May 20, 2021 5:00 PM Offline Agenda with Attachments

1 Call to Order / Roll Call
Rationale:
Danny Osborne, Superintendent; Jonica Ray, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary are present.

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2 Approval of Agenda
Rationale:

______ Motion

______ Second

______ All In Favor-Vote
Recommendations:
I need a motion to approve agenda items 1 - 14 as presented.

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3 Panther Paws

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4 Treasurer's Report

Attachments:

Treasurers Report 1	5/13/21 12:01 PM
Treasurers Report 2	5/13/21 12:01 PM
Treasurers Report 3	5/13/21 12:01 PM
Treasurers Report 4	5/13/21 12:02 PM
Treasurers Report 5	5/13/21 12:01 PM
Treasurers Report 6	5/13/21 12:01 PM

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5 Public Recognition

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6 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ All In Favor-Vote
Recommendations:: I need a motion to approve consent agenda items 6A-6O as presented.
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6.A Approval of Minutes
Rationale:
To approve the April 22, 2021 Board Minutes as presented.
Attachments:
April 22, 2021 Board Minutes 5/13/21 12:05 PM

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6.B Approval of Facilities Use

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- 6.B.1 Approval of the Facility Use Request 1
  Rationale:
  To approve the facility use request 1 to allow Hoops for Youth, Greg Goff, to use the gymnasium at the high school on Sunday evenings as long as the gym is not in use, or move the game to CCMS or Cartmell gymnasium as presented.
  Attachments:
  Facility Use Agreement 1 5/18/21 9:29 AM
  
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6.C Approval of Bills and Salaries Payable

Rationale:

To approve the Bills and Salaries payable as presented.

Attachments:

Bills Payable Cartmell	5/13/21 12:08 PM
Bills Payable CCCDC	5/13/21 12:08 PM
Bills Payable CCHS	5/13/21 2:28 PM
Bills Payable CCMS	5/13/21 12:08 PM
Bills Payable CO 1	5/13/21 12:08 PM
Bills Payable CO 2	5/13/21 12:08 PM
Bills Payable CO 3	5/13/21 12:08 PM
Bills Payable Family Ties	5/13/21 12:08 PM
Bills Payable Food Service	5/13/21 12:08 PM
Bills Payable K Winn	5/13/21 12:08 PM
Bills Payable YSC (2)	5/13/21 12:08 PM

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6.D Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification

New Employees to the District

Derek Swafford; Custodian; KWinn

Resigning:
Jamie Tilley; Vehicle Mechanic; 05/06/2021

Retiring

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6.E Approval of the Hands on Therapy Agreement
Rationale:
To approve the agreement between Carroll County Schools and Hands on Therapy to provide physical therapy, occupational therapy, and speech therapy services for students who require these services during the 2021-2022 year as presented.
Attachments:
2021-2022 Hands on Therapy Agreement 5/13/21 12:09 PM

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6.F Approval of the Revised 2021-2022 Auxiliary Positions and Other Supplements
Rationale:
To approve the Revised 2021-2022 Auxiliary Positions and other supplements tier and salary which adds the Head Coach and Assistant Coach for Esports as presented.
Attachments:
2021-2022 Auxiliary Positions and Other Supplements 5/13/21 12:09 PM

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6.G Approval of the agreement between Carroll County Schools and Barnes Dennig
Rationale:
To approve the agreement between Carroll County Schools and Barnes Dennig to provide independent auditing for the school district for the year end of June 2021 as presented.
Attachments:
2021 Barnes Dennig letter Carroll County 5/13/21 12:09 PM
2021- Carroll County Audit Contract 5/13/21 12:09 PM
2018 Barnes Dennig Peer Review Report 5/13/21 12:09 PM

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6.H Approval to submit RC Durr Grants
Rationale:
To approve submitting four (4) individual grants to the R.C. Durr Foundation for needs at Carroll County High School as presented.
Attachments:
2021 Durr Grant CCHS World Language Teacher 5/13/21 12:10 PM
2021 Durr Grant Clevertouch Boards 5/13/21 12:10 PM
2021 Durr Grant--CCHS Shirley 5/13/21 12:10 PM
2021 Durr Grant-Eaglin 5/13/21 12:10 PM

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6.I Approval of the 2021-2022 School Bus Purchase Authorization
Rationale:
To approve the Kentucky Department of Education 2021-2022 school bus purchase authorization form for two school bused in the amount of $217,218.00 as presented.
Attachments:
2021 International Bus Purchase 5/13/21 12:10 PM

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6.J Approval of the Permanent School Community Nutrition agreement
Rationale:
To approve the Permanent School Community Nutrition agreement with the Carroll County Child Development Center as presented.
Attachments:
Fillable State Agency Permanent Agreement School Community Nutrition 5/13/21 12:11 PM
SWAP Note-CCCDC Nutrition Agreement 5/13/21 12:11 PM

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6.K Approval of the Surplus items from the Maintenance Storage
Rationale:
To approve the surplus items from the maintenance storage to be disposed of as presented.
Attachments:
Surplus Items-Maintenance 5/13/21 12:11 PM

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6.L Approval of the Memorandum of Agreement with Northern Kentucky University and Carroll County High School
Rationale:
To approve the memorandum of agreement between Northern Kentucky University (NKU) and Carroll County High School to offer dual credit opportunities for students that meet the requirements from the school based scholars program as presented.
Attachments:
NKU SBS 202122 MOA Carroll County 5/13/21 12:11 PM

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6.M Approval of the 2021-2022 Student Code of Conduct
Rationale:
To approve the 2021-2022 student code of conduct as presented.
Attachments:
2021-2022 CODE OF CONDUCT - Draft 5/13/21 12:36 PM

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6.N Approval of Two new Job Descriptions for Carroll County Child Development Center
Rationale:
To approve two new job descriptions for Carroll County Child Development Center, one is for an Assistant Director and the other is for an Education Manager Coach as presented.
Attachments:
Job Description-CCCDC Assistant Director 5/17/21 11:07 AM
Job Description-CCCDC Education Manager Coach 5/17/21 11:07 AM
SWAP Note-CCCDC Job Descriptions 5/17/21 11:07 AM

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6.O Approval of the agreement with All Kids Can
Rationale:
To approve the agreement between Carroll County School District and All Kids Can to provide therapy and other services to student's of Carroll County as presented.
Attachments:
2021-2022 MOA All Kids Can 5/17/21 1:43 PM

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7 Communications To and From the Board

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8 Reports from Principals and Directors

Rationale:

Leah Spencer (CCCDC)
Donna Monroe (Winn)
Brandi Boothby (Cartmell)
Dana Oak (CCMS)
Joshua Covington (CCHS)
Jonica Ray (Asst. Supt./CAO)
Jeannie Rohrer (Supv. of Inst.)
Mark Willhoite (DPP/COO)
Wayne Sizemore (Special Education)
Carl Roberts (Grant Writer/PR)
Cindy Johann (Technology)

Attachments:

Assistant Superintendent	5/13/21 12:15 PM
Cartmell Board Report	5/13/21 12:15 PM
Cartmell Reconciliation	5/13/21 12:15 PM
CCCDC Board Report	5/13/21 12:15 PM
CCHS Board Report	5/13/21 12:15 PM
CCHS Reconciliation	5/13/21 2:28 PM
CCMS May Board Report	5/13/21 12:15 PM
CCMS Reconciliation	5/13/21 12:15 PM
DPP Student Services	5/13/21 12:15 PM
K Winn Board Report	5/13/21 12:15 PM
K Winn Reconciliation	5/13/21 12:15 PM
SpEd Board Report	5/13/21 12:15 PM
Supervisor of Instruction	5/13/21 12:15 PM
Technology Board Report	5/13/21 12:15 PM
Transportation Report 1	5/13/21 12:15 PM
Transportation-Educational Trips	5/13/21 12:15 PM

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9 New Business

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- 9.A Approval for Assistant Superintendent Ray reimbursement
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve Assistant Superintendent Jonica Ray's mileage and meal reimbursement for KASS Conference and Delivering documents in the amount of $108.79 as presented.
  Attachments:
  Mileage-Meal Reimbursement J Ray 5/13/21 12:17 PM
  
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- 9.B Discussion and Approval of the Paving Bid
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on the Bid for Paving.
  
  I need a motion to approve the Paving Bid and award the bid to Hinkle Contracting in the amount of $99,860.75 as presented.
  Attachments:
  Bid-Paving 5/13/21 1:51 PM
  
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- 9.C Discussion and Approval of Tentative Budget FY 2022
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on the tentative budget.
  
  I need a motion to approve the Tentative Budget for the FY 2021-2022 as presented
  Attachments:
  2021-2022 Tentative Budget 5/13/21 12:18 PM
  
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- 9.D Discussion Guaranteed Energy Savings Projects
  Rationale:
  Discussion on guaranteed energy savings projects with CMTA
  
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10 Board Member Planning Calendar
Rationale:
June
1. Discuss Certified Evaluation Plan (CEP) (to be approved at June Regular Meeting)
2. Discuss/Approve hiring of Architect
3. Superintendent Evaluation - Capstone/Final Ratings
4. Strategic Plan Update
5. Discuss district appeals panel (to be approved at June Regular Meeting) - Approved in April
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11 Superintendent's Comments

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12 Board Member Comments

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13 Executive Session

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- 13.A Approval to enter Executive Session
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  
  Recommendations:
  In accordance with KRS 61.810(1)(c), I need a motion to go into executive session for discussion of proposed or pending litigation, to protect attorney-client privilege, at ___ p.m.
  
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- 13.B Approval to Exit Executive Session and Resume Regular Meeting.
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve exiting executive session and resuming the regular meeting at ___________.
  
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14 Adjournment
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to approve adjourning the May 20, 2021 board meeting at ________ p.m.

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2021 Barnes Dennig letter Carroll County	5/13/21 12:09 PM
2021- Carroll County Audit Contract	5/13/21 12:09 PM
2018 Barnes Dennig Peer Review Report	5/13/21 12:09 PM

2021 Durr Grant CCHS World Language Teacher	5/13/21 12:10 PM
2021 Durr Grant Clevertouch Boards	5/13/21 12:10 PM
2021 Durr Grant--CCHS Shirley	5/13/21 12:10 PM
2021 Durr Grant-Eaglin	5/13/21 12:10 PM

Fillable State Agency Permanent Agreement School Community Nutrition	5/13/21 12:11 PM
SWAP Note-CCCDC Nutrition Agreement	5/13/21 12:11 PM

Job Description-CCCDC Assistant Director	5/17/21 11:07 AM
Job Description-CCCDC Education Manager Coach	5/17/21 11:07 AM
SWAP Note-CCCDC Job Descriptions	5/17/21 11:07 AM

Carroll CountyMay 20, 2021 5:00 PMRegular Board MeetingCarroll County Middle School Auditorium

Carroll County
May 20, 2021 5:00 PM
Regular Board Meeting

Carroll County Middle School Auditorium