On Tour 8/20/21 11:35 AM

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5.H Approval of the 2021-2022 Orientation and Mobility Agreement
Rationale:
To approve the agreement between Carroll County School District and Orientation and Mobility Services that will provide services to the school district for occupational therapy as presented.
Attachments:
2021-2022 Orientation and Mobility Service Agreement 8/20/21 11:35 AM

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5.I Approval of the agreement between CCMS and Kagan
Rationale:
To approve the agreement between Carroll County Middle School and Kagan to provide professional development on October 19-20, 2021 at the middle school as presented.
Attachments:
2021-Agreement CCMS and Kagan 8/20/21 11:36 AM

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5.J Approval of Non-Resident Contracts
Rationale:
To approve the Non-Resident Contracts for 2022-2023 for Barren County, Campbell County, Eminence Independent, Erlanger-Elsmere, Gallatin County, Grant County, Henry County, Kenton County, Oldham County, Owen County, Trimble County, Williamstown Independent as presented.
Attachments:
2022-2023 Non-Resident Contracts 8/20/21 11:36 AM

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5.K Approval of the FY2022 District Funding Assurances
Rationale:
To approve the FY2022 District Funding Assurance that is state required for the local education agency to file that we follow and comply with the assurances as presented.
Attachments:
FY2022 District Funding Assurances 8/20/21 11:36 AM

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5.L Approval of the Carroll County Child Development Modular Bid
Rationale:
To approve the modular bid for the Carroll County Child Development Center and award the bid to Sustainable Modular Management in the amount of $166,333.00 as presented.
Attachments:
Bid-CCCDC Modular 8/20/21 11:37 AM

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5.M Approval of the Carroll County School District Medicaid Application
Rationale:
To approve the Medicaid application for the Carroll County School District for reimbursement as presented.
Attachments:
CC Medicaid Application 21-22 8/20/21 11:37 AM

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5.N Approval for Carroll County Child Development Center to pay a quarter of funds plus stipend to Cartmell Food Service
Rationale:
To approve the Carroll County Child Development Center to pay 1/4 of Cartmell food service staff member and provide the kitchen manager a $400 supplement for providing 22 breakfast and lunches for the children and staff at the modular as presented.
Attachments:
SWAP Note-CCCDC Cartmell Food Service 8/20/21 11:37 AM

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5.O Approval of Kindergarten Teacher and Kindergarten Instructional Assistant
Rationale:
To approve one additional kindergarten teacher and one additional instructional assistant as class sizes are over the 24:1 ratio required by our staffing policy as presented.
Attachments:
SWAP Note-K Winn K Teacher and Instr Assist 8/20/21 11:38 AM

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5.P Approval of the Intern from Brighton Center
Rationale:
To approve the Intern that will be working through Brighton Center with the Technology Department as presented.
Attachments:
Agreement Brighton Center-Intern Technology 8/20/21 11:38 AM

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5.Q Approval of the Home Base Teacher Job Description
Rationale:
To approve the job description for a home based teacher for the Carroll County Board of Education as presented.
Attachments:
Job Description-Home Base Teacher 8/20/21 11:38 AM

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5.R Approval of the Transportation Grade and Pay
Rationale:
To approve the change in grade and pay for Trip Drivers from grade 5 to grade 6 and to increase bus driver trainer grade and pay to change to a Grade 6 as presented.
Attachments:
SWAP Note-Transportation Grade and Pay 8/24/21 2:23 PM

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6 Reports from Principals and Directors

Attachments:

Assistant Superintendent	8/20/21 11:42 AM
Cartmell Board Report	8/20/21 11:42 AM
Cartmell Reconciliation	8/20/21 11:42 AM
CCCDC Board Report	8/20/21 11:42 AM
CCCDC Policy_ HS-14 Lice Policy	8/20/21 11:42 AM
CCCDC Policy_ PH-9 Subject_ Dress Code	8/20/21 11:42 AM
CCHS Board Report	8/20/21 11:42 AM
CCHS Reconciliation	8/20/21 2:03 PM
CCMS Board Report	8/20/21 11:42 AM
CCMS Reconciliation	8/20/21 11:42 AM
DPP Student Services	8/24/21 2:14 PM
K Winn Board Report	8/20/21 11:42 AM
K Winn Reconciliation	8/20/21 11:42 AM
PR Grant Roberts	8/20/21 11:42 AM
School Nutrition	8/20/21 4:16 PM
SpEd Board Report	8/20/21 11:42 AM
Supervisor of Instruction	8/20/21 11:42 AM
Technology Board Report	8/20/21 11:42 AM
Transportation Report	8/20/21 11:42 AM

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7 Communications To and From the Board

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8 New Business

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- 8.A Discussion and Approval of Access and Insurance Richlawn Facility Use
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on Richlawn, LLC to use the Cartmell Parking lot for functions and the agreement between CCS and Richlawn.
  
  I need a motion to
  Attachments:
  2021-2022 ACCESS_AND_INSURANCE_AGREEMENT_RICHLAWN 8/20/21 11:42 AM
  
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- 8.B Discussion and Approval of the Proposed Section 504 Procedures
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on the 504 guidelines for Carroll County School District.
  
  I need a motion to approve the Proposed 504 procedures for Carroll County School District as presented.
  Attachments:
  Proposed Carroll County Section 504 Procedures 8/20/21 11:42 AM
  
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- 8.C Discussion and Approval of the Second Reading of Policy 08.113 Graduation Requirements
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-VOTE
  Recommendations:
  Discussion on the second reading of policy 08.113 Graduation Requirements.
  
  I need a motion to approve the second reading of the Policy 08.113 graduation requirements as presented.
  Attachments:
  Policy 08.113 Graduation Requirements-Revised 8/19/21 3:44 PM
  SWAP Note-Policy 08.113 8/19/21 3:44 PM
  
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- 8.D Discussion and Approval of 702 KAR 1:191E District Employee Quarantine Leave
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on the District Employee Quarantine Leave.
  
  I need a motion to approve the district employee quarantine leave as presented.
  Attachments:
  2021-2022 Employee Quarantine Emergency Regulation SN_0 8/20/21 11:43 AM
  2021-2022 Employee Quarantine Leave Emergency Post 8/20/21 11:43 AM
  
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9 Board Member Planning Calendar
Rationale:
September 14, 2021
1. Discuss Working Budget (to be approved at September Regular Meeting and Submitted to KDE by Sept. 30)
2. Schedule SBDM/Board Discussions (Report Progress on meeting CDIP Goals based on state assessment results and identified needs) for the end of November.
3. Superintendent Goal Review
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10 Superintendent's Comments

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11 Board Member Comments

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12 Executive Session

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- 12.A Approval to enter into Executive Session
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  In accordance with KRS 61.810(1)(f) and KRS 156.557(6)(c), I need a motion to go into executive session for preliminary discussions for the Superintendent's summative evaluation and discussion which might lead to promotion, discipline, or other personnel action of an individual employee at ______pm.
  
  Add Note
- 12.B Approval to Exit Executive Session and Resume Regular Meeting
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve exiting executive session and resuming the regular meeting at ___________.
  
  Add Note
13 Adjournment
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to approve adjourning the August 26, 2021 board meeting at ________ p.m.

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July 15, 2021 Special Board Meeting	8/20/21 11:34 AM
July 22, 2021 Board Minutes	8/20/21 11:34 AM
July 27, 2021 Special Board Meeting	8/20/21 11:34 AM

Policy 08.113 Graduation Requirements-Revised	8/19/21 3:44 PM
SWAP Note-Policy 08.113	8/19/21 3:44 PM

2021-2022 Employee Quarantine Emergency Regulation SN_0	8/20/21 11:43 AM
2021-2022 Employee Quarantine Leave Emergency Post	8/20/21 11:43 AM

Carroll CountyAugust 26, 2021 5:00 PMRegular Board MeetingCarroll County Middle School Auditorium

Carroll County
August 26, 2021 5:00 PM
Regular Board Meeting

Carroll County Middle School Auditorium