September 23, 2021 5:00 PM Offline Agenda

1 Call to Order / Roll Call
Rationale:
Danny Osborne, Superintendent; Jonica Ray, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary are present.

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2 Approval of Agenda
Rationale:

______ Motion

______ Second

______ All In Favor-Vote
Recommendations:
I need a motion to approve agenda items 1 - 14 as presented.

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3 Student Achievement
Rationale:
Ms. Wells will present information on Into Reading.

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4 Treasurer's Report

Attachments:

Treasurers Report 1	9/17/21 11:35 AM
Treasurers Report 2	9/17/21 11:35 AM
Treasurers Report 3	9/17/21 11:35 AM
Treasurers Report 4	9/17/21 11:35 AM
Treasurers Report 5	9/17/21 11:35 AM
Treasurers Report 6	9/17/21 11:35 AM

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5 Public Recognition
Rationale:
Wade Smith

Misty Kinman

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6 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ All In Favor-Vote
Recommendations:: I need a motion to approve consent agenda items 6A-6M as presented.
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6.A Approval of Minutes
Rationale:
To approve the August 17, 2021 Working Board Minutes, August 19, 2021 Special Board Minutes, and August 26, 2021 Board Minutes as presented.
Attachments:
August 17, 2021 WBM Minutes 9/17/21 11:57 AM
August 19, 2021 Special Board Minutes 9/17/21 11:57 AM
August 26, 2021 Board Minutes 9/17/21 11:57 AM

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6.B Approval of Facilities Use

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- 6.B.1 Approval of the Facility Use Request 1
  Rationale:
  To approve the facility use request 1, CC Tobacco Festival, Charlotte Wallace, to use the CCHS Parking Lot to line up for the Tobacco Festival Parade October 2, 2021 from 10a-2p as presented.
  Attachments:
  Facility Use Request 1 9/17/21 11:58 AM
  Facility Use Request 1-Insurance 9/17/21 11:58 AM
  
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- 6.B.2 Approval of Facility Use Request 2
  Rationale:
  To approve the Facility Use Request 2, Lions Club Magic Show, Tony Gossom, to use the CCMS Auditorium on November 14, 2021 from 11a-9p as presented.
  Attachments:
  Facility Use Request 2 9/17/21 11:58 AM
  
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6.C Approval of Bills and Salaries Payable

Rationale:

To approve the Bills and Salaries payable as presented.

Attachments:

Bills Payable Cartmell	9/17/21 12:00 PM
Bills Payable CCCDC	9/17/21 12:00 PM
Bills Payable CCMS	9/17/21 12:00 PM
Bills Payable CO 1	9/17/21 12:00 PM
Bills Payable CO 2	9/17/21 12:00 PM
Bills Payable Family Ties	9/17/21 12:00 PM
Bills Payable Food Service	9/17/21 12:00 PM
Bills Payable K Winn	9/17/21 12:00 PM
Bills Payable YSC	9/17/21 12:00 PM

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6.D Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification

New Employees to the District

Jeffery Perry; Custodian;CCCDC

Tammy Simmons; Bus Driver; Bus Garage

Eric Andersen; Teacher; CCMS

Randal Miles; Dir. Of Transportation; Bus Garage

Pamela Roblero; Inst. Asst.; KWinn

Carmen Simo-Perkins; Inst. Asst.; CCMS

Resigning:
Amanda Adams; Cook/Baker; 08/03/2021
Kim Bowen; Early Childhood Nurturer; 08/2021
Derek Swafford; Custodian; 10/01/2021

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6.E Approval to hire new positions
Rationale:
To approve hiring four (4) health service assistants at a grade 4, an Assistant Athletic Director which has a supplement of $2,000, and an Instructional Assistant at CCMS as presented.
Attachments:
SWAP Note-New Positions in the District 9/17/21 12:01 PM

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6.F Approval of COVID-19 Incentive for Employees
Rationale:
To approve all full- and part-time employees of public school districts are eligible for a one-time vaccination incentive payment of $100 after being fully vaccinated against COVID-19. This payment is for employees who previously have been vaccinated, as well as those who have received their full vaccinations by Dec. 1, 2021 as presented.
Attachments:
SWAP Note-COVID Incentive 9/17/21 12:01 PM

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6.G Approval of the Carroll County Child Development Center Annual Report
Rationale:
To approve the Carroll County Child Development Center Annual report for 2020-2021 as presented.
Attachments:
CCCDC Annual Report 9.13.21 9/17/21 12:01 PM
SWAP Note- CCCDC Annual Report 2021 9/17/21 12:01 PM

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6.H Approval of the Carroll County Child Development Center Program Information Report
Rationale:
To approve the Carroll County Child Development Center program information report for Early Head Start and Head Start program as presented.
Attachments:
CCCDC EHS PIR 2020.2021 9/17/21 12:02 PM
CCCDC Head Start PIR 2020.2021 9/17/21 12:02 PM
SWAP Note-CCCDC PIR 2021 9/17/21 12:02 PM

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6.I Approval to hire an additional Special Education position at Carroll County Middle School
Rationale:
To approve the hiring of an additional special education instructor for Carroll County Middle School as presented.
Attachments:
SWAP Note-Special Education Teacher CCMS 9/17/21 12:02 PM

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6.J Approval of the CCMS Roof Bid
Rationale:
To approve the CCMS Roof Bid and award the bid to Spray Tec in the amount of $93,278.00 for the auditorium area and $174,762.00 for the SBS Roof Section as presented.
Attachments:
Bid-CCMS Roof 9/17/21 12:04 PM

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6.K Approval of Bus Mechanic Grade Change
Rationale:
To approve the grade change of bus mechanic from grade 5 to grade 6 which would make both mechanic positions the same grade as presented.
Attachments:
SWAP Note-Bus Mechanic 9/17/21 12:04 PM

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6.L Approval of the agreement between Carroll County Middle School and Jostens
Rationale:
To approve the agreement between Carroll County Middle School and Jostens for yearbook services in the amount of $1,757.00 as presented.
Attachments:
2021-2022 CCMS Jostens Agreement 9/17/21 12:04 PM

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6.M Approval of Bi-weekly stipend for Interim Director of Transportation
Rationale:
To approve a bi-weekly stipend of $500 for the continuation of Interim Director of Transportation to assist the newly hired Director of Transportation in training the processes as presented.
Attachments:
SWAP Note-Interim Dir of Transportation stipend 9/17/21 3:46 PM

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7 Reports from Principals and Directors

Attachments:

Assistant Superintendent	9/17/21 12:07 PM
Cartmell Board Report	9/17/21 12:07 PM
Cartmell Reconciliation	9/17/21 12:07 PM
CCCDC Board Report	9/17/21 12:07 PM
CCMS Board Report	9/17/21 12:07 PM
CCMS Reconciliation	9/17/21 12:07 PM
DPP Student Services	9/17/21 12:07 PM
K Winn Board Report	9/17/21 12:07 PM
K Winn Reconciliation	9/17/21 12:07 PM
PR Grant Roberts	9/17/21 12:07 PM
SpEd Board Report	9/17/21 12:07 PM
Supervisor of Instruction	9/17/21 12:07 PM
Technology Report	9/17/21 12:07 PM
Transportation Report	9/17/21 12:07 PM

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8 Communications To and From the Board

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9 Old Business

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- 9.A Discussion and Approval of Access and Insurance Richlawn Facility Use
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on Richlawn, LLC to use the Cartmell Parking lot for functions and the agreement between CCS and Richlawn.
  
  I need a motion to approve the agreement between Carroll County School District and Richlawn LLC as presented.
  Attachments:
  2021-2022 ACCESS_AND_INSURANCE_AGREEMENT_RICHLAWN 9/16/21 10:19 AM
  
  Add Note
10 New Business

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- 10.A Discussion and Approval of the Agreement between Carroll County School District and Robert Ehmet Hayes and Associates, PLLC
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on the agreement between Carroll County School District and Robert Ehmet Hayes and Associates, PLLC for the baseball/softball building.
  
  I need a motion to approve the agreement between Carroll County School District and Robert Ehmet Hayes and Associates for the baseball/softball building as presented.
  Attachments:
  Agreement with REH Associates 9/17/21 12:08 PM
  
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- 10.B Approval to select CMTA as Provider
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve selecting CMTA as the provider of the guaranteed energy savings contract project as presented.
  
  Add Note
- 10.C Discussion and Approval of the BG1-CMTA Energy Savings
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on the BG1 with CMTA.
  
  I need a motion to approve the BG1 between CMTA and Carroll County School District for the guaranteed energy savings project as presented.
  Attachments:
  BG1 CMTA Energy Savings 9/17/21 12:58 PM
  
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- 10.D Discussion and Approval of Resolution of Remote Instruction
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on the Resolution of the board of education regarding remote instruction and 21 SS SB 1 for the district to utilize up to 20 days for remote instruction.
  
  I need a motion to approve the Resolution of the Carroll County Board of Education regarding Remote Instruction and 21 SS SB 1 as presented.
  Attachments:
  Remote Instruction School Board Resolution 9/17/21 1:01 PM
  
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- 10.E Discussion and Action 2021-2022 Working Budget
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in favor-Vote
  Recommendations:
  Discussion on the 2021-2022 Working Budget
  
  I need a motion to approve the Working Budget for 2021-2022 as presented.
  Attachments:
  Working Budget 2022 9/17/21 1:01 PM
  
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11 Board Member Planning Calendar
Rationale:
October 12, 2021
Discuss Annual Financial Report (AFR) (to be approved at October Regular Meeting)
Review and Discuss state assessment data (School Report Card)
Create District Planning Committee (CDIP Team)
Share Energy Management Report
Superintendent Goal Review

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12 Superintendent's Comments

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13 Board Member Comments

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14 Adjournment
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to approve adjourning the September 23, 2021 board meeting at ________ p.m.

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August 17, 2021 WBM Minutes	9/17/21 11:57 AM
August 19, 2021 Special Board Minutes	9/17/21 11:57 AM
August 26, 2021 Board Minutes	9/17/21 11:57 AM

Facility Use Request 1	9/17/21 11:58 AM
Facility Use Request 1-Insurance	9/17/21 11:58 AM

CCCDC Annual Report 9.13.21	9/17/21 12:01 PM
SWAP Note- CCCDC Annual Report 2021	9/17/21 12:01 PM

CCCDC EHS PIR 2020.2021	9/17/21 12:02 PM
CCCDC Head Start PIR 2020.2021	9/17/21 12:02 PM
SWAP Note-CCCDC PIR 2021	9/17/21 12:02 PM

Carroll CountySeptember 23, 2021 5:00 PMRegular Board MeetingCarroll County Middle School Auditorium

Carroll County
September 23, 2021 5:00 PM
Regular Board Meeting

Carroll County Middle School Auditorium