February 24, 2022 5:00 PM Offline Agenda with Attachments

1 Call to Order / Roll Call
Rationale:
Danny Osborne, Superintendent; Jonica Ray, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary are present.

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2 Approval of Agenda
Rationale:

______ Motion

______ Second

______ All In Favor-Vote
Recommendations:
I need a motion to approve agenda items 1 - 16 as presented.

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3 Student Achievement
Rationale:
Chasity Snow (Gifted and Talented Teacher)-GT Logan Dietz essay Winner

Jeremy Cobb (CCHS Art Teacher)-Alliyah Hall

Robin Stephenson-CleverTouch Boards
Attachments:
KSBA Digital Banner 2/18/22 5:37 PM

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4 Treasurer's Report

Attachments:

Treasurers Report 1	2/15/22 9:59 AM
Treasurers Report 2	2/15/22 9:59 AM
Treasurers Report 3	2/17/22 7:19 PM
Treasurers Report 4	2/15/22 9:59 AM
Treasurers Report 5	2/15/22 9:59 AM
Treasurers Report 6	2/15/22 9:59 AM

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5 Public Recognition

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6 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ All In Favor-Vote
Recommendations:: I need a motion to approve consent agenda items 6A-6R as presented.
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6.A Approval of Minutes
Rationale:
To approve the January 11, 2022 Working Board Minutes and the January 20, 2022 Board Minutes as presented.
Attachments:
January 11, 2022 Board Minutes 2/15/22 9:59 AM
January 20, 2022 Board Minutes 2/15/22 9:59 AM

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6.B Approval of Facilities Use

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- 6.B.1 Approval of Facility Use Request 1
  Rationale:
  To approve the facility use request for River Valley Futbol Club, Mark Smith, representative to use the CCHS Soccer Field, February 2022-June 2022 on afternoons and evenings as presented.
  Attachments:
  Facility Use Request 1 2/15/22 10:00 AM
  Signed-Facility Use Request RVFC 2/28/22 9:45 AM
  
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6.C Approval of Bills and Salaries Payable

Rationale:

To approve the Bills and Salaries payable as presented.

Attachments:

Bills Payable Cartmell	2/17/22 7:24 PM
Bills Payable CCCDC	2/17/22 7:24 PM
Bills Payable CCHS	2/17/22 7:24 PM
Bills Payable CCMS	2/17/22 7:24 PM
Bills Payable CO 1	2/17/22 7:24 PM
Bills Payable CO 2	2/17/22 7:24 PM
Bills Payable CO 3	2/18/22 5:30 PM
Bills Payable Family Ties	2/17/22 7:24 PM
Bills Payable Food Service	2/17/22 7:24 PM
Bills Payable K Winn	2/17/22 7:24 PM
Bills Payable YSC	2/17/22 7:24 PM

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6.D Approval of the agreement with BrainPop
Rationale:
To approve the agreement between Carroll County School District and BrainPop subscription for the schools to utilize educational websites that provides quizzes and related materials to what the students are learning in the classroom as presented.
Attachments:
Agreement-BrainPop 2/15/22 10:01 AM
Signed-Brainpop Agreement 2/28/22 9:45 AM
SWAP Note-BrainPop Renewal 2/15/22 10:01 AM

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6.E Approval of the Agreement with STEP
Rationale:
To approve the agreement with STEP for approval of three new UPS's battery backup power for the district as presented.
Attachments:
Agreement-STEP Agreement 2/15/22 10:01 AM
Signed-Step Vertiv 2/28/22 9:46 AM
SWAP Note-STEPCG UPS Erate Request 2/15/22 10:01 AM

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6.F Approval of the STEP MIB Erate Agreement
Rationale:
To approve the agreement with STEP for MIB Erate Agreement for support with the network management as presented.
Attachments:
Agreement-STEP 2022 Erate MIBS 2/15/22 10:02 AM
Signed-Step E-rate MIBS 2/28/22 9:46 AM
SWAP Note-STEP MIB Erate Contract 2/15/22 10:02 AM

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6.G Approval of the Erate Spectrum iLead Agreement

Rationale:

To approve the Spectrum Erate iLead service agreement as presented.

Attachments:

Erate iLead lease Service Agreement (1)	2/17/22 7:25 PM
Erate iLead lease Spectrum Ethernet Intrastate-Only Traffic Certification	2/17/22 7:25 PM
Signed-Spectrum Service Order	2/28/22 9:47 AM
SWAP Note-iLead Erate	2/18/22 5:21 PM

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6.H Approval of the 2022-2023 Student Accident Insurance
Rationale:
To approve the 2022-2023 student accident insurance Roberts Insurance K&K Insurance as presented.
Attachments:
Agreement-K&K Student Insurance 2/15/22 10:02 AM
SWAP Note-K&K Insurance 2/15/22 10:02 AM

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6.I Approval of shortened school day
Rationale:
To approve a shortened school day for student 2120540445 and student 2120060395 based on the ARC committee decision as presented.

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6.J Approval of the KISTA Bus Surplus
Rationale:
To approve the KISTA Resolution in connection with the sale of used school buses 146, 142, 139, and 138 declared as surplus for as presented.
Attachments:
KISTA Bus Surplus 2/15/22 10:02 AM
Signed-KISTA 2/28/22 9:47 AM

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6.K Approval of the increase in Lunch Adult Meals for School Nutrition

Rationale:

To approve the price increase for lunch adult meals based on KDE Regulations as presented.

Attachments:

School Nutrition-Price Increase-Adults	2/15/22 10:03 AM
School Nutrition-Price Increase-Adults	2/15/22 10:03 AM
School Nutrition=KDE Weekly Update from School and Community Nutrition-Meal Price increase	2/15/22 10:03 AM
School Nutrition=KDE Weekly Update from School and Community Nutrition-Meal Price increase	2/15/22 10:03 AM

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6.L Approval of the FRYSC District Assurances
Rationale:
To approve the district assurance for FRYSC for 2022-2024 as presented.
Attachments:
FRYSC 22-24 Assurance Pages 2/15/22 10:04 AM

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6.M Approval of the Overnight Trip for CCHS Band
Rationale:
To approve the overnight trip for the CCHS Band February 17-19, 2022 for EKU Honor Band as presented.
Attachments:
Student Overnight Trip-CCHS Band 2/15/22 10:04 AM

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6.N Approval of the Overnight Trip to Europe for CCHS
Rationale:
To approve the CCHS Overnight trip to Europe spring break 2024 s presented.
Attachments:
Student Overnight Trip-CCHS Europe 2/15/22 10:04 AM

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6.O Approval of the agreement between Carroll County School District and the Donovan Group
Rationale:
To approve the agreement between Carroll County School District and the Donovan Group to provide communication services to school districts as presented.
Attachments:
Agreement-Donovan Group 2/15/22 10:05 AM
Agreement-Donovan Group Services 2/15/22 10:05 AM
Signed-Donovan Group Agreement 2/28/22 9:48 AM
SWAP Note-Donovan group.pdf 2/24/22 2:10 PM

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6.P Approval of Extended Medical Leave for Employee #2446
Rationale:
To approve extended medical leave for Employee# 2446 as presented.
Attachments:
Employee 2446- Extended Medical Leave 2/17/22 7:30 PM

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6.Q Approval of the Cartmell Fundraisers
Rationale:
To approve the Cartmell Fundraisers for the school to have two book fairs as presented.
Attachments:
Cartmell Fundraisers.pdf 2/17/22 7:44 PM

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6.R Approval of the Carroll County Virtual Academy
Rationale:
To approve the Carroll Count Virtual Academy for 2022-2023 as presented.
Attachments:
SWAP Note-Virtual Academy.pdf 2/22/22 1:25 PM

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7 Information and Communication to the Board

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7.A Reports from Principals and Directors

Attachments:

Assistant Superintendent	2/17/22 7:39 PM
Cartmell Board Report	2/18/22 5:28 PM
Cartmell Reconciliation	2/17/22 7:39 PM
CCCDC Board Report	2/17/22 7:39 PM
CCHS Board Report	2/18/22 5:28 PM
CCHS Reconciliation	2/17/22 7:39 PM
CCMS Board Report	2/17/22 7:39 PM
CCMS Reconciliation	2/17/22 7:39 PM
DPP Student Services	2/17/22 7:39 PM
K Winn Board Report	2/17/22 7:39 PM
K Winn Reconciliation	2/17/22 7:39 PM
PR Grant Roberts	2/17/22 7:39 PM
SpEd Board Report	2/17/22 7:39 PM
Technology Board Report	2/17/22 7:39 PM
Transportation Report	2/17/22 7:39 PM
Transportation Report Educational Trips	2/17/22 7:39 PM

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7.B Human Resource/Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification

New Employees to the District

Darrian Roberts; Teacher; KWinn

Crystal Richards; Teacher; CCMS

Tiffany Riley; Inst. Asst.; KWinn

Paula Steelman; Cook/Baker; Cartmell

Timothy Vereen; Custodian; CCHS

Angela Adkins; Food Service Dir.; District

Chris Cornette; Computer Training Spec; District

Dyllan Harlow; Computer Training Spec; District

Resigning:

Molly Shirley; Teacher; 02/04/2022

Shannon Rucker; Food Service Manager; 02/04/2022

Haydee Romani Ramos; Inst. Asst..; 02/07/2022

Vanesa Arteaga; Home Base Teacher; 02/10/2022

Trilba Hawkins; Inst. Asst.; 06/30/2022

Karen Tillette; Inst. Asst.; 06/30/2022

Anita Phelps; Custodian; 06/30/2022

Retiring

Tamera Sanford; Teacher; 06/30/2022

Janet Louden; Inst. Asst.; 06/30/2022

Debbie Howard; Bus Driver; 06/30/2022

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7.C SBDM Minutes

Attachments:

Cartmell SBDM Minutes-January	2/18/22 5:33 PM
Cartmell SBDM Minutes-November	2/17/22 7:41 PM
CCHS SBDM Minutes-December	2/18/22 5:33 PM
CCHS SBDM Minutes-January	2/18/22 5:33 PM
CCMS SBDM Minutes-January	2/17/22 7:41 PM
K Winn SBDM Minutes-December	2/17/22 7:41 PM

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8 New Business

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- 8.A Discussion and Approval of Capital Funds Request
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on Capital Funds request.
  
  I need a motion to approve the capital funds request as presented.
  Attachments:
  Capital Funds Request 2/15/22 10:05 AM
  Signed-Capital Funds Request 2/28/22 9:48 AM
  
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- 8.B Discussion to Reject the bids for the CCHS Restroom/Locker Room Project
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion to reject the bids for the CCHS Restroom/Locker Room Project.
  
  I need a motion to reject the CCHS baseball/softball restroom locker room bids and go into competitive negotiations as presented.
  Attachments:
  Bid-Restroom Locker Room Project 2/18/22 5:31 PM
  
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- 8.C Discussion and Approval of the CMTA Guaranteed Energy Savings Contract including cost/savings figures, design drawings and specifications.
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Motion
  Recommendations:
  Discussion on the CMTA Energy Savings Contract.
  
  I need a motion to approve the Energy Savings Contract between Carroll County School District and CMTA as presented.
  Attachments:
  Contract-CMTA Energy Savings 2/15/22 3:54 PM
  Signed-GESC CMTA 2/28/22 9:50 AM
  
  Add Note
- 8.D Discussion and Approval of the BG1 for the Guaranteed Energy Savings Contract
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on the BG1 for the Guaranteed Energy Savings Contract.
  
  I need a motion to approve the BG1 for the Guaranteed Energy Savings Contract as presented.
  Attachments:
  BG1-Energy Savings CMTA 2/15/22 10:06 AM
  CMTA GESC.pdf 2/24/22 9:30 AM
  Signed-BG1 Energy 2/28/22 9:50 AM
  
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- 8.E Discussion and Approval of the BG2 documents for the Guaranteed Energy Savings Contract
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on the BG2 for the Energy Design Criteria.
  
  I need a motion to approve the BG2 that outlines specifications of the energy design criteria as presented.
  Attachments:
  BG2-Energy Savings CMTA 2/15/22 10:06 AM
  Signed-BG2 Energy Savings 2/28/22 9:50 AM
  
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- 8.F Adopt a Resolution Authorizing the Carroll County School District Finance Corporation to ISSUE ENERGY CONSERVATION REVENUE BONDS.
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve the Resolution of the board of education of the Carroll County School District, approving a guaranteed energy savings contract with CMTA Inc.; and approving the plan of financing the cost of said project; authorizing and approving the execution of a contract, lease and option with the Carroll County School District Finance Corporation and any further necessary instruments, authorizing and approving the execution of a supplement to the continuing disclosure procedures and the execution of tax compliance procedures, and approving the plan of financing the cost of said project.
  
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- 8.G Recess Meeting to Conduct Carroll County School District Finance Corporation Meeting
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve recessing the board meeting in order for the Carroll County School District Finance Corporation to conduct a meeting at ________ p.m.
  
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9 CARROLL COUNTY DISTRICT FINANCE CORPORATION MEETING

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- 9.A Confirm Officers
  Rationale:
  Officers of the Carroll County District Finance Corporation:
  
  President -Carolyn Jones
  Vice President -Gwen Chapman
  Treasurer - Jon Conrad
  Secretary - Tracie Crawford
  
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- 9.B Adopt a Resolution Authorizing the Issuance of Energy Conservation Revenue Bonds.
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor Vote
  Recommendations:
  I need a motion to approve a resolution of the board of directors of the Carroll County School District Finance Corporation, relating to and providing for the issuance of $2,625,000 principal amount (subject to a permitted adjustment of $260,000) of energy conservation revenue bonds series of 2022 (the refunding bonds) in accordance with sections 162.120 through 162.300 and 162.385 of the Kentucky revised statutes to provide funds for school building purposes, providing and determining the duty of said corporation in connection with the operation of the school property. The creation of funds sufficient to pay the principal of and interest on said revenue bonds as and when they mature, the creation of adequate maintenance and insurance funds; and authorizing the execution of a lease and other instruments with respect to such foregoing property with the board of education of the Carroll County School District.
  
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10 Adjourn the Carroll County School District Finance Corporation Meeting
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to approve adjourning the Carroll County School District Finance Corporation Meeting at _______ p.m. and resume the Board Meeting.

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11 Board Member Planning Calendar
Rationale:
March
1. District Facility Plan Update and Direction
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12 Superintendent's Comments

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13 Board Member Comments

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14 Executive Session

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- 14.A Approval to enter Executive Session
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All In Favor-Vote
  
  Recommendations:
  In accordance with KRS 61.810(1)(f), I need a motion to go into executive session for discussions or hearings which might lead to discipline or dismissal of a Carroll County student at ______pm.
  
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- 14.B Approval to Exit Executive Session and Resume meeting
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve exiting executive session and resuming regular meeting at ___________.
  
  Add Note
15 Recommendation of the Board for Student#2120095181
Rationale:

______ Motion

______ Second

______ All in Favor
Recommendations:
I need a motion to expel student#2120095181, the student will be considered for readmission to Carroll County High School on the first day of school of August 2022 provided that all the following conditions are met and if those conditions are not met the student will not return until February 2023 as presented.

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16 Adjournment
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to approve adjourning the February 24, 2022 board meeting at ________ p.m.

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January 11, 2022 Board Minutes	2/15/22 9:59 AM
January 20, 2022 Board Minutes	2/15/22 9:59 AM

Facility Use Request 1	2/15/22 10:00 AM
Signed-Facility Use Request RVFC	2/28/22 9:45 AM

Agreement-BrainPop	2/15/22 10:01 AM
Signed-Brainpop Agreement	2/28/22 9:45 AM
SWAP Note-BrainPop Renewal	2/15/22 10:01 AM

Agreement-STEP Agreement	2/15/22 10:01 AM
Signed-Step Vertiv	2/28/22 9:46 AM
SWAP Note-STEPCG UPS Erate Request	2/15/22 10:01 AM

Agreement-STEP 2022 Erate MIBS	2/15/22 10:02 AM
Signed-Step E-rate MIBS	2/28/22 9:46 AM
SWAP Note-STEP MIB Erate Contract	2/15/22 10:02 AM

Agreement-K&K Student Insurance	2/15/22 10:02 AM
SWAP Note-K&K Insurance	2/15/22 10:02 AM

KISTA Bus Surplus	2/15/22 10:02 AM
Signed-KISTA	2/28/22 9:47 AM

Agreement-Donovan Group	2/15/22 10:05 AM
Agreement-Donovan Group Services	2/15/22 10:05 AM
Signed-Donovan Group Agreement	2/28/22 9:48 AM
SWAP Note-Donovan group.pdf	2/24/22 2:10 PM

Capital Funds Request	2/15/22 10:05 AM
Signed-Capital Funds Request	2/28/22 9:48 AM

Contract-CMTA Energy Savings	2/15/22 3:54 PM
Signed-GESC CMTA	2/28/22 9:50 AM

BG1-Energy Savings CMTA	2/15/22 10:06 AM
CMTA GESC.pdf	2/24/22 9:30 AM
Signed-BG1 Energy	2/28/22 9:50 AM

BG2-Energy Savings CMTA	2/15/22 10:06 AM
Signed-BG2 Energy Savings	2/28/22 9:50 AM

Carroll CountyFebruary 24, 2022 5:00 PMRegular Board MeetingCarroll County Middle School Auditorium

Carroll County
February 24, 2022 5:00 PM
Regular Board Meeting

Carroll County Middle School Auditorium