October 21, 2021 5:00 PM Offline Agenda with Attachments

1 Call to Order / Roll Call
Rationale:
Danny Osborne, Superintendent; Jonica Ray, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary are present.

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2 Approval of Agenda
Rationale:

______ Motion

______ Second

______ All In Favor-Vote
Recommendations:
I need a motion to approve agenda items 1 - 12 as presented.

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3 Student Achievement
Recommendations:
None at this time.

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4 Treasurer's Report

Attachments:

Treasurers Report 1	10/15/21 9:57 AM
Treasurers Report 2	10/15/21 9:57 AM
Treasurers Report 3	10/15/21 9:57 AM
Treasurers Report 4	10/15/21 9:57 AM
Treasurers Report 5	10/15/21 9:57 AM
Treasurers Report 6	10/15/21 9:57 AM

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5 Public Recognition

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6 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ All In Favor-Vote
Recommendations:: I need a motion to approve consent agenda items 6A-6L as presented.
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6.A Approval of Minutes
Rationale:
To approve the September 14, 2021 Working Board Minutes and September 23, 2021 Board Minutes as presented.
Attachments:
September 14, 2021 WBM Minutes 10/15/21 9:58 AM
September 23, 2021 Board Minutes 10/15/21 9:58 AM

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6.B Facility Use Request

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- 6.B.1 Approval of the Facility Use Request 1
  Rationale:
  To approve of the Facility Use Request 1 for South Oldham High School to use the Athletic Complex for the KHSAA Semi-State Soccer tournament on Tuesday October 19, 2021 as presented.
  Attachments:
  Facility Use Request 1 10/15/21 2:41 PM
  
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6.C Approval of Bills and Salaries Payable

Rationale:

To approve the Bills and Salaries payable as presented.

Attachments:

Bills Payable Cartmell	10/15/21 10:04 AM
Bills Payable CCCDC	10/15/21 10:04 AM
Bills Payable CCHS	10/15/21 10:04 AM
Bills Payable CCMS	10/15/21 10:04 AM
Bills Payable CO 1	10/15/21 11:37 AM
Bills Payable CO 2	10/15/21 11:46 AM
Bills Payable CO 3	10/15/21 11:50 AM
Bills Payable Family Ties	10/15/21 10:04 AM
Bills Payable Food Service	10/15/21 11:37 AM
Bills Payable K Winn	10/15/21 10:04 AM
Bills Payable YSC	10/15/21 11:37 AM

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6.D Approval to Surplus and Bid Food Service Items
Rationale:
To approve the Surplus of inventory #10178- CCHS Floor Stand Mixer and inventory#11001- K Winn Floor stand mixer as presented.
Attachments:
SWAP Note-Surplus Food Service Items 10/15/21 10:05 AM

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6.E Approval of the Community Work Transition Program MOU
Rationale:
To approve the 2021-2022 Community Work Transition Program agreement which works with our secondary school age students enrolling in pre-employment transition services as presented.
Attachments:
Agreement CWTP MOA 2021-2022 FINAL 8-10-21 Carroll Co 10/15/21 10:07 AM

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6.F Approval of Carroll County Child Development revised Policy PH-10 and forms
Rationale:
To approve the revised policy PH-10 from Carroll County Child Development Center, with the coinciding forms revised to align with the policy as presented.
Attachments:
CCCDC Policy_ PH-10 10/15/21 10:08 AM
CCCDC-CDA request form_revised 2021 10/15/21 10:08 AM
CCCDC-College Tuition Assistance for IECE form_revised 2021 10/15/21 10:08 AM

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6.G Approval to participate in E-rate Services
Rationale:
To approve the Carroll County Technology Department to participate in E-Rate Services for 2022-2023 and pursue the necessary bids as presented.
Attachments:
SWAP Note-ERate Services 10/15/21 10:08 AM

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6.H Approval of Food Service Weekly Supplement
Rationale:
To approve a supplement of $100.00 weekly to Staci Turner for additional food service managerial responsibilities that began on October 11, 2021 and will continue as those responsibilities are relieved as presented.
Attachments:
SWAP Note-Food Service Managerial Responsibilities 10/15/21 10:09 AM

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6.I Approval of Food Service Contracted Assistance
Rationale:
To approve hiring a contracted food service assistance at a rate of $30 per hour for up to 4hours per week through December 2021 as presented.
Attachments:
SWAP Note-Food service contract assistance 10/15/21 10:12 AM

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6.J Approval of the Virtual Academy Coordinator job description and to hire
Rationale:
To approve the job description and to hire the Virtual Academy Coordinator position for fifty (50) days for the 2021-2022 school year at the daily wage threshold and for the 2022-2023 school year for the entire year which will increase the days, to be paid from ESSER Funds as presented.
Attachments:
Job Description-Virtual Academy Coordinator 10/15/21 2:34 PM
SWAP Note-Virtual Academy Coordinator 10/15/21 2:36 PM

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6.K Approval of the Donations for Carroll County Middle School
Rationale:
To approve the donations for the Carroll County Middle School as presented.
Attachments:
CCMS Donations 10/18/21 11:44 AM

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6.L Approval of the 2021-2022 CCHS Fees
Rationale:
To approve the 2021-2022 CCHS Fees as presented.
Attachments:
Athletic Gate Fees 21-22 10/19/21 9:52 AM
CCHS FEES 2021-2022 10/19/21 9:52 AM

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7 Information and Communication to the Board

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7.A Reports from Principals and Directors

Attachments:

Asst Sup Board Report	10/15/21 11:03 AM
Cartmell Board Report	10/15/21 11:03 AM
Cartmell Reconciliation	10/15/21 11:03 AM
CCCDC Board Report	10/15/21 11:03 AM
CCHS Board Report	10/15/21 11:03 AM
CCHS Reconciliation	10/15/21 11:03 AM
CCMS Board Report	10/15/21 11:03 AM
CCMS Reconciliation	10/15/21 11:03 AM
DPP District Support Service	10/15/21 2:36 PM
K Winn Board Report	10/15/21 11:03 AM
K Winn Reconciliation	10/15/21 11:03 AM
PR Grants Roberts	10/15/21 11:03 AM
SpEd Board Report	10/15/21 11:03 AM
Supervision of Instruction	10/15/21 2:36 PM
Technology Board Report	10/15/21 11:03 AM
Transportation Report-Trips	10/15/21 11:03 AM

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7.B Human Resource/Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification

New Employees to the District

Kasie Watson; Custodian;CCHS

Heather Textor; Health Services Assistant; CCHS

Issac Reisner; Cook/Baker; CCHS

Holly Hankinson; Inst. Asst; CCCDC

Vanesa Arteaga; Inst. Asst.; CCCDC

Sarah Hunt; Health Services Assistant; KWINN

Darla Griffin; Custodian; Cartmell

Heather Johnson; Health Services Assistant; CCMS

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7.C SBDM Minutes for Board
Attachments:
Cartmell SBDM Minutes 10/15/21 11:05 AM
CCHS SBDM Minutes 10/15/21 11:05 AM
K Winn SBDM 10/15/21 11:05 AM
SBDM minutes CCMS September 2021 10/15/21 11:05 AM

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7.D Superintendent Committee Recommendations
Rationale:
Attached are the committee recommendations from Superintendent Osborne for the CDIP Planning Committee and the Calendar Committee.
Attachments:
2022-2023 School Calendar Committee 10/21/21 8:47 AM
CDIP Committee 10/17/21 1:03 PM

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8 New Business

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- 8.A Approval for Assistant Superintendent Ray mileage
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ All in Favor-Vote
  Recommendations:
  I need a motion to approve Assistant Superintendent Jonica Ray's mileage and reimbursement for the Continuous Improvement Summit in the amount of $98.84 as presented.
  Attachments:
  Mileage-J Ray 10/15/21 11:36 AM
  
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9 Board Member Planning Calendar
Rationale:
November 9, 2021
1. Discuss Annual Financial Report (AFR) (to be approved at November Regular Meeting)
2. Discuss District Needs Assessment
3. Discuss Safe Schools Report
4. Superintendent Goal Review
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10 Superintendent's Comments

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11 Board Member Comments

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12 Adjournment
Rationale:

______ Motion

______ Second

______ All in Favor-Vote
Recommendations:
I need a motion to approve adjourning the October 21, 2021 board meeting at ________ p.m.

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September 14, 2021 WBM Minutes	10/15/21 9:58 AM
September 23, 2021 Board Minutes	10/15/21 9:58 AM

CCCDC Policy_ PH-10	10/15/21 10:08 AM
CCCDC-CDA request form_revised 2021	10/15/21 10:08 AM
CCCDC-College Tuition Assistance for IECE form_revised 2021	10/15/21 10:08 AM

Job Description-Virtual Academy Coordinator	10/15/21 2:34 PM
SWAP Note-Virtual Academy Coordinator	10/15/21 2:36 PM

Athletic Gate Fees 21-22	10/19/21 9:52 AM
CCHS FEES 2021-2022	10/19/21 9:52 AM

Cartmell SBDM Minutes	10/15/21 11:05 AM
CCHS SBDM Minutes	10/15/21 11:05 AM
K Winn SBDM	10/15/21 11:05 AM
SBDM minutes CCMS September 2021	10/15/21 11:05 AM

2022-2023 School Calendar Committee	10/21/21 8:47 AM
CDIP Committee	10/17/21 1:03 PM

Carroll CountyOctober 21, 2021 5:00 PMRegular Board MeetingCarroll County Middle School Auditorium

Carroll County
October 21, 2021 5:00 PM
Regular Board Meeting

Carroll County Middle School Auditorium