May 19, 2022 5:00 PM Offline Agenda with Attachments

1 Call to Order / Roll Call
Rationale:
Jonica Ray, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary are present. Danny Osborne, Superintendent; Absent

Add Note
2 Approval of Agenda
Rationale:

______ Motion

______ Second

______ All In Favor-Vote
Recommendations:
I need a motion to approve agenda items 1 - 16 as presented.

Add Note
3 Student Achievement
Rationale:
CCHS Work Ethic Certificate Recognition

STLP Recognition

Add Note

4 Treasurer's Report

Attachments:

Treasurers Report 1	5/13/22 10:47 AM
Treasurers Report 2	5/13/22 10:47 AM
Treasurers Report 3.pdf	5/13/22 1:16 PM
Treasurers Report 4	5/13/22 10:47 AM
Treasurers Report 5	5/13/22 10:47 AM
Treasurers Report 6	5/13/22 10:47 AM

Add Note

5 Public Recognition

Add Note

6 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ All In Favor-Vote
Recommendations:: I need a motion to approve consent agenda items 6A-6Z as presented.
Add Note

6.A Approval of Minutes
Rationale:
To approve the April 12, 2022 Special Board Minutes and April 21, 2022 board minutes as presented.
Attachments:
April 12, 2022 Special Board Meeting Minutes 5/19/22 10:03 AM
April 21, Board Minutes 5/19/22 10:03 AM

Add Note
6.B Approval of Facilities Use

Add Note
- 6.B.1 Approval of Facility Use 1
  Rationale:
  To approve the Facility Use Request 1, Katrina Bartley, representative, Katrina's School of Dance to use the CCMS Auditorium May 18-21, 2022 for the use of practice and dance recital as presented
  Attachments:
  Facility Use Request 1 5/13/22 10:48 AM
  Facility Use Request 1-Insurance 5/13/22 10:48 AM
  Facility Use Request Certificate of Liability Insurance.pdf 5/19/22 2:11 PM
  
  Add Note

6.C Approval of Bills and Salaries Payable

Rationale:

To approve the Bills and Salaries payable as presented.

Attachments:

Bills Payable Cartmell	5/13/22 11:09 AM
Bills Payable CCCDC	5/13/22 11:09 AM
Bills Payable CCMS	5/13/22 11:09 AM
Bills Payable CO 1	5/13/22 11:09 AM
Bills Payable CO 2	5/13/22 11:09 AM
Bills Payable CO 3	5/13/22 11:09 AM
Bills Payable Family Ties	5/13/22 11:09 AM
Bills Payable Food Service	5/19/22 10:03 AM
Bills Payable K Winn	5/13/22 11:09 AM
Bills Payable YSC	5/13/22 11:09 AM

Add Note

6.D Approval of the 2022-2023 Hands on Therapy Agreement
Rationale:
To approve the agreement between Carroll County Schools and Hands on Therapy to provide physical therapy, occupational therapy, and speech therapy services for students who require these services during the 2022-2023 year as presented.
Attachments:
2022-2023 Hands On Therapy Contract.pdf 5/13/22 9:03 AM
2022-2023 Hand on Therapy Addendum.pdf 5/13/22 9:03 AM
SWAP Note-Hands on Therapy 5/13/22 10:47 AM

Add Note
6.E Approval of the 2022-2023 Agreement with All Kids Can
Rationale:
To approve the 2022-2023 agreement between Carroll County School District and All Kids Can to provide therapy and other services to student's of Carroll County as presented.
Attachments:
2022-2023 Agreement-All Kids Can.pdf 5/13/22 9:01 AM

Add Note
6.F Approval of the 2022-2023 Fidelity Performance Treasurer Bond
Rationale:
To approve the 2022-2023 Fidelity Performance Bond as presented
Attachments:
Fidelity (Performance) Bond of Treasurer.pdf 5/13/22 9:08 AM

Add Note
6.G Approval of the 2022-2023 COLA and Quality Improvement Application
Rationale:
To approve the 2022-2023 COLA Application and Quality Improvement funds for Early Head Start and Head Start for $67,388 as presented
Attachments:
2022-2023 Application for COLA & Quality Improvement Funds.pdf 5/13/22 9:37 AM
SWAP Note-COLA Application 5/13/22 9:40 AM

Add Note
6.H Approval of the 2022 Administrative Retreat Agreement
Rationale:
To approve the agreement between Carroll County School District and French Lick Springs resort, for July 17-20, 2022 for the administrative retreat for a minimum revenue of $13,656.00 as presented
Attachments:
2022 Administrative Retreat Agreement.pdf 5/13/22 9:01 AM

Add Note
6.I Approval of the 2022-2023 Agreement with Southern Regional Education Board Making Schools Work
Rationale:
To approve the agreement between Carroll County School District and Southern Regional Education Board/Making Schools Work in the amount of $4,400.00 to deliver professional development for our Career Technical Education teachers as presented
Attachments:
2022-2023 Agreement Southern Reg Education Board Making Schools Work 5/13/22 10:49 AM
SWAP Note-Southern Regional Education Board.pdf 5/13/22 3:46 PM

Add Note
6.J Approval of the 2022-2023 Classified Salary Schedule
Rationale:
To approve the 2022-2023 Classified Salary Schedule as presented
Attachments:
2022-2023 Classified Salary Schedule.pdf 5/13/22 9:46 AM

Add Note
6.K Approval of the Agreement with FinalSite conversion from SchoolPointe
Rationale:
To approve the agreement with FinalSite, formally SchoolPointe, to host and maintain the Carroll County School District website as presented
Attachments:
2022-2023 Agreement-SchoolPointe Conversion Finalsite 5/13/22 10:50 AM

Add Note
6.L Approval of the 2022-2023 Crime and Fidelity Bond
Rationale:
To approve the 2022-2023 Crime and Fidelity bond as presented
Attachments:
2022-2023 Crime and Fidelity Bond.pdf 5/13/22 10:12 AM

Add Note
6.M Approval of the agreement between Carroll County Schools and Barnes Dennig
Rationale:
To approve the agreement between Carroll County Schools and Barnes Dennig to provide independent auditing for the school district for the year end of June 2022 as presented.
Attachments:
2022-2023 Barnes Dennig Agreement 5/13/22 10:24 AM
2022-2023 Barnes Dennig Auditor Agreement 5/13/22 10:24 AM

Add Note
6.N Approval of the FY23 School Activity Funds
Rationale:
To approve the FY School Activity Funds for Cartmell, Carroll County Middle School, and Carroll County High School as presented
Attachments:
2022-2023 FY23 Activity Funds.pdf 5/13/22 10:31 AM

Add Note
6.O Approval shortened day for Student 2121041765
Rationale:
To approve a shortened day for student 2121041765 to based on the ARC recommendations as presented

Add Note
6.P Approval to Purchase Real Property on Ninth Street
Rationale:
To approve to purchase real property located on Ninth Street and described in the attached deed; to execute Deed and related documents; and to pay all related closing costs as presented
Attachments:
Option to Purchase-Land 5/13/22 2:16 PM

Add Note
6.Q Approval of the CCCDC ERSEA Policy and Procedure Revisions and Selection Criteria
Rationale:
To approve the CCCDC ERSEA Policy and Procedure revisions and Selection Criteria as presented
Attachments:
CCCDC ERSEA P&P Revisions_Updates.pdf 5/13/22 10:07 AM
CCCDC Selection Criteria_Update 5/13/22 10:08 AM
Swap Note-CCCDC ERSEA P&P and Selection Criteria 5/13/22 10:08 AM

Add Note

6.R Approval of the Revised Job Descriptions for Carroll County Child Development Center

Rationale:

To approve the revised job descriptions for Carroll County Child Development Center, with the changes to qualifications only to remove the paraeducator assessment or associates degree as presented

Attachments:

Job Decription-CCCDC Head Start Teacher	5/13/22 10:47 AM
Job Description-CCCDC Early Head Start Assistant	5/13/22 10:47 AM
Job Description-CCCDC Early Head Start Home Base Teacher	5/13/22 10:47 AM
Job Description-CCCDC Early Head Start Teacher	5/13/22 10:47 AM
Job Description-CCCDC Head Start Assistant	5/13/22 10:47 AM
SWAP Note-CCCDC Revised Job Description and Title	5/13/22 10:47 AM

Add Note

6.S Approval of Extended Medical Leave for Employee 2631
Rationale:
To approve the Extended Medical Leave for Employee#2631 as presented
Attachments:
Extended Medical Leave for Employee.pdf 5/13/22 10:13 AM

Add Note
6.T Approval of the Technology Surplus
Rationale:
To approve the Technology Surplus as presented
Attachments:
Surplus-Technology.pdf 5/13/22 10:32 AM

Add Note
6.U Approval of the Overnight Carroll County Middle School FFA Trip
Rationale:
To approve the Overnight CCMS FFA Trip to the FFA State Convention in Lexington, KY June 6-8, 2022 as presented
Attachments:
Overnight Trip-CCMS FFA.pdf 5/13/22 10:35 AM

Add Note
6.V Approval of the RC Durr Grant
Rationale:
To approve accepting the RC Durr grant for Video Studio, $15,000 and Hydroponic Lettuce, $1,895 as presented
Attachments:
Grant-Acceptance RC Durr 5/13/22 10:51 AM

Add Note
6.W Approval of the Bid for Combi Ovens at K Winn and CCHS
Rationale:
To approve the Combi Oven bid for K Winn and CCHS and award the bid to Manning Brother's for the alternate proposal of 2 UNOX in the amount of $37,680.52 as presented
Attachments:
Bid-Combi Oven Ad 5/13/22 2:22 PM
Bid-Combi Oven K Winn & CCHS.pdf 5/13/22 1:58 PM

Add Note
6.X Approval of the Carroll County Child Development Center Modular Sewer bid
Rationale:
To approve the CCCDC modular sewer bid and award the bid to Hawkins Plumbing in the amount of $42,500.00 as presented.
Attachments:
Bid-CCCDC Modular Sewer 5/13/22 2:01 PM
Bid-CCCDC Modular Sewer Ad 5/13/22 2:01 PM

Add Note
6.Y Approval of the Frontline Time and Attendance Module
Rationale:
To approve the Frontline Time and Attendance Module beginning on July 1, 2022 as presented.
Attachments:
2022-2023 Frontline Time and Attendance Module 5/13/22 3:29 PM
Carroll County Timekeeping Pricing Model.pdf 5/13/22 3:28 PM

Add Note
6.Z Approval of the 2024 Europe Trip bid
Rationale:
To approve the bid for the 2024 Europe Trip and award the bid to Educational Tours in the amount of $3,830.00 per student as presented.
Attachments:
Bid-2024 Europe Trip.pdf 5/16/22 2:29 PM
SWAP Note-Bid 2024 Europe Trip.pdf 5/16/22 2:31 PM

Add Note

7 Information and Communication to the Board

Add Note

7.A Reports from Principals and Directors

Attachments:

Asst Sup Board Report	5/13/22 11:04 AM
Cartmell Board Report	5/13/22 11:04 AM
Cartmell Reconciliation	5/13/22 11:04 AM
CCHS Board Report	5/13/22 11:04 AM
CCMS Board Report	5/13/22 11:04 AM
CCMS Reconciliation	5/13/22 11:04 AM
DPP Student Services	5/13/22 11:04 AM
K Winn Board Report	5/13/22 11:04 AM
K Winn Reconciliation	5/13/22 11:04 AM
PR Grant Roberts	5/13/22 11:04 AM
Supervisor of Instruction	5/13/22 11:04 AM
Technology Report	5/13/22 11:04 AM
Transportation Educational Field Trips	5/13/22 11:04 AM
Transportation Report	5/13/22 11:04 AM

Add Note

7.B Human Resource/Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification

Resigning:

Joseph Shipman; Cartmell Teacher; 06/30/2022

Greg Heveline; Maintenance; 05/31/2022

Stephanie O’Neal; CCMS Sch Home Comm. Liaison.; 05/4/2022

Larry Moore; Bus Garage Mechanic; 05/6/2022

Kelly Boekeloo; Cartmell Teacher; 05/13/2022

Mamie Heveline; CCMS Teacher; 06/30/2022

Amy Vance; CCMS Teacher; 06/30/2022

Marisue Swafford; CCCDC Teacher; 06/30/2022

Retiring

Debbie Roth; Head Start Family Service; 06/30/2022

Dana Oak; Principal; 06/30/2022

Sheila Chowning; Coordinator III; 06/30/2022

Leave of Absence

Donald Harlow; 04/23/2022-05/13/2022

Michele Halmess; 05/01/2022-05/20/2022

Betty Sherman; 06/03/2022-06/30/2022

Add Note
7.C SBDM Minutes
Attachments:
Cartmell SBDM Minutes 5/19/22 11:02 AM
CCMS SBDM Minutes 5/19/22 11:02 AM
K Winn SBDM Minutes 5/19/22 11:02 AM

Add Note

8 Old Business

Add Note
9 New Business

Add Note
- 9.A Discussion and Approval of the Guaranteed Energy Savings Contract Pay App
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion
  
  I need a motion to approve the pay apps for the Guaranteed Energy Savings Contract Esser Pay App, Non-Esser Pay App, and Direct Purchase Order as presented
  Attachments:
  GESC-Direct Purchase Order 5/13/22 10:46 AM
  GESC-ESSER Pay App 5/13/22 10:46 AM
  GESC-Non ESSER Pay App 5/13/22 10:46 AM
  Signed GESC ESSER Pay App 5/19/22 11:37 AM
  Signed GESC Non-ESSER Pay App 5/19/22 11:37 AM
  
  Add Note
- 9.B Discussion and Approval of Tentative Budget FY 2023
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  Discussion on the tentative budget.
  
  I need a motion to approve the Tentative Budget for the FY 2022-2023 as presented
  Attachments:
  FY23 Tentative Budget.pdf 5/13/22 1:16 PM
  
  Add Note
- 9.C Approval for Assistant Superintendent Ray Reimbursement
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve Assistant Superintendent Jonica Ray's mileage for the NKCES Meeting and iLead Graduation in the amount of $138.23 as presented
  Attachments:
  Mileage-J Ray 5/13/22 12:05 PM
  
  Add Note
10 Board Member Planning Calendar
Rationale:
June
1. Discuss Certified Evaluation Plan (CEP)
2. Strategic Plan Update
3. Discuss district appeals panel (to be approved at June Regular Meeting)
Add Note
11 Superintendent's Comments

Add Note
12 Board Member Comments

Add Note
13 Executive Session

Add Note
- 13.A Approval to enter Executive Session
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All In Favor-Vote
  
  Recommendations:
  In accordance with KRS 61.810(1)(f), I need a motion to go into executive session for discussions or hearings which might lead to discipline or dismissal of a Carroll County student at ______pm.
  
  Add Note
- 13.B Approval to Exit Executive Session and Resume meeting
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve exiting executive session and resuming regular meeting at ___________.
  
  Add Note
14 Recommendation of the Board for Student #1962127104
Rationale:

______ Motion

______ Second

______ All in Favor
Recommendations:
I need a motion to expel student 1962127104, the student will begin the expulsion on May 3, 2022 ending May 2, 2023 and will receive online educational services via the internet at home at all times that he is enrolled as a student of Carroll County School District as presented

Add Note
15 Recommendation of the Board for Student #1920045083
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to expel student 1920045083, the student will begin the expulsion on April 14, 2022 ending April 13, 2023 and will receive online educational services via the internet at home at all times that he is enrolled as a student of Carroll County School District as presented

Add Note
16 Adjournment
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to approve adjourning the May 19, 2022 board meeting at ________ p.m.

Add Note

April 12, 2022 Special Board Meeting Minutes	5/19/22 10:03 AM
April 21, Board Minutes	5/19/22 10:03 AM

Facility Use Request 1	5/13/22 10:48 AM
Facility Use Request 1-Insurance	5/13/22 10:48 AM
Facility Use Request Certificate of Liability Insurance.pdf	5/19/22 2:11 PM

2022-2023 Hands On Therapy Contract.pdf	5/13/22 9:03 AM
2022-2023 Hand on Therapy Addendum.pdf	5/13/22 9:03 AM
SWAP Note-Hands on Therapy	5/13/22 10:47 AM

2022-2023 Application for COLA & Quality Improvement Funds.pdf	5/13/22 9:37 AM
SWAP Note-COLA Application	5/13/22 9:40 AM

2022-2023 Agreement Southern Reg Education Board Making Schools Work	5/13/22 10:49 AM
SWAP Note-Southern Regional Education Board.pdf	5/13/22 3:46 PM

2022-2023 Barnes Dennig Agreement	5/13/22 10:24 AM
2022-2023 Barnes Dennig Auditor Agreement	5/13/22 10:24 AM

CCCDC ERSEA P&P Revisions_Updates.pdf	5/13/22 10:07 AM
CCCDC Selection Criteria_Update	5/13/22 10:08 AM
Swap Note-CCCDC ERSEA P&P and Selection Criteria	5/13/22 10:08 AM

Bid-Combi Oven Ad	5/13/22 2:22 PM
Bid-Combi Oven K Winn & CCHS.pdf	5/13/22 1:58 PM

Bid-CCCDC Modular Sewer	5/13/22 2:01 PM
Bid-CCCDC Modular Sewer Ad	5/13/22 2:01 PM

2022-2023 Frontline Time and Attendance Module	5/13/22 3:29 PM
Carroll County Timekeeping Pricing Model.pdf	5/13/22 3:28 PM

Bid-2024 Europe Trip.pdf	5/16/22 2:29 PM
SWAP Note-Bid 2024 Europe Trip.pdf	5/16/22 2:31 PM

Cartmell SBDM Minutes	5/19/22 11:02 AM
CCMS SBDM Minutes	5/19/22 11:02 AM
K Winn SBDM Minutes	5/19/22 11:02 AM

GESC-Direct Purchase Order	5/13/22 10:46 AM
GESC-ESSER Pay App	5/13/22 10:46 AM
GESC-Non ESSER Pay App	5/13/22 10:46 AM
Signed GESC ESSER Pay App	5/19/22 11:37 AM
Signed GESC Non-ESSER Pay App	5/19/22 11:37 AM

Carroll CountyMay 19, 2022 5:00 PMRegular Board MeetingCarroll County Middle School Auditorium

Carroll County
May 19, 2022 5:00 PM
Regular Board Meeting

Carroll County Middle School Auditorium