June 25, 2020 5:00 PM Offline Agenda with Attachments

1 Call to Order / Roll Call
Rationale:
Danny Osborne, Superintendent; Doug Oak, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary are present.

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2 Approval of Agenda
Rationale:

______ Motion

______ Second

______ All In Favor-Vote
Recommendations:
I need a motion to approve agenda items 1 - 14 as presented.

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3 Treasurer's Report

Attachments:

Treasurers Report 1	6/19/20 10:28 AM
Treasurers Report 2	6/19/20 10:28 AM
Treasurers Report 3	6/19/20 10:28 AM
Treasurers Report 4	6/19/20 10:28 AM
Treasurers Report 5	6/19/20 10:28 AM
Treasurers Report 6	6/19/20 10:28 AM

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4 Public Recognition
Rationale:
Misty Kinman

Amy Harris

Susan Dukes

Angela Franklin

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5 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ All In Favor-Vote
Recommendations:: I need a motion to approve consent agenda items 5A-5O as presented.
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5.A Approval of Minutes
Rationale:
To approve the May 12, 2020 Working Board Minutes and May 21, 2020 Board Minutes as presented.
Attachments:
May 12, 2020 Working Board Minutes 6/19/20 9:06 AM
May 21, 2020 Board Minutes 6/19/20 9:06 AM

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5.B Approval of Facilities Use

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- 5.B.1 Approval for the Facility Use Request 1
  Rationale:
  To approve the facility use request for RVFC Soccer, Mark Smith representative to use the conditioning center for soccer training as presented.
  Attachments:
  Facility Use Request 1 6/19/20 12:29 PM
  
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- 5.B.2 Approval of the Facility Use Request 2
  Rationale:
  To approve the facility use request for Carroll County Parks and Recreation, JP Dale to use the gymnasium at K Winn; Cartmell; CCMS, athletic complex, and scoreboards for the 2020 year as presented.
  Attachments:
  Facility Use Request 2 6/25/20 1:09 PM
  
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5.C Approval of Bills and Salaries Payable

Rationale:

To approve the Bills and Salaries payable as presented.

Attachments:

Bills Payable CCCDC	6/19/20 10:23 AM
Bills Payable CCHS	6/19/20 10:23 AM
Bills Payable CCMS	6/19/20 10:23 AM
Bills Payable CO 1	6/19/20 10:21 AM
Bills Payable CO 2	6/19/20 10:21 AM
Bills Payable CO 3	6/19/20 10:22 AM
Bills Payable Food Service	6/19/20 10:22 AM
Bills Payable K Winn	6/19/20 10:23 AM
Bills Payable YSC	6/19/20 10:23 AM

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5.D Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification

New Employees to the District

Frank Wayne Sizemore; Dir of Sp. Education; District

Amanda Davis; Teacher; KWinn

Robin Hoffman; Bus Driver; Transportation

Brandi Boothby; Principal; Cartmell

Ann Morgan; Asst. Principal; CCHS

Kelly Ammons; Custodian; KWinn

Chad Rose; Student Advisor; CCATC

Rubi Avila; Inst. Asst; KWinn

Madeline Gilbreath; Vo Ag Teacher; CCMS

Donald Harlow; Custodian; CCMS

Tamera Sanford; Teacher; CCHS

Julie Bauscher; Teacher; CCHS

Resigning:

Jeff Evans; Custodian; 06/30/2020

Erin Henry; Custodian; 06/30/2020

Olivia Harris; Receptionist; 06/30/2020

Sarah Short; Teacher; 06/30/2020

Retiring

Beth Sapp; Teacher; 05/31/2020

Andrea Neikirk; Asst. Principal; 06/30/2020

Barbara Wheeler; Custodian; 06/30/2020

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5.E Approval of the NWEA Schedule
Rationale:
To approve the NWEA Schedule, this was approved at the May Board Meeting however the company failed to send this document after all corrections, so we are approving that we have all documentation that was approved in May as presented.
Attachments:
2020-2021 NWEA Schedule A Sales Order 6/19/20 9:33 AM

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5.F Approval of the Fidelity Performance Treasurer Bond
Rationale:
To approve the 2020-2021 Fidelity Performance Bond for Jon Conrad, CFO as presented.
Attachments:
2020-2021 Fidelity Performance Bond of Treasurer Form 6/19/20 12:21 PM

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5.G Approval of the 2020-2021 Depository Bond
Rationale:
To approve the 2020-2021 Depository Bond as presented.
Attachments:
2020-2021 Bond of Depository 6/19/20 12:50 PM
Bond of Depository-electronically signed documents 6/19/20 1:09 PM

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5.H Approval of the OVEC Consortium Agreement
Rationale:
To approve the OVEC Consortium agreement for the 2020-2021 school year for $9,035.00 as presented.
Attachments:
2020-2021 OVEC Consortium Agreement 6/19/20 9:33 AM

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5.I Approval of the Memorandum of Understanding with Northern Kentucky District Early Intervention System
Rationale:
To approve the memorandum of understanding with Northern Kentucky District (Point of Entry) for Kentucky's Early Intervention System First Steps to work with our students in head start as presented.
Attachments:
MOU Template Carroll-Northern KY 2020 6/19/20 9:33 AM

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5.J Approval of the Frontline Order
Rationale:
To approve the Frontline order to allow the district the ability to streamline the use of the product by using school email and password and reducing multiple user names and passwords as presented.
Attachments:
2020-2021 Frontline Order Form 6/19/20 9:34 AM
SWAP Note-Frontline Order 6/19/20 9:34 AM

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5.K Approval of the Agreement with Applied Behavioral Advancements
Rationale:
To approve the agreement between Carroll County School District and Applied Behavioral Advancements, LLC to provided services for students with autism as presented.
Attachments:
2020-2021 ABA Contract with Carroll County Schools 6/19/20 9:34 AM
SWAP Note-ABA Agreement 6/19/20 9:34 AM

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5.L Approval of the CCMS Student Fees
Rationale:
To approve the CCMS Student Fees for 2020-2021 as presented.
Attachments:
2020-2021 CCMS Fees 6/19/20 9:35 AM

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5.M Approval of the 2020-2021 Evaluation Appeals Committee
Rationale:
To approve and for the 2020-2021 Evaluation Appeals Committee Randall 'Eric' Phillips and Keisha Jamison Sheila Reynolds and Jill Hamilton as the two alternate members in the event that an appointed member can not serve as presented.

Attachments:
2020-2021 Appeals Panel results 6/22/20 7:41 AM

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5.N Approval of the CCHS Allocation
Rationale:
To approve the changes for Carroll County High School allocations, the SBDM Committee decided to trade one (1) teacher position for one (1) instructional assistant position and allocate thirty (30) additional days to Lisa Weedman as presented.
Attachments:
2020-2021 CCHS Allocations 6/19/20 9:35 AM

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5.O Approval of Cartmell Instructional Coach
Rationale:
To approve an Instructional Coach for Cartmell for 2020-2021 contracted for 80 days, to be paid from Title I allocation as presented.
Attachments:
SWAP Note-Cartmell Instructional Coach 6/22/20 8:41 AM

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6 Communications To and From the Board

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7 Reports from Principals and Directors

Rationale:

Leah Spencer (CCCDC)
Donna Monroe (Winn)
Jeannie Rohrer(Cartmell)
Dana Oak (CCMS)
Joshua Covington (CCHS)
Doug Oak (Asst. Supt./CAO)
Jonica Ray (Elem. Instr. Supv.)
Mark Willhoite (DPP/COO)
Carl Roberts (Grant Writer/PR)
Cindy Johann (Technology)

Attachments:

CCCDC Board Report	6/19/20 10:27 AM
K Winn Board Report	6/19/20 10:27 AM
K Winn Reconciliation	6/19/20 10:27 AM
Cartmell Board Report	6/19/20 10:27 AM
Cartmell Reconciliation	6/19/20 1:17 PM
CCMS Board Report	6/19/20 10:27 AM
CCMS Reconciliation	6/19/20 10:27 AM
CCHS Board Report	6/19/20 10:27 AM
CCHS Reconciliation	6/19/20 10:27 AM
DPP District Services	6/19/20 10:27 AM
PR Grant Roberts	6/19/20 10:27 AM
School Nutrition	6/19/20 10:27 AM
Technology Board Report	6/19/20 10:27 AM
Elementary of Instruction	6/22/20 10:37 AM

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8 New Business

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- 8.A Discussion of the First Reading of the Policy and Procedure Update
  Rationale:
  Discussion on the first reading of the Policy and Procedures.
  Attachments:
  P&P Update Cover Letter 6/19/20 9:50 AM
  P&P Policy Checklist 6/19/20 9:50 AM
  P&P Procedure Checklist 6/19/20 9:50 AM
  P&P Policy Update 6/19/20 9:50 AM
  P&P Procedure Update 6/19/20 9:50 AM
  
  Add Note
- 8.B Approval of the Final Pay App-Bid Package 9 Kathryn Winn Primary Renovation
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in favor-Vote
  Recommendations:
  Discussion of the final pay app-Bid Package #9 Glass and Glazing.
  
  I need a motion to approve the final pay app for bid package #9 Glass and Glazing for the Kathryn Winn Primary renovation as presented.
  Attachments:
  Final Stanley Schultze Pay App - signed 6/19/20 9:53 AM
  
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9 Board Member Planning Calendar
Rationale:
July
1. Discuss Code of Conduct (to be approved at July Regular Meeting)
2. Discuss Coaches Handbook (to be approved at July Regular Meeting)
3. Discuss Substitute Handbook (to be approved at July Regular Meeting)
4. Discussion of various contractors for special education services
5. Discuss DFP and how to proceed
6. 2020-2021 Goals (Executive Session 5:30 – 6:00)
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10 Superintendent's Comments

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11 Board Member Comments

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12 Executive Session

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- 12.A Approval to enter into Executive Session
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  In accordance with KRS 61.810(1)(f) and KRS 156.557(6)(c), I need a motion to go into executive session for preliminary discussions for the Superintendent's summative evaluation and discussion which might lead to discipline or dismissal of an individual employee at ______pm.
  
  Add Note
- 12.B Approval to Exit Executive Session and Resume Regular Meeting
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve exiting executive session and resuming the regular meeting at ___________.
  
  Add Note
13 Discussion and Approval of the Superintendent's Summative Evaluation
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
Discussion on the Superintendent's Summative Evaluation.

I need a motion to approve the 2018-2019 annual superintendent evaluation as presented.

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14 Adjournment
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to approve adjourning the June 25, 2020 board meeting at ________ p.m.

Add Note

May 12, 2020 Working Board Minutes	6/19/20 9:06 AM
May 21, 2020 Board Minutes	6/19/20 9:06 AM

2020-2021 Bond of Depository	6/19/20 12:50 PM
Bond of Depository-electronically signed documents	6/19/20 1:09 PM

2020-2021 Frontline Order Form	6/19/20 9:34 AM
SWAP Note-Frontline Order	6/19/20 9:34 AM

2020-2021 ABA Contract with Carroll County Schools	6/19/20 9:34 AM
SWAP Note-ABA Agreement	6/19/20 9:34 AM

P&P Update Cover Letter	6/19/20 9:50 AM
P&P Policy Checklist	6/19/20 9:50 AM
P&P Procedure Checklist	6/19/20 9:50 AM
P&P Policy Update	6/19/20 9:50 AM
P&P Procedure Update	6/19/20 9:50 AM

Carroll CountyJune 25, 2020 5:00 PMRegular Board MeetingCartmell Elementary Media Center

Carroll County
June 25, 2020 5:00 PM
Regular Board Meeting

Cartmell Elementary Media Center